Dubuque Racing Association Amendment to 1999 CIP Schedule
February 23, 1999 0 ~o
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Honorable Mayor and City Council 0'< rr1
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Dubuque City Hall CT [',,) 0
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50 West 13th Street _CJ - (T)
Dubuque, IA 52001-4864 c > --
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Dear Honorable Mayor and City Council: 0" P,1
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At the monthly Dubuque Racing Association meeting held on February 23, 1999, the
DRA Board of Directors approved an amendment to the 1999 DRA CIP Schedule, to
allow for a racetrack surface replacement project to proceed at a cost that exceeded the
original CIP Schedule,
This project was budgeted at $27,500, with the source being DRA Reserve Funds. Bids
were sent to nine vendors. Two responded, and those bids are attached for your review.
Low bid was in the amount of $38,875, or $11,375 higher than the Original CIP
Schedule.
Provisions within the DRA/City Lease require City concurrence and approval for certain
projects involving DRA Reserve Funds.
The 1999 Original and Amended Schedules list the following total expenditures:
Original
DRA Reserve Funds: $1,967,759.
Depreciation & Improvement Fund: $444,855.
T"'-,.T"lio ... #,'.. ,- r"'4 1 lh4....930,.,
UKA vperall~lg LCisn: .1) L. . 0-'.
Total: $ 2,841,997.
Amended
$1,979,134.
$444,855.
$429.383.
$2,853,372.
I respectfully request that the City Council concur with this amendment to the 1999 DRA
CIP schedule.
Sincerely, I \
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Bruce Wentworth
General Manager
Dubuque Racing Association
p.o. Box 3790. DUBUQUE, fA 52004-3790. PHONE 319.582.3647. FAX 379.582.9074
i
DUBUQUE GREYHOUND PARK & CASINO
TRACK RESURFACING
1999
BID SCHEDULE
UNIT TOTAL
NO. DESCRIPTION QUANTITY PRICE. PRICE
SD~ aO
1 Excavation (base adjustment) 25 CY 21 C>00 -
2 Sand Racing Surface (remove & replace) 1000 CY 3-6e .35,006 ~
~-
3 Sand Racing Surface (stockpile) 75 CY ?-5 ~ I, 875 ~
TOTAL OF BID
.Jt38787S0!2
This bid schedule accompanies the bid of
VJ . c. . .$ TF tV A tt. T Ccf\.S+rIk- -k~ .::c I-Jc..
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DUBUQUE GREYHOUND PARK & CASINO
TRACK RESURFACING
1999
BID SCHEDULE
UNIT TOTAL
NO. DESCRIPTION QUANTITY PRICE PRICE
1 Excavation (base adjustment) 25 CY ~8Q2 '150 qE
2 Sand Racing Surface (remove & replace) 1000 CY 39~ 3q.~oo~
3 San~ Rac:ng Surface (stockpile) 75 CY l'j~ 14 2.5 ~
TOTAL OF BID Lj I, 47S~
This bid schedule accompanies the bid of lScl ;SJ -\'i e 8)..CJ')vA~)...)(:;> Co..
As per the conversation with Pat Norton. This bid is based on Samples of Material
delivered to Wayne Welbes (Manchester Pit) as is. Any processing would be extra cost
and time and material per machines. If material cannot be used, this bid is not
valid, due to lack of availability of sources.
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CITY OF DUBUQUE, IOWA
MEMORANDUM
February 25, 1999
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT:
Dubuque Racing Association
The Dubuque Racing Association is requesting an amendment to the previous
approval of expenditures from their reserve fund to recognize additional costs of
$11,375 for the race track surface replacement project.
I respectfully recommend Mayor and City Council approval of this request.
f7Z~~J(~ AtL/
Mic~ael C. Van Milligen
MCVM/j
Attachment
cc: Bruce Wentworth, General Manager, Dubuque Racing Association
Barry Lindahl, Corporation Counsel
Tim Moerman, Assistant City Manager
February 23, 1999 () ~
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;:::: -" :JJ
Honorable Mayor and City Council 0'< rr1
C (..~, co f"n
Dubuque City Hall ?! ~f r'..) ()
50 West 13th Street D - iT}
. .
Dubuque, IA 52001-4864 c: " ::;0. -:;;:
C~ ...-;::,,-.
, ' -"'- m
-- '-.j
)>~ ;..u 0
Dear Honorable Mayor and City Council: 0-
0 r,.,
<D c:>
At the montWy Dubuque Racing Association meeting held on February 23, 1999, the
DRA Board of Directors approved an amendment to the 1999 DRA CIP Schedule, to
allow for a racetrack surface replacement project to proceed at a cost that exceeded the
original CIP Schedule.
This project was budgeted at $27,500, with the source being DRA Reserve Funds. Bids
were sent to nine vendors. Two responded, and those bids are attached for your review.
Low bid was in the amount of $38,875, or $11,375 higher than the Original CIP
Schedule.
Provisions within the DRA/City Lease require City concurrence and approval for certain
projects involving DRA Reserve Funds.
The 1999 Original and Amended Schedules list the following total expenditures:
Ori ginal
DRA Reserve Funds: $1,967,759.
Depreciation & Improvement Fund: $444,855.
DRA Operatil1g Cash: $429.383.
Total: $ 2,841,997.
Amended
$1,979,134.
$444,855.
$429,383.
$2,853,372.
._0';:'"
I respectfully request that the City Council concur with this amendment to the 1999 DRA
CIP schedule.
Sincerely, / \
~~~Jl __
Bruce Wentworth
General Manager
Dubuque Racing Association
P.O. Box 3190. DUBUQUE, fA 52004-3190. PHONE 319.582.3647. FAX 319.582.9074
DUBUQUE GREYHOUND PARK & CASINO
TRACK RESURFACING
1999
BID SCHEDULE
'i"
,.....
UNIT TOTAL
NO. DESCRIPTION QUANTITY PRICE PRICE
Excavation (base adjustment) 25 CY ---.J 8 Q2 'iSo~
2 Sand Racing Surface (remove & replace) 1000 CY 39~ 3'i,~oo~
3 Sand Racing Surface (stockpile) 75 CY IC;~ /4 z.S tB
TOTAL OF 810
Y',47S~
This bid schedule accompanies the bid of lSc.l" ;5) ~'i e. E),<:..J}.J.A-o)...)0 (() "
As per the conversation with Pat Norton. This bid is ba.sed on Samples of Material
delivered to Wayne Welbes (Manchester Pit) as is. Any processing would te extra cost
and time and mat~rial per machines. If material cannot te used, this bid is not
valid, due to lack of availability of sources.
..~
C-5
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.
DUBUQUE GREYHOUND PARK & CASINO
TRACK RESURFACING
1999
BID SCHEDULE
UNIT TOTAL
NO. DESCRIPTION QUANTITY PRICE PRICE
SD~ CoO
1 Excavation (base adjustment) 25 CY 2/000 -
2 Sand Racing Surface (remove & replace) 1000 CY 35'"~ 35".006 ~
3 Sand Racing Surface (stockpile) 75 CY ?.5~ 1,875~
TOTAL OF BID
1/.3e1875~
This bid schedule accompanies the bid of
W.C . .$TC?tUAI1-T CcttS+~-h'~ rl-Jc...
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