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Fire Department Headquarters Roof Replacment 2011 AcceptanceMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Fire Headquarters Roof Replacement Project - 2011 CIP 1011139 DATE: March 23, 2012 Dubuque bierd All-America City 1 2007 City Engineer Gus Psihoyos is recommending acceptance of the construction contract for the Fire Headquarters Roof Replacement Project - 2011, as completed by Giese Roofing Company, in the final contract amount of $53,390, which was a 7% increase over the original contract amount of $49,890. The contract increase was due to additional repairs needed for the boiler stack. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer Masterpiece on the Mississippi Dubuque All- America City '1111' 2007 TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer SUBJECT: Fire Headquarters Roof Replacement Project - 2011 CIP 1011139 DATE: March 23, 2012 INTRODUCTION The enclosed resolution provides for the acceptance of the construction contract for the Fire Headquarters Roof Replacement Project - 2011. BACKGROUND The Fire Headquarters Roof Replacement Project — 2011 provided for the removal and replacement of the roof insulation, membrane roof and metal edge flashing at the Fire Headquarters at 11 West 9th Street. DISCUSSION The Fire Headquarters Roof Replacement Project — 2011 was completed by Giese Roofing Co. of Dubuque, Iowa, in the final contract amount of $53,390.00, which is a 7.0% increase over the original contract amount of $49,890.00. The contract increase was due to additional repairs needed for the boiler stack. The project was awarded based on a competitive quotation process for public improvements in accordance with Iowa Code, Section 26.14. RECOMMENDATION recommend that the City Council accept the improvements and authorize the payment of the contract amount of $53,390.00 to Giese Roofing Co. for the Fire Headquarters Roof Replacement Project - 2011. BUDGET IMPACT The project funding summary is as follows for the Fire Headquarters Roof Replacement Project - 2011: Fund CIP No. Fund Description Amount 1011139 Roof Replacement Fire Headquarters $53,390.00 ACTION TO BE TAKEN The City Council is requested to adopt the attached resolution to accept the improvements and to authorize the payment of the contract amount of $53,390.00 to Giese Roofing Co. for the Fire Headquarters Roof Replacement Project - 2011. Prepared by Steve Sampson Brown, Project Manager cc: Gus Psihoyos, City Engineer Jenny Larson, Budget Director Dan Brown, Fire Chief RESOLUTION NO. 83 -12 ACCEPTING THE FIRE HEADQUARTERS ROOF REPLACEMENT PROJECT - 2011 AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE CONTRACTOR Whereas, the Public Improvement Contract for the Fire Headquarters Roof Replacement Project - 2011 (the Project) has been completed and the City Engineer has examined the work and filed a certificate stating that the Project has been completed according to the terms of the Public Improvement Contract and that the City Engineer recommends that the Project be accepted; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The recommendation of the City Engineer is approved and the Project is hereby accepted. Section 2. The Finance Director is hereby directed to pay to the Contractor from the Improvements to Fire Headquarters Capital Improvement Project appropriation for the contract amount of $53,390.00 less any retained percentage provided for therein as provided in Iowa Code chapter 573, and to pay such retainage only in accordance with the provisions of Iowa Code chapter 573. Attest: Passed, approved and adopted this 2nd day of April , 2012. Kevin i ALITed irnstahl, City Cler Roy D. Buo , Mayor CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE FIRE HEADQUARTERS ROOF REPLACEMENT PROJECT — 2011 The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that he has inspected the Fire Headquarters Roof Replacement Project - 2011, that the Project has been performed in compliance with the terms of the Public Improvement Contract, and that the total cost of the completed work is $53,390.00. Dated this ,22N0 day of hAacii , 2012. Filed in the office of the City Clerk on th day of 1 Kevin S. 2012. Firnstah City Clerk LUA Document G702TM -1992 Application and Certificate for Payment TO OWNER: ENGINEERING DIVISION PROJECT: ENGINEER DEPT -FIRE DEPT HEADQU CITY HALL 50 WEST 13TH STREET DUBUQUE IA 52001 -4864 FROM CONTRACTOR: GIESE ROOFING COMPANY 2820 ELM STREET DUBUQUE, IA 52001 VIA ARCHITECT: APPLICATION NO: 3 Distribution to: PERIOD TO: 12/15/11 COW TWI R llEPT -FIRE DEPT HEADQUARTERS ROOF CONTRACT DATE: PROJECT NOS: 10 /14/11 STEVE S / / OWNER REPLAd RCHITECT CONTRACTOR FIELD OTHER CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment, as shown below, in connection with the Contract. AIA Document G703TM, Continuation Sheet, is attached. 1. ORIGINAL CONTRACT SUM $ 2. NET CHANGE BY CHANGE ORDERS $ 3. CONTRACT SUM TO DATE (Line 1 ± 2) $ 4. TOTAL COMPLETED & STORED TO DATE (Column G on G703) $ 5. RETAINAGE: a. 0 % of Completed Work (Columns D + E on G703) $ b. nn % of Stored Material (Column F on G703) $ The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and 49, 890.00 that current payme hown herein is now due. CONTRACTOR: 53,390.00 53 390.00 00 no Total Retainage (Lines 5a + 5b, or Total in Column I of G703) 6. TOTAL EARNED LESS RETAINAGE $ (Line 4 minus Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from prior Certificate) 8. CURRENT PAYMENT DUE 9. BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3 minus Line 6) .00 53,390.00 50 77n 50 $ 00 CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Total changes approved in previous months by Owner $ 3.500 oC $ . no Total approved this month $ .0C$ .00 TOTAL $ $ 3,500.00 $ .00 cnn nn NET CHANGES by Change Order By: State of: . 2 WcI County of: 9(41,76— c, Subscribed and sworn to before me this f day of /J -Lf res: Notary Public: My commission p Date: ` 457 /1 KAREN S. ROTH Commission Number 767770 My Comm. Exp. Y-01.5--- /`f ARCHITECT'S CERTIFICATE FOR PAYMENT In accordance with the Contract Documents, based on on -site observations and the data comprising this application, the Architect certifies to the Owner that to the best of the Architect's knowledge, information and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to pa 4 ment of the AMOUNT CERTIFIED. 2 (6 . SD AMOUNT CERTIFIED $ (Attach explanation if amount certified differs from the amount applied. Initial all figures on this Application an! •n the Continuation Sheet that are changed to conform with the amount certified.) ARCHITE By: Date: 7- I- 26/"Z This Certificate i not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. CAUTION: You should sign an original AIA Contract Document, on which this text appears in RED. An original assures that changes will not be obscured. AIA Document G702TM' —1992. Copyright © 1953, 1963, 1965, 1971, 1978, 1983 and 1992 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects' legal counsel, copyright @aia.org. 010711AC04d 0A) ==-'0 e Document G702TM -1992 Instructions Application and Certificate for Payment GENERAL INFORMATION Purpose and Related Documents. AIA Document G702T1992, Application and Certificate for Payment, is to be used in conjunction with AIA Document G703TM, Continuation Sheet. These documents are designed to be used on a Project where a Contractor has a direct Agreement with the Owner. Procedures for their use are covered in AIA Document A201TM, General Conditions of the Contract for Construction. Use of Current Documents. Prior to using any AIA Contract Document, users should consult www.aia.org or a local AIA component to verify the most recent edition. Reproductions. This document is a copyrighted work and may not be reproduced or excerpted from without the express written permission of the AIA. There is no implied permission to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce this document. The AIA hereby grants the purchaser a limited license to reproduce a maximum of ten copies of a completed G702, but only for use in connection with a particular project. The AIA will not permit reproduction outside of the limited license for reproduction granted above, except upon written request and receipt of written permission from the AIA. Rights to reproduce the document may vary for users of AIA software. Licensed AIA software users should consult the End User License Agreement (EULA). To report copyright violations of AIA Contract Documents, e -mail The American Institute of Architects' legal counsel, copyright @aia.org. COMPLETING G702 After the Contractor has completed AIA Document G703, Continuation Sheet, summary information should be transferred to AIA Document G702, Application and Certificate for Payment. The Contractor should sign G702, have it notarized, and submit it, together with G703, to the Architect. The Architect should review G702 and G703 and, if they are acceptable, complete the Architect's Certificate for Payment on G702. The Architect may certify a different amount than that applied for, pursuant to Sections 9.5 and 9.6 of A201. The Architect should then initial all figures on G702 and G703 that have been changed to conform to the amount certified and attach an explanation. The completed G702 and G703 should be forwarded to the Owner. MAKING PAYMENT The Owner should make payment directly to the Contractor based on the amount certified by the Architect on AIA Document G702, Application and Certificate for Payment. The completed form contains the name and address of the Contractor. Payment should not be made to any other party unless specifically indicated on G702. EXECUTING THE DOCUMENT Persons executing the document should indicate the capacity in which they are acting (i.e., president, secretary, partner, etc.) and the authority under which they are executing the document. Where appropriate, a copy of the resolution authorizing the individual to act on behalf of the firm or entity should be attached. AIA Document G702T"' —1992. Copyright © 1953, 1963, 1965, 1971, 1978, 1983 and 1992 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects' legal counsel, copyright @aia.org. o1o711AC044 0 �' Document G703 TM -1992 Continuation Sheet AIA Document G702T"_1992, Application and Certificate for Payment, or G732TM -2009, Application and Certificate for Payment, Construction Manager as Adviser Edition, containing Contractor's signed certification is attached. In tabulations below, amounts are in US dollars. Use Column I on Contracts where variable retainage for line items may apply. APPLICATION NO: APPLICATION DATE: PERIOD TO: 3 12/15/11 12/15/11 ARCHITECT'S PROJECT NO: STEVE S A B C D E F G H 1 ITEM NO. DESCRIPTION OF WORK SCHEDULED VALUE WORK COMPLETED MATERIALS PRESENTLY STORED (Not in D or E) TOTAL COMPLETED AND STORED TO DATE (D +E +F) % (G _ C) BALANCE TO FINISH (C G) RETAINAGE (If variable rate) FROM PREVIOUS APPLICATION (D + E) THIS PERIOD 01 01 CO 01 GENERAL CONDITIONS TREMCO ROOF SYSTEM CHANGE ORDERS CHANGE ORDER #1 49,890.00 49,890.00 3,500.00 3,500.00 49,890.00 49,890.00 3,500.00 3,500.00 .00 .00 .00 .00 .00 .00 .00 .00 49,890.00 49,890.00 3,500.00 3,500.00 100.00 100.00 100.00 100.00 .00 .00 .00 .00 .00 .00 .00 .00 GRAND TOTAL 54 490 on 54 490 no 00 on 54 490 nn 100 00 00 .00 CAUTION: You should sign an original AIA Contract Document, on which this text appears in RED. An original assures that changes will not be obscured. AIA Document G703TM' —1992. Copyright © 1963, 1965, 1966, 1967, 1970, 1978, 1983 and 1992 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, e -mail The American Institute of Architects' legal counsel, copyright @aia.org. 101210ACD41 Document G703 —1992 Instructions Continuation Sheet GENERAL INFORMATION Purpose and Related Documents. AIA Document G703TM, Continuation Sheet, is to be used in conjunction with AIA Document G702TM, Application and Certificate for Payment, or AIA Document G732TM, Application and Certificate for Payment, Construction Manager as Adviser Edition. These documents are designed for use on Projects where the Contractor has a direct Agreement with the Owner. Procedures for their use are covered in AIA Documents A201TM, General Conditions of the Contract for Construction, and A232TM, General Conditions of the Contract for Construction, Construction Manager as Adviser Edition. Use of Current Documents. Prior to using any AIA Contract Document, users should consult www.aia.org or a local AIA component to verify the most recent edition. Reproductions. This document is a copyrighted work and may not be reproduced or excerpted from without the express written permission of the AIA. There is no implied permission to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce this document. The AIA hereby grants the purchaser a limited license to reproduce a maximum of ten copies of a completed G703, but only for use in connection with a particular project. The AIA will not permit reproduction outside of the limited license for reproduction granted above, except upon written request and receipt of written permission from the AIA. Rights to reproduce the document may vary for users of AIA software. Licensed AIA software users should consult the End User License Agreement (EULA). To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects' legal counsel, copyright @aia.org. COMPLETING G703 -1992 Heading. This information should be completed in a manner consistent with similar information on AIA Document G702, Application and Certificate for Payment, or G732TM, Application and Certificate for Payment, Construction Manager as Adviser Edition, whichever is applicable. Columns A, B and C. These columns should be completed by identifying the various portions of the Project and their scheduled values consistent with the schedule of values submitted to the Architect at the commencement of the Project or as subsequently adjusted. The breakdown may be by sections of the Work or by Subcontractors and should remain consistent throughout the Project. Multiple pages should be used when required. Column C should be subtotaled at the bottom when more than one page is used and totaled on the last page. Initially, this total should equal the original Contract Sum. The total of column C may be adjusted by Change Orders during the Project. Column D. Enter in this column the amount of completed Work covered by the previous application (columns D & E from the previous application). Values from column F (Materials Presently Stored) from the previous application should not be entered in this column. Column E. Enter here the value of Work completed at the time of this application, including the value of materials incorporated in the project that were listed on the previous application under Materials Presently Stored (column F). Column F. Enter here the value of Materials Presently Stored for which payment is sought. The total of the column must be recalculated at the end of each pay period. This value covers both materials newly stored for which payment is sought and materials previously stored which are not yet incorporated into the Project. Mere payment by the Owner for stored materials does not result in a deduction from this column. Only as materials are incorporated into the Project is their value deducted from this column and incorporated into column E (Work Completed —This Period.) Column G. Enter here the total of columns D, E and F. Calculate the percentage completed by dividing column G by column C. Column H. Enter here the difference between column C (Scheduled Value) and column G (Total Completed and Stored to Date). Column I. This column is normally used only for contracts where variable retainage is permitted on a line -item basis. It need not be completed on projects where a constant retainage is withheld from the overall contract amount. Change Orders. Although Change Orders could be incorporated by changing the schedule of values each time a Change Order is added to the Project, this is not normally done. Usually, Change Orders are listed separately, either on their own G703 form or at the end of the basic schedule. The amount of the original contract adjusted by Change Orders is to be entered in the appropriate location on the G702 or G732 form, whichever is applicable. Construction Change Directives. Amounts not in dispute that have been included in Construction Change Directives should be incorporated into one or more Change Orders. Amounts remaining in dispute should be dealt with according to Section 7.3 of AIA Document A201 or Section 7.3 of AIA Document A232. The following is an example ofa Continuation Sheet for work in progress. Please note that dollar amounts shown below are for illuos'atiie imposes only and are not intended toreflect actual constntction cos Is. A B C D 5 F G H ITEM NO DESCRIPTION OF WORK SCHEDULED VALUE WORK COMPLETED MATERIALS PRESENTLY STORED (NauiD 'E) TOTAL COMPLETED AND STORED D +E +F1 % (G -C) BALANCE TO FINISH (C —GI RETAINAGE (If variable rate) FROM PREVIOUS APPLICATION (TO (D +EI THIS PERIOD 1 MOBILIZATION 5,000 5,000 0 0 0 0 0 §� 0 0 0 0 5,000 100 0 2 STUMP REMOVAL 5,000 5,000 0 5,000 100 0 3 EARTH WORK 15,000 10,000 0 15,000 100 0 4 LOWER RETAINING WALL 10,000 0 0 5,000 50 5,000 5 CURBS 5 MISC. CONC. 5,000 0 0 0 0 5,000 6 PAVING, UPPER DRIVE 20,000 0 0 0 0 20,000 7 PAVING, LOWER DRIVE 20,000 0 0 0 0 20,000 B PAVERS 20,000 0 10000 10,000 50 10,000 9 BRICK WORK 5,000 0 0 0 0 5,000 10 11 GRAND TOTAL 105,000 20,000 10,000 10,000 40,000 65,000 AIA Document G703TM –1992 Copyright © 1963, 1965, 1966, 1967, 1970, 1978, 1983 and 1992 by The American nstitute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects' legal counsel, copyright @aia.org.