Flora Park Water Systems Project
D~"i3~E
~ck~
MEMORANDUM
July 25, 2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Flora Park Water System Project
Leisure Services Manager Gil Spence recommends initiation of the bidding process for
the Flora Park Water System Project, and further recommends that a public hearing be
set for September 6, 2005.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
fY4.! ~jJz!IL-
Mi~hael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Services Manager
DU~~E
~~~
MEMORANDUM
TO: Michael C. Van Milligen, City Manager
FROM: Gil D. Spence, Leisure Services Manag
SUBJECT: Flora Park Water System Project
INTRODUCTION
July 25, 2005
The purpose of this memorandum is to request that the City Council initiate the bidding
process for construction of Phase I of the replacement of the water system in Flora
Park.
DISCUSSION
This project provides for Phase I of the replacement of the water system in Flora Park
from the water main at the Street throughout the park. New water lines, hose bibs,
backflow prevention valve, shut off valves, and drinking fountains are all included in this
project. This phase will meet all state and city codes.
The schedule for the project is as follows:
City Council initiate bidding process
Notice to bidders
Receipt of bids
Notice of public hearing
Public hearing/award contract
Complete project
August 1, 2005
August 5, 2005
August 18, 2005
August 26, 2005
September 6, 2005
December 1, 2005
The FY 2006 C.I.P. budget contains $100,000 to renovate water systems in all the
parks and $43,000 has been carried over from previous C.I.P. budgets to fund this. FY
2009 contains $300,000 to continue this project at other parks.
continued
Water system in Flora Park, page two
Total cost estimates for this project are as follows:
construction contract $ 94,000
contingency 9,400
design fees 10,000
TOTAL $ 113,400
'......~\., ~....,'~~~...,
ACTION STEP
The action requested is for the City Council to adopt the attached resolutions giving
preliminary approval of plans and specifications, ordering bids, and setting the date of
public hearing.
GDS:et
attachments
Preparer: Gil Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the Flora Park Water System Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimate of
cost for the Flora Park Water System Project, in accordance with the provisions of
Chapter 384, City Code of Iowa, at 6:30 p.m. on the 6th qay of September, 2005, in the
Public Library Auditorium in Dubuque, Iowa. Said proposed plans, specifications, form
of contract and estimate of cost are now on file in the office of the City Clerk. At said
hearing any interested person may appear and file objections thereto or to the cost of
the improvements.
Published by order of the City Council given on the
day of
,2005.
Jeanne F. Schneider
City Clerk
PK
Preparer: Gil D. Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO. 349-05
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE,
IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Flora Park Water System Project, in the estimated amount of $94,000, are hereby
approved and ordered filed in the office of the City Clerk, for public inspection.
Passed, approved and adopted this lst day of August
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Preparer: Gil D. Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO. 350-05
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
WHEREAS, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract and
placed same on file in the office of the City Clerk for public inspection of the Flora Park
Water System Project.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA, that on the 6th day of September, 2005, a public hearing
will be held at 6:30 p.m. in the Public Library Auditorium, at which time interested
persons may appear and be heard for or against the proposed plans and specifications,
form of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice shall
be not less than four days nor more than twenty days prior to the day fixed for its
consideration. At the hearing, any interested person may appear and file objections to
the proposed plans, specifications, contract, or estimated cost of the improvement.
Passed, approved and adopted this 1st day of
August
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Preparer: Gil D. Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO. 351-05
ORDERING BIDS
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA:
That the Flora Park Water System Project is hereby ordered to be advertised for
bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany
each bid shall be in an amount which shall conform to the provisions of the notice to
bidders hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published in. a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 18th
day of August, 2005. Bids shall be opened and read by the City Clerk at said time and
will be submitted to the Council for final action at 6:30 p.m. on the 6th day of
September, 2005.
Passed, approved and adopted this 1st day of August
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK