Comiskey Park Tennis Ct & Skate Park
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MEMORANDUM
July 5, 2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Comiskey Park Tennis Court/Skate Park Project
Sealed bids were received for the Comiskey Park Tennis Court/Skate Park Project.
Leisure Services Manager Gil Spence recommends award of the contract to the low
bidder, Drew Cook & Sons Excavating, in the amount of $84,211.25, which is 29.56%
over the engineer's estimate of $65,000.
This contract would leave $18,376 for contingency and to replace the fence.
Replacement of the lights will need to be re-budgeted. It should be noted that the
present lights will be removed under this contract.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mi6hael C. Van Milligen
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Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gil Spence, Leisure Services Manager
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MEMORANDUM
July 5, 2005
FROM: GiI D. Spence, Leisure Services Manage
TO: Michael C. Van Milligen, City Manager
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SUBJECT: Comiskey Park Tennis Court/Skate Park Project
INTRODUCTION
The purpose of this memorandum is to recommend that the City Council award a
contract to Drew Cook & Sons Excavating in the amount of $84,211.25, for construction
of the new tennis court and skate park in Comiskey Park.
DISCUSSION
On July 5, 2005 bids were received for construction of a new tennis court and 60' x 60'
skate park in Comiskey Park. A summary of the bids received is as follows:
Drew Cook & Sons Excavating
Portzen Construction
Fondell Excavating
BASE
BID
$84,211.25
$91,338.75
$99,290.00
The engineer's estimate for the project was $65,000.
The FY 2006 C.I.P. budget contains $97,600 to replace the tennis courts. Separate
projects to landscape ($40,000) and replace the lights in the basketball and tennis
courts ($35,500) were budgeted prior to FY 2006. Through meetings with the Northend
Neighborhood Association and survey of the neighborhood, it was decided to landscape
the park, replace one tennis court, add a small skate park designed for beginners,
asphalt overlay the basketball courts, and install new lights on the tennis court and
basketball courts.
more
Comiskey Park, page two
RECOMMENDATION
I recommend that a contract be awarded to Drew Cook & Sons Excavating in the
amount of $84,211.25 for construction of a new tennis court and skate park in Comiskey
Park.
This contract would leave $18,376.00 for contingency and to replace the fence.
Replacement of the lights will need to be re-budgeted. It should be noted that the
present lights will be removed under this contract.
ACTION STEP
The action requested is that the City Council adopt the attached resolutions awarding
the contract to Drew Cook & Sons Excavating for construction of the new tennis court
and skate park in Comiskey Park.
GDS:et
attachments
Preparer: Gil D. Scence
Address: 2200 Bunker Hill Rd
Phone: (563) 589-4263
RESOLUTION NO. 339-05
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
WHEREAS, on the 20th day of June, 2005, plans. specifications, form of contract
and estimated cost were filed with the City Clerk of Dubuque, Iowa for the Comiskey Park
Tennis Court/Skate Project.
WHEREAS, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the said plans, specifications. form of contract and estimated cost are hereby
approved as the plans, specifications. form of contract and estimated cost for said
improvements for said project.
Passed, approved and adopted this 18th day of
July
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Preparer: Gil D. Scence
Address: 2200 Bunker Hill Rd
Phone: (589) 589-4263
RESOLUTION NO. 340-05
AWARDING CONTRACT
WHEREAS, sealed proposals have been submitted by contractors for the Comiskey
Park Tennis Court/Skate Park Project pursuant to Resolution No. 281-05, and notice to
bidders published in a newspaper published in the City of Dubuque, Iowa, on the 24th day
of June, 2005.
WHEREAS, said sealed proposals were opened and read on the 5th day of July,
2005, and it has been determined that the bid of Drew Cook & Sons Excavating in the
amount of $84,211.25 was the lowest bid for the furnishings of all labor and materials and
performing the work as provided for in the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Drew Cook & Sons
Excavating, and the Manager be and is hereby directed to execute a contract on behalf of
the City of Dubuque for the complete performance of the work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's bond, the
City Treasurer is authorized and instructed to return the bid deposits of the unsuccessful
bidders.
Passed, approved and adopted this 18th day of July
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
3eanne F. Schneider, City Clerk
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MEMORANDUM
June 14,2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Comiskey Park Tennis Court/Skate Park Project
Leisure Services Manager Gil Spence recommends initiation of the bidding process for
the Comiskey Park Tennis Court/Skate Park Project, and further recommends that a
public hearing be set for July 18, 2005.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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f\Mchael C. an Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Services Manager
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MEMORANDUM
June 10, 2005
TO: Michael C. Van Milligen, City Manager
FROM: GiI D. Spence, Leisure Services Manager
SUBJECT: Comiskey Park Tennis Court / Skate Park Project
INTRODUCTION
The purpose of this memorandum is to request that the City Council initiate the bidding
process for construction of one tennis court and a small skate park in Comiskey Park.
DISCUSSION
This project provides for replacement of the two tennis courts at Comiskey Park with
one tennis court and a 60' x 60' skate park. The engineer's estimate for the project is
$65,000.
The schedule for the project is as follows:
City Council initiate bidding process
Notice to bidders
Receipt of bids
Notice of public hearing
Public hearing/award contract
Complete project
June 20,2005
June 24, 2005
July 5, 2005
July 8, 2005
July 18, 2005
October 1 , 2005
The FY 2006 C.I.P. budget contains $97,600 to replace the tennis courts. Separate
projects to landscape ($40,000) and replace the lights in the basketball and tennis
courts ($35,500) were budgeted prior to FY 2006. Through meetings with the Northend
Neighborhood Association and survey of the neighborhood, it was decided to landscape
continued
Comiskey Park, page two
the park, replace one tennis court, add a small skate park designed for beginners,
asphalt overlay the basketball courts, and install new lights on the tennis court and
basketball courts. Total project cost estimates are as follows:
construction contract $ 65,000
contingency 9,750
design fees 4.480
$ 79,230
ACTION STEP
The action requested is for the City Council to adopt the attached resolutions giving
preliminary approval of plans and specifications, ordering bids, and setting the date of
public hearing.
GDS:et
attachments
Preparer: Gil D. Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO.
ORDERING BIDS
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA:
That the Comiskey Park Tennis Court/Skate Park Project is hereby ordered to be
advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany
each bid shall be in an amount which shall conform to the provisions of the notice to
bidders hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 5th day
of July, 2005. Bids shall be opened and read by the City Clerk at said time and will be
submitted to the Council for final action at 6:30 p.m. on the 18th day of July, 2005.
Passed, approved and adopted this
day of
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Preparer: Gil D. Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO.
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
WHEREAS, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract and
placed same on file in the office of the City Clerk for public inspection of the Comiskey
Park Tennis Court/Skate Park Project.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA, that on the 18th day of July, 2005, a public hearing will be
held at 6:30 p.m. in the Public Library Auditorium, at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form of
contract and cost of said improvement, and the City Clerk be and is hereby directed to
cause a notice of time and place of such hearing to be published in a newspaper having
general circulation in the City of Dubuque, Iowa, which notice shall be not less than four
days nor more than twenty days prior to the day fixed for its consideration. At the
hearing, any interested person may appear and file objections to the proposed plans,
specifications, contract, or estimated cost of the improvement.
Passed, approved and adopted this
day of
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Preparer: GiI D. Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO.
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE,
IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Comiskey Park Tennis Court/Skate Park Project, in the estimated amount of
$65,000, are hereby approved and ordered filed in the office of the City Clerk, for public
inspection.
Passed, approved and adopted this
day of
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Pre parer: Gil Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the Comiskey Park Tennis Court/Skate Park Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimate of
cost for the Comiskey Park Tennis Court/Skate Park Project, in accordance with the
provisions of Chapter 384, City Code of Iowa, at 6:30 p.m. on the 18th day of July,
2005, in the Public Library Auditorium in Dubuque, Iowa. Said proposed plans,
specifications, form of contract and estimate of cost are now on file in the office of the
City Clerk. At said hearing any interested person may appear and file objections
thereto or to the cost of the improvements.
Published by order of the City Council given on the
day of
,2005.
Jeanne F. Schneider
City Clerk
PK