Five Flags Civic Ctr HVAC Ph2 Project
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MEMORANDUM
July 26, 2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Five Flags Center HVAC, Phase II Project
Leisure Services Manager GiI Spence recommends initiation of the bidding process for
the Five Flags Center HV AC, Phase II Project, and further recommends that a public
hearing be set for September 6, 2005.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic~ael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Services Manager
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MEMORANDUM
July 26, 2005
TO: Michael C. Van Milligen, City Manager
FROM: Gil D. Spence, Leisure Services Manager
SUBJECT: Five Flags Center HVAC, Phase II Project
INTRODUCTION
The purpose of this memorandum is to request that the City Council initiate the bidding
process for construction of the Five Flags Center HVAC Project, Phase II.
DISCUSSION
The FY 2005 C.I.P. budget contains $854,381 for Phase I of the Five Flags HVAC
replacement program. Phase I was bid and a contract was awarded. Construction of
Phase I is almost completed and there should be a balance of over $250,000 remaining
in the budget for this work.
This project provides for replacement of roof top unit #'s 4, 5, 6 and 7. All of these units
are located above the promenade area. We would like to proceed with this project to
address some roof water issues that relate to these units. The promenade is being
renovated and we would like to stop the water leaks before they damage the renovated
area.
The schedule for the project is as follows:
City Council initiate bidding process
Notice to bidders
Receipt of bids
Notice of public hearing
Public hearing/award contract
Complete project
August 1, 2005
August 5, 2005
August 18,2005
August 26, 2005
\
September 6, 2005
December 1, 2005
Five Flags HVAC Phase II, page two
The City will purchase the four roof top units separate from this contract but require the
contractor to assume ownership. This will allow the units to be on site when the
contract is awarded. These four units are estimated to cost $45,000.
The engineer's estimate for this project is $110,000, making the total project cost to be
as follows:
equipment cost
construction contract
contingency
design fee estimate
$ 45,000
110,000
25,000
15.000
$ 195,000
ACTION STEP
The action requested is for the City Council to adopt the attached resolutions giving
preliminary approval of plans and specifications, ordering bids, and setting the date of
public hearing.
GDS:et
attachments
Pre parer: Gil Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the Five Flags Center HVAC, Phase II Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimate of
cost for the Five Flags Center HVAC, Phase II Project, in accordance with the
provisions of Chapter 384, City Code of Iowa, at 6.:30 p.m. on the 6th day of
September, 2005, in the Public Library Auditorium in Dubuque, Iowa. Said proposed
plans, specifications, form of contract and estimate of cost are now on file in the office
of the City Clerk. At said hearing any interested person may appear and file objections
thereto or to the cost of the improvements.
Published by order of the City Council given on the
day of
,2005.
Jeanne F. Schneider
City Clerk
PK
'.
Preparer: Gil D. Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO. 352-05
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE,
IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Five Flags Center HVAC, Phase II Project, in the estimated amount of $110,000,
are hereby approved and ordered filed in the office of the City Clerk, for public
inspection.
1st
Passed, approved and adopted this 1st day of August ,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Preparer: Gil D. Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO. 353-05
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
WHEREAS, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract and
placed same on file in the office of the City Clerk for public inspection of the Five Flags
Center HVAC, Phase II Project.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA, that on the 6th day of September, 2005, a public hearing
will be held at 6:30 p.m. in the Public Library Auditorium, at which time interested
persons may appear and be heard for or against the proposed plans and specifications,
form of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice shall
be not less than four days nor more than twenty days prior to the day fixed for its
consideration. At the hearing, any interested person may appear and file objections to
the proposed plans, specifications, contract, or estimated cost of the improvement.
Passed, approved and adopted this 1st day of August
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Preparer: Gil D. Soence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO. 354-05
ORDERING BIDS
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA:
That the Five Flags Center HVAC Project, Phase II is hereby ordered to be
advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany
each bid shall be in an amount which shall conform to the provisions of the notice to
bidders hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 18th
day of August, 2005. Bids shall be opened and read by the City Clerk at said time and
will be submitted to the Council for final action at 6:30 p.m. on the 6th day of
September, 2005.
Passed, approved and adopted this 1st day of August
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK