Intermodal Contract Amendment 3Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Intermodal Contract Amendment 3
DATE: April 9, 2012
Dubuque
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All-America City
1
2007
Economic Development Director Dave Heiar is transmitting information on
Amendment 3 to the Intermodal Contract with IIW for selection of an Intermodal site.
Amendment 3, in the amount of $5,100, is for extra work required from IIW regarding
the location of a bus storage facility. These services were needed in preparing the
TIGER IV grant application and other transit grant applications. Due to the timing of the
grant applications, this extra work has already been completed and authorized by the
City Manager.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Dave Heiar, Economic Development Director
Masterpiece on the Mississippi
TO: Michael Van Milligen, City Manager
FROM: David J. Heiar, Economic Development Director
SUBJECT: Intermodal Contract Amendment
DATE: April 6, 2012
Dubuque
katil
All- America City
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2007
PURPOSE
The purpose of this memorandum is to provide rationale for amending a contract with IIW for
selection of an Intermodal site.
DISCUSSION /BACKGROUND
In July 2010, the City Council approved a contract with IIW Engineers and Surveyors for
$38,700 to complete a site selection study for an Intermodal Transportation Center (ITC). The
vision for the ITC is that it will support transit connections, rail connections, vehicular parking,
electric vehicle charging, bicycle parking, intercity bus, a passenger waiting area, taxicab
stands, public restrooms (including lockers and showers /changing areas), a ticketing office
along with the potential for retail space, a daycare facility, and possibly commercial office space.
In October 2011, the City was notified it was a recipient of a State of Good Repair (SGR) grant
from the Federal Transit Administration (FTA) for the first phase of the Dubuque Intermodal
project. This award for Phase I is to provide safe connections to off road Bus transfers and
replace unsafe on road bus transfers and people pickups in conjunction to Historic Millwork
District project. The first phase of the project consists of:
• First floor of the Terminal building and site improvements
• First phase of the parking facility
Staff is still pursuing funding for the second phase of the Campus and components that were
not funded or were not eligible for the SGR grant. Those components are:
• Two -way conversion of 9th and 11th streets.
• Second phase of the parking facility
• Second floor of the Terminal building
• Passenger rail platform and canopies
• Bus storage facility
When the City initiated the Intermodal project, a bus storage facility was not part of the concept.
However, following a site visit by FTA officials it became apparent that a bus storage facility
would need to be an element of the City's overall Intermodal project, if the City expected to be
competitive for federal grants because in their opinion our current bus garage is old and in
extremely poor condition. Since the original contract with IIW did not include this element of the
project, it was necessary to expand the scope of services.
The attached contract, Amendment 3, details the specifics of the extra work required for
services needed in preparing the TIGER IV grant application and other transit grant
applications. The cost breakdown for this extra work is as follows:
Renderings, Exhibits, and Documentation $ 1,700.00
Bus Storage Facility Programming $ 3,400.00
Total Amendment $ 5,100.00
This amendment is being funded by the local match that the City has budgeted for the
Intermodal project.
ACTION
Due to the timing of the grant applications, this extra work has already been completed and
authorized by the City Manager. The purpose of this memorandum is to make the City Council
aware of this contract amendment.
Attachment
AMENDMENT 3
AGREEMENT FOR ENGINEERING SERVICES
BETWEEN the
CITY OF DUBUQUE, IOWA
AND
IIW, P.C.
FOR
INTERMODAL TRANSPORTATION CENTER PROJECT
IIW Project No.: 10041 -00
THIS AMENDMENT TO THE AGREEMENT dated July 7, 2011, by and between:
City of Dubuque
50 West 13th Street
Dubuque, IA 52001 -4854
hereinafter referred to as the "Owner ", and
IIW, P.C.
4155 Pennsylvania Avenue
Dubuque, Iowa 52002 -2628
A professional corporation in Dubuque, Iowa, hereinafter referred to as the "Engineer ".
WHEREAS, the Owner desires to engage the Engineer to provide professional services
for the Site Selection Study and preparation of Environmental Analysis Document of the Intermodal
Transportation Center to be located in Dubuque.
WHEREAS, the accomplishment of the hereinafter described work and services is
authorized by execution of this agreement between the Owner and the Engineer.
NOW THEREFORE IT IS AGREED AS FOLLOWS:
4155 Pennsylvania Avenue, Dubuque, IA 52002 -2628 ♦ [P] 563.556.2464/800.556.4491 ♦ [F] 563.556.7811
ARCHITECTURE
CIVIL ENGINEERING
CONSTRUCTION SERVICES
ENVIRONMENTAL ENGINEERING
LAND SURVEYING
MUNICIPAL ENGINEERING
STRUCTURAL ENGINEERING
TRANSPORTATION ENGINEERING
Dennis F. Waugh, PE /SE*
Charles A. Cate, PE **
Gary D. Sejkora, PE
Michael A. Jansen, PE /SE
Ronald A. Balmer, PE /SE /AIA
John M. Tranmer, PLS
Timothy J. Tranel, PE*
John F. Wandsnider, PE
Julie P. Neebel, PE
James P. Kaune, PE
Thomas J. Oster, PLS**
Wray A. Childers, PLS
Geoffry T. Blandin, PE
Mark C. Jobgen, PE
Lauren N. Ray, PE/SE*
Bradley J. Mootz, PE /SE
Cody T. Austin, PE*
Marc D. Ruden, PE
Mark R. Fassbinder, AIA*
Michael A. Ruden, NCARB /AIA*
Alice M. Ohrtmann, PE
Craig J. Elskamp, AIA
Robert W. Blok, PE
Eric J. Helminiak, PE /SE*
Steven J. Hunn, PE
Jeff J. Brandt, PLS
* LEED AP
** Retired
Amendment 3 — Intermodal Transportation Center Project
PART I - SCOPE OF SERVICES
SECTION A
Shall be modified by adding the following sections:
7.0 RENDERINGS, EXHIBITS, AND DOCUMENTATION
3. Preparation of renderings, site plans, and exhibits for the bus storage facility based on the request from the FTA
during the review of the bus storage facility feasibility study. The site plan and exhibit needed to demonstrate the
height and character of the proposed bus storage facility.
8.0 BUS STORAGE FACILITY PROGRAMMING
1. Attend a programming meeting with Barbara Morck.
2. Develop a schematic floor plan based upon information obtained during the programming meeting.
3. Prepare cost estimates based upon the schematic floor plan using a Means square foot data.
4. Incorporation of site plan and cost estimate in Bus Storage Facility feasibility study.
5. Attend meetings per the request of the City to discuss City Manager and City staff comments about the proposed bus
storage facility programming, including revisions to cost estimate.
6. Make revisions to the bus storage facility cost estimate as the result of additional programming considerations.
7. Prepare cost estimate and layout for a bus fueling station.
PART II - OWNER'S RESPONSIBILITIES
This Section Shall Remain Unchanged.
PART III — COMPENSATION
SECTION A: Compensation for item 7.0 of the Amendment 3 shall be $1,700.00 (One thousand seven hundred and no cents);
Compensation for item 8.0 of Amendment 3 shall be $3,400.00 (Three thousand four hundred dollars and no cents).
PART V - TERMS AND CONDITIONS
This section shall remain unchanged.
2
Amendment 3 — Intermodal Transportation Center Project
PART VI - APPROVAL
IN WITNESS WHEREOF, the parties hereto have made and executed this agreement in triplicate counterparts, each of which
shall be considered as an original by their duly authorized officers as of the date below indicated:
EXECUTED BY THE OWNER THIS
CITY OF DUBUQUE, IOWA
Michael Van Milligen, City Manager
DAY OF y l ( 2012.
EXECUTED BY THE ENGINEER THIS 27th DAY OF March, 2012.
IIW, P.C.
Julie Neebel, P.E., Project Manager
WITNESS:
Michael A. Jansen, P.E., S.E., Chief Executive Officer
CITY OF DUBUQUE, IOWA
INTERMODAL TRANSPORTATION CENTER PROJECT