Great River Rd Inter Signage Project
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MEMORANDUM
July 13, 2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Great River Road Interpretive Signage Project
National Scenic Byways 2T-02-02-102
Iowa DOT Project No. SBIA-IA03 (2)--2T-00 and SBIA-IA04 (2)--2T-00
City Engineer Gus Psihoyos recommends initiation of the bidding process for the
National Mississippi River Museum and Aquarium - Great River Road Interpretive
Signage Project, and further recommends that a public hearing be set for August 15,
2005.
The Dubuque County Historical Society (DCHS) and the City, as the local sponsor for
the Great River Road Interpretive Signage Project, secured a National Scenic Byways
Program grant in the amount of $12,500 through the Federal Highway Administration.
The DCHS received an additional two grants from the Mississippi River Parkway
Commission in the amount of $23,000, which was awarded through the Iowa
Department of Transportation. The City is the sponsor of the grant, but will not
contribute funds to the project.
Through discussions with the Iowa DOT, DCHS and City staff, it was determined that
the project would be more efficiently managed and would have more local vendor and
supplier participation if the project could be bid locally through the City of Dubuque.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
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Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
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MEMORANDUM
July 13, 2005
FROM:
Michael C. Van Milligen, City Man~YJ
Gus Psihoyos, City Engineer ~
TO:
SUBJECT: Great River Road Interpretive Signage Project
National Scenic Byways 2T -02-02-102
Iowa DOT Project No. SBIA-IA03 (2)--2T-00 and SBIA-IA04 (2)--2T-00
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the National
Mississippi River Museum and Aquarium - Great River Road Interpretive Signage
Project.
BACKGROUND
The Dubuque County Historical Society (DCHS) and the City as the local sponsor
secured a National Scenic Byways Program grant in the amount of $12,500 awarded by
the Federal Highway Administration (FHWA). The DCHS received an additional two (2)
grants from the Mississippi River Parkway Commission in the amount of $23,000, which
was awarded through the Iowa Department of Transportation (Iowa DOT) for the Great
River Road Interpretive Signage Project.
The Great River Road Interpretive Signage Project will consist of the design, fabrication
and the installation of eleven (11) 2-panel interpretive signs which will graphically
display the entire Great River Road corridor and the Iowa Interpretive Centers along
with forty-seven (47) 1-panel signs which will only show the Great River Road.
Attached for your review is a graphic rendition of what the Great River Road Interpretive
Signs are anticipated to look like.
DISCUSSION
Through discussions with the Iowa DOT, DCHS and City staff, it was determined that
the project would be more efficiently managed and would have more local vendor and
supplier participation if the project could be bid locally through the City of Dubuque. The
Iowa DOT will allow local bidding of the Great River Road Interpretive Signage project
because the estimate of probable cost for the project is less than $100,000.
PROJECT SCHEDULE
Since this is a State/Federal funded project, the City is required to submit a request to
the State for concurrence and authorization to proceed. The City has submitted a final
draft of the signage plans, specifications and estimate of probable cost for Iowa DOT
approval.
The schedule for the project is as follows:
Initiate local Public Bidding Process
Advertisement for Bid Proposals
Pre-Bid Conference
Notice of Public Hearing on Plans & Specifications
Receipt of Bid Proposals
Public Hearing on Plans & Specifications
Award of Construction Contract
Preconstruction Conference
Project Completion Date
RECOMMENDATION
July 18, 2005
July 22, 2005
August 2, 2005
August5,2005
August 9, 2005
August 15,2005
August 15,2005
August 19,2005
October 10, 2005
I would recommend that the City Council establish the date for the public hearing, and
authorize the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate of probable cost for the Great River Road Interpretive Signage Project is
summarized as follows:
Construction Contract
Contingency (10%)
Total Project Cost
The project funding summary is as follows:
Estimate
$15,936.00
1 ,593.00
$17.529.00
Fund Description
National Scenic Byways Grant, 2T-02-02-102
Mississippi River Parkway Commission Grant, SBIA-IA03 (2)--2T-00
Mississippi River Parkway Commission Grant, SPIA-IA04 (2)--2T-00
Dubuque County Historical Society (12%)
Fund Amount
12,500.00
$19,800.00
3,200.00
4,950.00
Total Project Funding
$40.450.00
The projects will be funded with State/Federal grant funds ($35,500 or approx. 88%)
and the remaining match will be funded by the Dubuque County Historical Society
($4,950 or approx. 12%). The City is the sponsor of the grant but will not contribute
funds to the project.
ACTION TO BE TAKEN
The City Council is requested to establish the date for the public hearing and to
authorize the City Clerk to advertise for proposals through adoption of the enclosed
resolutions for the Great River Road Interpretive Signage Project.
Prepared by Robert Schiesl, P.E., Civil Engineer
cc: Dawn Lang, Budget Director
Laura Carstens, Planning Services Manager
Jerry Enzler, Mississippi River Museum
Trish McDonald, Mississippi River Museum
Roger R. Walton, P.E., Local Systems Engineer, lOOT
RESOLUTION NO. 333-05
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Great River Road Interpretive Signage Project in the estimated amount of
$17,529.00 are hereby approved and ordered filed in the office of the City Clerk for
public inspection.
Passed, adopted and approved this 18th day of July, 2005.
Terrance M. Duggan, Mayor
Attest: Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 334-05
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary
approval on the proposed plans, specifications, and form of contract and placed same
on file in the office of the City Clerk for public inspection of the Great River Road
Interpretive Signage Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, lOW A:
That a public hearing will be held on the 15th day of August, 2005, at 6:30 p.m. in
the Public Library Auditorium at which time interested persons may appear and be
heard for or against the proposed plans and specifications, form of contract and cost of
said improvement, and the City Clerk be and is hereby directed to cause a notice of
time and place of such hearing to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall be not less than four days
nor more than twenty days prior to the day fixed for its consideration. At the hearing,
any interested person may appear and file objections to the proposed plans,
specifications, contract, or estimated cost of the improvement.
Passed, adopted and approved this 18th day of July, 2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
~~
eanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 335-05
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the Great River Road Interpretive Sign age Project is hereby ordered to be
advertised forbids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany
each bid shall be in an amount which shall conform to the provisions of the Notice to
Bidders hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 9th day
of August, 2005. Bids shall be opened and read by the City Clerk at said time and will
be submitted to the Council for final action at 6:30 p.m. on the 15th day of August, 2005.
Passed, adopted and approved this18th day of July, 2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the Great River Road Interpretive Signage Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimate of
cost for the Great River Road Interpretive Signage Project, in accordance with the
provisions of Chapter 384, City Code of Iowa, at 6:30 p.m., on the 15th day of August,
2005, in the Public Library Auditorium, 360 West 11th Street, in Dubuque, Iowa. Said
proposed plans, specifications, form of contract and estimate of cost are now on file in
the office of the City Clerk. At said hearing any interested person may appear and file
objections thereto or to the cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the
,2005.
day of
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 18th day of July, 2005, plans, specifications, form of contract
and estimated cost were filed with the City Clerk of Dubuque, Iowa for the Great River
Road Interpretive Signage Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost for
said improvements for said project.
Passed, adopted and approved this
day of
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk