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University Ave Ext. Proj. Phase II DU~%duE ~Yk.~ MEMORANDUM July 27, 2005 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: University Avenue Extension (US 20 to University Avenue) Phase II, PCC Pavement Iowa DOT No. STP-U-21 00 (635)--70-31 The University Avenue Extension - Phase II, PCC Pavement Project is a multi-phase project coordinated between the Iowa Department of Transportation and the City of Dubuque. Sealed bids were received by the Iowa Department of Transportation for the project. City Engineer Gus Psihoyos recommends award of the contract to the low bidder, Horsfield Construction, Inc., in the amount of $880,000, which is 9.1 % under the estimate, subject to the concurrence by the Iowa Department of Transportation. I concur with the recommendation and respectfully request Mayor and City Council approval. (l1J lc:~ Mrchael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer ~~%duE ~Yk.~ MEMORANDUM July 26, 2005 TO: FROM: Michael C. Van Milligen, City Ma!1~ Gus Psihoyos, City Engineer ~-/ SUBJECT: University Avenue Extension (US 20 to University Avenue) Phase II, PCC Pavement Iowa DOT No. STP-U-2100 (635)--70-31 INTRODUCTION The enclosed resolution authorizes the award of the construction contract for the University Avenue Extension - Phase II, PCC Pavement Project. BACKGROUND The University Avenue Extension Project is a multi-phase project coordinated between the Iowa Department of Transportation (Iowa DOT) and the City of Dubuque and is summarized as follows; · Phase I: Provide for the construction of a double-barrel, 12 ft. by 12 ft. concrete box culvert as well as mass grading and the construction of the roadway embankment. · Phase II: Provide for the construction of a new concrete roadway which will extend University Avenue to the south to intersect with US Highway 20 across from Theisen's driveway; the installation of new traffic signals at the new US 20 and University Avenue intersection; the removal of traffic signals on US 20 at the Midway Motor Lodge; and building demolition at 2792 University Avenue. The objective of the University Avenue Extension Project is to improve the flow of traffic on US 20 and to decrease intersection congestion at US 20 and John F. Kennedy Road. BID RESULTS The Iowa Department of Transportation (Iowa DOT) received sealed bids for the project on June 21, 2005. Horsfield Construction, Inc. of Epworth, Iowa, submitted the low bid in the amount of $880,000.00. Th1s amount is 9.1 % under the estimate of probable cost. A summary of the bid proposals received is as follows: Contractor Name Total Bid Horsfield Construction, Inc. Portzen Construction, Inc. Tschiggfrie Excavating, Inc. $880,000.00 $899,809.96 $938,029.33 RECOMMENDATION I recommend that the contract be awarded to Horsfield Construction, Inc. in the amount of $880,000.00, subject to the concurrence by the Iowa Department of Transportation. BUDGET IMP ACT------------ ...-- The estimate of probable cost for the University Avenue Extension - Phase II, PCC Pavement Project is as follows: Estimate Bid Award Total Project Cost $ 968,134.00 125,000.00 48,407.00 $1.141,541.00 $ 880,000.00 125,000.00 48,407.00 $1.053,407.0Q Construction Construction Engineering Contingency The project funding summary is as follows: CIP No. Fund Description Fund Amount Total Project Funding $ 842,725.60 210,681.40 $1.053,407.0Q Surface Transportation Program (STP) Grant 300154 University Avenue Extension to US 20 ACTION TO BE TAKEN I recommend that the City Council adopt the attached resolutions awarding the University Avenue Extension - Phase II, PCC Pavement Project to Horsfield Construction, Inc., subject to the concurrence by the Iowa Department of Transportation. cc: Roger R. Walton, Iowa DOT Jon Estrem, Howard R. Green Company Kelly Deutmeyer, ECIA Allen May, ECIA Dawn Lang, Budget Director David Ness, PE Deron Muehring, Civil Engineer II ~ RESOLUTION NO. 370-05 RESOLUTION ADOPTING PLANS AND SPECIFICATIONS Whereas, on the 14th day of July, 2005, plans, specifications, form of contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for the University Avenue Extension - Phase II, PCC Pavement Project. Whereas, notice of hearing on plans, specifications, form of contract, and estimated cost was published as required by law. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the said plans, specifications, form of contract and estimated cost are hereby approved as the plans, specifications, form of contract and estimated cost for said improvements for said project. Passed, adopted and approved this 1st day of August ,2005. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. 371-05 AWARDING CONTRACT FOR THE UNIVERSITY AVENUE EXTENSION PROJECT PHASE 11- PCC PAVEMENT PROJECT IOWA DOT PROJECT NO. STP-U-2100 (635)--70-31 Whereas, said sealed proposals were opened and read on the 21st day of June, 2005, by the Iowa Department of Transportation <Iowa DOT), and it has been determined that the bid of Horsfield Construction, Inc. of Dubuque, Iowa, in the amount of $880,000.00 was the lowest bid for the furnishings of all labor and materials and performing the work as provided for in the plans and specifications. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the contract for the above improvement be awarded to Horsfield Construction, Inc., subject to the concurrence by the Iowa Department of Transportation (Iowa DOT), and the Manager be and is hereby directed to execute a contract on behalf of the City of Dubuque for the complete performance of the work. Passed, approved and adopted this 1st day of August, 2005. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC City Clerk RESOLUTION NO. 372-05 APPROVING CONSTRUCTION CONTRACT WITH HORSFIELD CONSTRUCTION, INC. FOR THE UNIVERSITY AVENUE EXTENSION - PHASE II, PCC PAVEMENT PROJECT Whereas the City Council by Resolution No. 371- 0 5 awarded the construction contract for the University Avenue Extension - Phase II, PCC Pavement Project; and Whereas Horsfield Construction, Inc. has submitted the attached executed contract and bond. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: 1. The contract and bond attached hereto are hereby approved, subject to the concurrence by the Iowa Department of Transportation (Iowa DOT). 2. The City Manager is hereby authorized and directed to execute the contract on behalf of the City of Dubuque, subject to the concurrence by the Iowa Department of Transportation (Iowa DOT). 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H H P:: '-U Ul OW zo W::;:: zW HE-< ...:IH o N '" o N <:I' o o o I1'l \0 M M o o o I1'l N M M o o o o o '" M o UlE-< ~ o 0P:: 00 'H 0000 0...:1 MW U ><: W o o o ~ o '" '" o r-- M o o o o M '" <:I' o o N \0 \0 '" o o o o I1'l I1'l I1'l o o o 00 r-- r<1 o o o o o lJ) '" o CIl o o o '" 00 o I1'l o o r-- M 00 M N I1'l M N o o o o U1 o 0 o 0 o 0 o lJ) M U1 o M N o o o I1'l r-- 00 o o o '" N N o o o o o o I1'l o 0 o 0 o 0 o 0 o 0 N o o o o M N o o o '" N N o o o o o o o o o o N N M :;ilc1 OP:: ::<:E-< 5 ou o o::r: ,U 11'lE-< r--H MO t<. ...:I o o o o N M M o o o o \0 M \D o N M M o o o ~ o o o M o o o N M r-I o o o '" N N o o o ~ o o M N o o o \.D I1'l o 0 o 0 o 0 \0 0 I1'l 0 o 00 00 o o o o I1'l o o o o ~ o I1'l o t<. ...:I t<. ...:I o o o o N M M o o o o N M M M M M r<1 0'\ N o 00 M 0'\ 0'\ N o 00 M 0'1 ~ \0 0'\ +- \0 0'\ 0'\ o 00 0'\ o 00 0'\ 0'\ 00 0'\ 0'\ 00 ~ II II II II II II II II +-11 o II o II II o II o II o II - II o II 00 II 00 II II II II II II II II ~II II II II II II II II II II II II +-1 CIl ~ o E-< E-< U ~ E-< Z o U D~B~E ~Yk-~ MEMORANDUM July 5, 2005 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: University Avenue Extension (US 20 to Univ~rsity Avenue) STP-U-2100 (635)--70-31 City Engineer Gus Psihoyos recommends approval of the plans and specifications for the University Avenue Extension Project Phase II and award of the contract, and further recommends that a public hearing be set for August 1, 2005. This project was bid through the Iowa Department of Transportation on June 21,2005, however, pursuant to the Code of Iowa, a public hearing is still required by the City. I concur with the recommendation and respectfully request Mayor and City Council approval. &J~L Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer -r I3S ( S /1 /0: D~~~E ~Yk-~ MEMORANDUM July 1, 2005 TO: FROM: Michael C. Van Milligen, City M..auage Gus Psihoyos, City Engineer \",..' '\ 'I ~ SUBJECT: University Avenue Extension (US 20 to University Avenue) STP-U-2100 (635)-70-31 INTRODUCTION The enclosed resolutions are to approve the plans and specifications and to set August 1, 2005 as the public hearing and the award of contract for the Phase II of the University Avenue Extension Project. BACKGROUND The University Avenue Extension Project is a multi-phase project that involves federal funds. Phase I: Grading and construct culvert on University Avenue. Phase II: Concrete paving; tie this paving project into University Avenue and US 20 (Dodge Street); installation of traffic signals at US 20 and University Avenue; removal of traffic signals on US 20 at the Midway Motor Lodge; and building demolition at 2792 University Avenue. The overall project is to improve flow of traffic on US 20 and to decrease intersection congestion at US 20 and John F. Kennedy Road. The schedule for Phase II of the project is as follows: Initiate Advertisement of Bids Receipt of Bids Notice of Public Hearing Public Hearing Award of Contract Completion Date Completed by Iowa DOT Completed by Iowa DOT Completed by Iowa DOT July 22, 2005 August 1, 2005 August 1, 2005 Summer, 2006 DISCUSSION The Iowa Department of Transportation (Iowa DOT) received the following bids on June 21,2005: Horsfield Construction, Inc. Portzen Construction, Inc. Tschiggfrie Excavating Co. $880,000.00 $899,809.96 $938,029.33 RECOMMENDATION Per the Code of Iowa, a public hearing is still required by the City. Therefore, it is recommended that the City Council establish the date of August 1, 2005 as the date for the public hearing and the award of the contract for the project. BUDGET IMPACT The construction cost estimate for Phase" of the project is as follows: Estimate Award Construction $ 968,134.00 $ 880,000.00 Construction Engineering 125,000.00 125,000.00 Continqency 48.407.00 48.407.00 Total Project Cost $1,141,541.00 $1,053,407.00 The University Avenue Extension Project is 9.10% under the engineer's estimate. The project will be funded from the Capital Improvement Project 300154, University Avenue Extension to US 20. The project will be funded as follows: Surface Transportation Funds (STP) Street Construction Funds - City of Dubuque Total Funding $ 842,725.60 210,681.40 $1,053,407.00 ACTION TO BE TAKEN The City Council is requested to establish August 1, 2005 as the date of public hearing and award of the contract for the University Avenue Extension Project. cc: Roger R. Walton, Iowa DOT Jon Estrem, Howard R. 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II /I O'l I I o O'l II II 0 I I UO /I II 00 I I 00 II /I ~ I I - II II CTl I I O'l II II O'l I + O'l II /I 00 I I 00 /I /I RESOLUTION NO. PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the University Avenue Extension (US 20 to University Avenue) Project, in the estimated amount of $880,000.00 are hereby approved and ordered filed in the office of the City Clerk for public inspection. Passed, adopted and approved this day of 2005. Te'rrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary approval on the proposed plans, specifications, and form of contract and placed same on file in the office of the City Clerk for public inspection of the University Avenue Extension (US 20 to University Avenue) Project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That a public hearing will be held on the 1 sl day of August, 2005, at 6:30 p.m. in the Public Library Auditorium at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and cost of said improvement, and the Ci~y Clerk be and is hereby directed to cause a notice of time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be not less than four days nor more than twenty days prior to the day fixed for its consideration. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, contract, or estimated cost of the improvement. Passed, adopted and approved this day of ,2005. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk NOTICE OF HEARING ON PLANS AND SPECIFICATIONS Notice of public hearing on proposed plans and specifications, proposed form of contract and estimate of cost for the University Avenue Extension (US 20 to University Avenue) Project. NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimate of cost for the University Avenue Extension (US 20 to University Avenue) Project, in accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m., on the 1st day of August, 2005, in the Public Library Auditorium, 360 West 11th Street, in Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimate of cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto or to the cost of the improvements. Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the ,2005. day of Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. RESOLUTION ADOPTING PLANS AND SPECIFICATIONS Whereas, on the 14th day of July, 2005, plans, specifications, form of contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for the University Avenue Extension (US 20 to University Avenue) Project. Whereas, notice of hearing on plans, specifications, form of contract, and estimated cost was published as required by law. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the said plans, specifications, form of contract and estimated cost are hereby approved as the plans, specifications, form of contract and estimated cost for said improvements for said project. " Passed, adopted and approved this day of ,2005. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. AWARDING CONTRACT FOR THE UNIVERSITY AVENUE EXTENSION (US 20 TO UNIVERSITY AVENUE) PROJECT (STP~U-2100 (635)-70-31) Whereas, said sealed proposals were opened and read on the 21st day of June, 2005, by the Iowa Department of Transportation (IDOT), and it has been determined that the bid of Horsfield Construction, Inc, of Dubuque, Iowa, in the amount of $880,000.00 was the lowest bid for the furnishings of all labor and materials and performing the work as provided for in the plans and specifications. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the contract for .the above improvement, be awarded to Horsfield Construction, Inc., subject to the concurrence by Iowa Department of Transportation (Iowa DOT), and the Manager be and is hereby directed to execute a contract on behalf of the City of Dubuque for the complete performance of the work. Passed, approved and adopted this day of ,2005. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. APPROVING CONTRACT WITH HORSFIELD CONSTRUCTION, INC. FOR THE UNIVERSITY AVENUE EXTENSION (US 20 TO UNIVERSITY AVENUE) PROJECT (STP-U-2100 (635)-70~31) Whereas the City Council by Resolution No. awarded the contract for the above improvement to Horsfield Construction, Inc., subject to the concurrence by Iowa Department of Transportation (Iowa DOT); and Whereas Horsfield Construction, Inc., has submitted the attached executed contract and bond. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: 1. The contract and bond attached hereto are hereby approved. 2. The Mayor is hereby authorized and directed to executed the contract on behalf of the City of Dubuque. Passed, approved and adopted this day of ,2005. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk