Ice Harbor West Road & Trail Construction Proj
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MEMORANDUM
July 13, 2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Ice Harbor West Road & Trail
City Engineer Gus Psihoyos is recommending acceptance of the Ice Harbor West Road
and Trail Project, as completed by Tschiggfrie Excavating Co., in the final contract
amount of $1 ,834,271.51, which is a 15.5% decrease from the original contract in the
amount of $2,171,905.67.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen - -----
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Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
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MEMORANDUM
July 12, 2005
FROM:
Michael C. Van Milligen, City Ma~rJ
Gus Psihoyos, City Engineer ~
TO:
SUBJECT: Ice Harbor West Road & Trail
INTRODUCTION
The enclosed resolutions provide for the acceptance of the construction contract for the
Ice Harbor West Road & Trail Project.
BACKGROUND
The Ice Harbor West Road & Trail Project provided for the construction of a new 24-foot
wide concrete roadway and Riverwalk extension around the westerly end of the Ice
Harbor, which connects both the north and south riverfront peninsulas within the Port of
Dubuque. The new roadway accommodates two-way traffic and is currently posted to
allow vehicles less than five (5) tons.
The new roadway is partially located on City property and partially on property owned
by the City but leased to the Chicago Central & Pacific Railroad Company. To facilitate
the placement of the new roadway between the Railroad and the westerly end of the Ice
Harbor, this required the construction of nine (9) circular sheet pile cells and outboard
closure arc cells; the placement of engineered fill material within the cells and the
construction of a reinforced concrete cap which all function to support the new roadway
and infrastructure.
As part of the roadway construction, a harbor side decorative barrier railing was
installed adjacent to the sidewalk on top of the sheet pile wall concrete cap, which
compliments the existing decorative railing on the Riverwalk. The barrier railing
functions as a pedestrian railing and vehicular protective guardrail since the harbor side
walkway is approximately 15 feet higher than the water elevation at normal pool
elevation.
On the railroad side of the roadway, a decorative safety railing was installed at
approximately 10 feet from the centerline of the railroad tracks and is intended to deter
pedestrians from gaining access to the adjacent rail property. The railroad safety barrier
compliments the harbor side railing.
Additional streetscape components incorporated into the project included the Riverwalk
decorative concrete sidewalk, historic lighting, landscaping and amenities such as
limestone planters, benches and trash receptacles.
The project also provided for improvements to the existing storm sewer system and the
installation of fiber optics and telecommunications conduit infrastructure.
VALUE ENGINEERING
Through the collaborative efforts of City staff, IIW Engineers and Surveyors (the
designers for the project) and Tschiggfrie Excavating Co., the team reviewed the
original construction documents and evaluated alternatives to reduce project costs
through a constructability review process.
As a result of the successful value engineering review process, the team was able to
incorporate design modifications and issue contract change orders which resulted in a
project savings of approximately $337,634.
RAILROAD PROTECTIVE SERVICES
Due to the project's close proximity to the adjacent railroad tracks and the long-term
blockage of the secondary emergency access road to the south harbor peninsula, the
contractor was required to have flagger personnel on-site during such times when the
secondary emergency access road was not available and when construction operations
were necessary within the 8-foot clear zone of the adjacent railroad tracks. The
additional cost associated with the safety action plan and the required railroad
protective measures was shared between the City and Tschiggfrie Excavating.
DISCUSSION
The Ice Harbor West Road & Trail Project has been completed by Tschiggfrie
Excavating Co. of Dubuque, Iowa, in the final contract amount of $1,834,271.51, which
is a 15.5% decrease from the original contract in the amount of $2,171,905.67.
RECOMMENDATION
I recommend that the City Council accept the improvements and the final contract be
established at $1,834,271.51.
BUDGET IMPACT
The project cost summary for the Ice Harbor West Road & Trail Project is as follows:
Estimate Bid Award Final
Construction Contract $1,572,609.35 $2,171 ,905.67 $1,834,271.51
Contingency 157,261.00 157,261.00
Engineering Design Services 48,000.00 48,000.00 194,721.00
Geotechnical Design Services 29,826.12
Construction Engineering & Inspection 55,000.00 55,000.00 35,259.66
Railroad Protective Measures 44,582.09
Other Misc. Contracted Work 5,439.15
Total Project Cost $1.832.870.35 ~2.432, 166.67 ~2, 144.099.53
The project funding summary is as follows:
Total Project Funding
Fund Amount
$2,144,099.53
$2,144,099.53
CIP No. Description
410778 West End of Ice Harbor Road
The Ice Harbor West Road & Trail Project will be funded from a $599,297 savings from
the Mississippi River National Education and Conference Center, and $149,259 in Road
Use Tax fund dollars allocated through the FY2003 budget amendment process. The
remaining funds came from the America's River Project General Obligation Bond of
$1,395,543.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions accepting the
improvement and establishing the final construction cost.
Prepared by Robert Schiesl, PE
cc: Dawn Lang, Budget Director
Mike Jansen, JlW Engineers & Surveyors
Julie Neebel, IIW Engineers & Surveyors
RESOLUTION NO. 325-05
ACCEPTING THE ICE HARBOR WEST ROAD AND TRAIL PROJECT
Whereas, the contract for the Ice Harbor West Road and Trail Project (the
Project) has been completed and the City Manager has examined the work and filed a
certificate stating that the Project has been completed according to the terms of the
contract, plans and specifications and that the City Manager recommends that the
Project be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Manager is approved and the Project
is hereby accepted.
Section 2. The City Treasurer is hereby directed to pay to the contractor from a
$599,297 savings from the Mississippi River National Education and Conference
Center, and $149,259 in Road Use Tax fund dollars allocated through the FY2003
budget amendment process and the remaining funds from the America's River Project
General Obligation Bond of $1,395,543, the contract amount less any retained
percentage provided for therein as provided in Iowa Code chapter 573, and to pay such
retainage only in accordance with the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 18th day of July, 2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk:
RESOLUTION NO. 326-05
FINAL ESTIMATE
Whereas, the contract for the Ice Harbor West Road and Trail Project has been
completed and the City Engineer has submitted his final estimate showing the cost
thereof including the cost of estimates, notices and inspection and all miscellaneous
costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to be
$2,144,099.53 and the said amount shall be paid from a $599,297 savings from the
Mississippi River National Education and Conference Center, and $149,259 in Road
Use Tax fund dollars allocated through the FY2003 budget amendment process and the
remaining funds from the America's River Project General Obligation Bond of
$1,395,543, of the City of Dubuque, Iowa.
Passed, approved and adopted this 18th day of July
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
anne F. Schneider, CMC, City Clerk
City of Dubuque - Engineering Division
Final Payment Form
PAYMENT NO: COUNCil FINAL DATE: 07-Jul-05
PROJECT NAME: Ice Harbor West Road and Trail Project
CONTRACTOR: Tschiggfrie Excavating, Inc. CONTRACT AMOUNT: $2,171,905.67
BID ITEM II UNIT II UNIT COST I AMOUNT EARNED
TO DATE
1 Mobilization and Miscellaneous LS $ 111,400.00 1.00 $ 111,400.00
2 Class 10 Excavation CY $ DELETED
3 Excavation within Sheet Pile Cells CY $ DELETED
4 Cellular Fill within Sheet Pile Cells CY $ 13.70 6,452.00 $ 88,392.40
5 Embankment Fill CY $ DELETED
6 Stripping, Salvaging, Stockpiling and Spreading Topsoil CY $ 17.20 72.00 $ 1 ,238.40
7 PSA23 Steel Sheet Pile $ DELETED
8 Splicing Additional Sheet Pile EA $ DELETED
9 Inspection Divers DAYS $ DELETED
10 Concrete Cap LF $ DELETED
11 8" Subdrain Behind Sheet Pile Cells LF $ DELETED
12 6" Subdrain Within Sheet Pile Cells LF $ DELETED
13 Temporary Shoring LF $ DELETED
14 Modified Macadam TON $ 10.55 1,161.75 $ 12,256.46
15 314" Graded Base Stone TON $ 10.55 1,303.57 $ 13,752.66
16 3" Crushed Stone Base TON $ 10.75 165.00 $ 1,773.75
17 Saw Cutting (Concrete) LF $ 4.50 169.50 $ 762.75
18 PCC Surface Removal SY $ 4.80 1,706.00 $ 8,188.BO
19 Pavement Replacement (8" PCC with integral C&G) SY $ 30.36 2,911.32 $ 88,381.B5
20 Reinforced PCC Railroad Crossing SY $ 56.90 244.82 $ 13,930.26
21 4" Subdrain LF $ 7.10 1 ,170.50 $ B,310.55
22 Connect 4" Subdrain to Inlet EA $ 101.85 6.00 $ 611.1 0
23 Sidewalk, 5", Integral Color and Reinforced SF $ 7.50 B,012.63 $ 60,094.73
24 Intake,101B EA $ 1,41B.45 2.00 $ 2,836.90
25 Adjust Manhole fixture EA $ 41B.40 3.00 $ 1,255.20
26 15" Storm Sewer (Class III) LF $ 38.55 7B.00 $ 3,006.90
27 Modify Existing Catch Basin LS $ 1,414.75 1.00 $ 1,414.75
28 PZ27 Steel Sheet Pile SF $ DELETED
29 Selective Removal, Box Culvert Modification LS $ DELETED
30 Structural Concrete, Box Culvert Modification CY $ DELETED
31 Plug Manhole and Plug Existing Storm Sewer EA $ 660.70 1.00 $ 660.70
32 Trench Bedding Stone (Storm) - 15" Pipe TON $ 12.00 55.00 $ 660.00
33 Trench Select Backfill (Storm) -15" Pipe LF $ 8.60 7B.00 $ 670.80
34 Connect to Existing Water Main EA $ DELETED
35 12" CL 52 DIP with wrap LF $ DELETED
36 6" CL 52 DIP with wrap LF $ DELETED
37 B" CL 52 DIP with wrap LF $ DELETED
3B 12" RS Gate Valve with Box EA $ DELETED
39 B" RS Gate Valve with Box EA $ DELETED
40 Fittings (Compact Ductile Iron) LBS $ DELETED
41 Boring Set-up with Casing End Seals (Water Main) EA $ DELETED
42 20" Steel Casing (0.406 wall) with Spacers LF $ DELETED
43 Select Watermain Backfill LF $ DELETED
44 Abandon Watermain LS $ DELETED
45 6" Gate Valve Removal and Salvage to Owner LS $ DELETED
46 Electrical Service EA $ 7,200.00 2.00 $ 14,400.00
47 Light Pole and Fixture, Ornamental, Type A EA $ DELETED
48 Light Pole and Fixture, Ornamental, Type B EA $ 3,000.00 5.00 $ 15,000.00
49 Light Pole and Fixture, Ornamental, Type C EA $ 3,000.00 5.00 $ 15,000.00
50 Light Pole Foundation EA $ 1,194.50 10.00 $ 11,945.00
51 Cast Stone Light Base EA $ DELETED
52 Electrical Wire #6 XHHW LF $ 0.57 2,911.00 $ 1,659.27
53 Electrical Wire #8, XHHW LF $ 0.45 3,619.20 $ 1,628.64
54 Electrical Wire #10, XHHW LF $ 0.41 3,538.70 $ 1,450.B7
55 2' Conduit (Sch. 40 PVC) for lighting LF $ 3.00 677.10 $ 2,031.30
56 2' Conduit (Sch. 80 PVC) for lighting LF $ DELETED
57 3' Conduit (Sch. 40 PVC) for lighting LF $ 4.75 247.00 $ 1,173.25
58 3" Conduit (Sch. 80 PVC) for lighting LF $ 10.00 274.10 $ 2,741.00
59 4" Conduit (Sch. 40 PVC) for City owned conduit LF $ 4.00 2,442.00 $ 9,768.00
60 Conduit trenching lor City owned conduit LF $ 4.00 814.00 $ 3,256.00
61 Relocate Railroad Service Pedestal LS $ 3,000.00 1.00 $ 3,000.00
62 Hand Hole for lighting EA $ 600.00 1.00 $ 600.00
63 Install 4'x4'x4' PCC Hand Hole EA $ 250.00 2.00 $ 500.00
64 Railroad Fencing LF $ 160.80 689.14 $ 110,813.71
65 Harbor Railing LF $ 174.50 312.15 $ 54,470.18
66 Modular Block Planters EA $ DELETED
67 Landscape Plantings in Planter EA $ 546.00 2.00 $ 1,092.00
68 Bench EA $ 1,175.00 3.00 $ 3,525.00
69 Trash Receptacle EA $ 850.00 1.00 $ 850.00
70 Sod SY $ DELETED
71 Traffic Control LS $ 2,200.00 0.75 $ 1,650.00
72 Pavement Marking LF $ DELETED
73 Erosion Control LS $ 2,581.25 0.75 $ 1,935.94
74. A-7 PS27.5 Steel Sheet Pile SF $ 17.75 44,092.00 $ 782,633.00
75. A-66 Limestone Planter EA $ 4,500.00 2.00 $ 9,000.00
76. B-1 66" Storm Sewer (Class III) LF $ 255.55 96.00 $ 24,532.80
77. B-2 Junction Box #1 EA $ DELETED
78. B-3 Structural Concrete, 66" RCP, Headwall CY $ 842.50 17.00 $ 14,322.50
79. B-4 Trench Select Backfill (Storm)- 66" Pipe TON $ 12.35 240.14 $ 2,965.73
80. B-5 Trench Select Backfill (Storm)- 66" Pipe TON $ 21.75 96.00 $ 2,088.00
81. B-6 Demo of Existing Outlet at Sta. 105+98 LS $ 5,103.00 1.00 $ 5,103.00
TOTAL AMOUNT EARNED TO DATE- BASE BID: 1$ 1,518,734.14\
82 CO No. 1-1 Deleted Items (shown above) $
83 CO NO.1-2 Replacement of Junction Box LS $ 9,521.00 1.00 $ 9,521.00
84 CO NO.1-3 Removal of Storm Sewer Headwall LS $ 13,685.00 1.00 $ 13,685.00
85 CO No.1-4 Replace Manhole @ ST A 104+00+1- LS $ 15,883.98 1.00 $ 15,883.98
86 CO NO.1-5 Aditional Railroad Protective Liability Insurance LS $ 29,514.10 1.00 $ 29,514.10
87 CO No.1-6 Eliminate Back Cell Closures Arcs (shown above) A-7 $
88 CO NO.2-1 Deleted Items (shown above) $
89 CO No.2-2 Installation of Drain Holes and Screens EA $ 472.00 15.00 $ 7,080.00
90 CO NO.2-3 Type A Lights Modified EA $ 3,000.00 8.00 $ 24,000.00
91 CO No.2-4 South Storm Sewer Extension LS $ 79,522.60 1.00 $ 79,522.60
92 CO No.2-5 Steel Sheet Piles Delivered 35' Sheets EA $ 548.81 2.00 $ 1,097.62
CO No.3-1 thru 3-8 Added quantities for item # 18, 19, 21, 22, 23, $
93 24,26 and 64 (shown above) $ $
94 CO No.3-9 Connect to Existing Storm Sewer - Station 109+52 LS $ 500.00 1.00 $ 500.00
95 CO No.3-1 0 Add Item to Include All Excavation CY $ 10.00 5520.00 $ 55,200.00
96 CO No.3-11 Thru 3-15 Delete item # 2, 3, 5, 10, 13 (shown above) $
97 CO No.3-16 Reimbursement to City for Analysis of Cells LS $ (7,043.75) 1.00 $ (7,043.75)
98 CO No.3-17 Quazite Boxes and Lids EA $ 745.54 2.00 $ 1,491.08
99 CO NO.3-18 Quazite Box and Lid $
100 CO No.3-19 Install Emergency Call Boxes EA $ 263.42 2.00 $ 526.84
101 CO No.3-20 Foundation for Emergency Call Boxes EA $ 250.00 1.00 $ 250.00
102 CO No.3-21 314" Sch 80 PVC Conduit w/Pull Wire LF $ 1.76 212.50 $ 374.00
103 CO NO.3-22 314" Sch 40 PVC Conduit w/Pull Wire LF $ 1.60 472.50 $ 756.00
104 CO No.3-23 Electrical Wire #12 XHHW LF $ 0.37 930.80 $ 344.40
105 CO No.3-24 Trenching for Emergency Call Box LF $ 3.00 396.00 $ 1,188.00
106 CO No.3-25 Thawing Frozen Cells LS $ 6,038.00 1.00 $ 6,038.00
107 CO NO.3-26 Surcharge Initial Cell with Concrete Block LS $ 9,800.00 1.00 $ 9,800.00
108 CO No.3-27 Surcharge Additional Cells & Arcs w/Concrete Block EA $ 1,600.00 2.00 $ 3,200.00
109 CO No.3-28 Bulk Head, 3' - 4" Wide PC Concrete Cap LF $ 176.00 25.00 $ 4,400.00
110 CO No.3-29 Bulk Head, 6' - 4" Wide PC Concrete Cap LF $ 218.99 299.20 $ 65,521.81
111 CO No.3-30 Water Valve Boxes EA $ 75.00 3.00 $ 225.00
112 CO No.3-31 Wire for Railroad Signal Pedestal Relocate LS $ 352.00 1.00 $ 352.00
113 CO No.4-1 Quazite Box - Color Modification LS $ 254.10 1.00 $ 254.10
114 CO No.4-2 Sonic Transducer (MRDC Wetland) LS $ 2,075.00 1.00 $ 2,075.00
115 CO No.4-3 Wm M Black Steamboat, Emergency Ramp Connection LS $ 5,080.59 1.00 $ 5,080.59
116 CO No.4-4 Delete Change Order 3, Item 18 (shown above) $
117 CO No.5-1 Delete Bid Item(s) 56, 70, 72 (shown above) $
118 CO No.5-3 Seed, Fertilize and Mulch (Replace Item 70, Sod) LS $ 450.00 1.00 $ 450.00
119 CO NO.5-2 Reimburse City lor Railroad Protective Measures LS $ (15,750.00) 1.00 $ (15,750.00)
TOTAL CHANGE ORDER AMOUNT EARNED TO DATE: 1$
315,537.36 I
TOTAL AMOUNT EARNED TO DATE: I $ 1,834,271.51 I
TOTAL DUE CONTRACTOR: I $ 1,834,271.51 I
ENGINEERING: I $ 35,259.66 I
TOTAL CONSTRUCTION COST: I $ 1,869,531.161
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correc~nt jLI~work reqied to complete the above improvement.
APPROVED: /! iJ{ I i.11A~LL .
I
APPROVED:
Gus Psi hoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned,
Tschiggfrie Excavating, Inc.
contractor for the above improvement, does hereby
accept the above 'Total Due Contractor', as full settlement for all claims for said improvement.
CONTRACTOR:
BY:
TS)o/;zJJ,.nc. ~
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O~ '-t. W'l c..kl:..~' v
71745
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DATE: