Runway 18/36 Extension Project
CITY OF DUBUQUE, IOWA
MEMORANDUM
December 2, 1999
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT:
Runway 18/36 Extension Project
The Fiscal Year 2000-2004 CIP included a project for lighting and paving a 1,423
foot extension of Runway 18/36 and construction of a parallel taxiway along the
new runway in Fiscal Year 2001. A second phase of this project was budgeted in
Fiscal Year 2002 and provided for paving and lighting the existing 4,900 feet of
Runway 18/36 and rehabilitation of Taxiway Charlie.
Airport Manager Ken Kraemer was contacted by the FAA regarding these projects
and was told that the FAA is prepared to fund the entire project in the current
federal fiscal year if the City is prepared to commit to its local share of 10 percent.
The cost estimates for the projects were updated to $2,700,000 and $3,950,000.
Based on the City undertaking both projects in Fiscal Year 2001, the consulting
engineer estimates that there would be a savings of approximately $100,000 in
total with City funding requirements being reduced by $10,000.
I respectfully request that the Mayor and City Council approve commitment of
$280,000 in DRA distributions to provide the necessary match for the $5,895,000
FAA grant.
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Attachment
cc: Barry Lindahl, Corporation Counsel
Tim Moerman, Assistant City Manager
Pauline Joyce, Administrative Services Manager
CITY OF DUBUQUE, IOWA
MEMORANDUM
December 2, 1999
TO: Michael C. Van Milligen, City Manager
FROM: Pauline Joyce, Administrative Services Manager
SUBJECT: Runway 18/36 Extension Project
The Fiscal Year 2000-2004 CIP included a project for lighting and paving a 1,423
foot extension of Runway 18/36 and construction of a parallel taxiway along the
new runway in FY 2001. A second phase of this project was budgeted in FY 2002
and provided for paving and lighting the existing 4,900 feet of Runway 18/36 and
rehabilitation of Taxiway Charlie.
This past week the Airport Manager was contacted by the FAA regarding these
projects and was told that the FAA is prepared to fund the entire project in the
current federal fiscal year (City FY 2001) if the City is prepared to commit to its
local share of 10%. The current budget for the two projects is $2,150,000 in FY
2001 and $3,400,000 in FY 2002 with Passenger Facility Funding of $265,000,
General Fund support of $290,000 over the two year period, and FAA funding of
$4,995,000.
In preparation of the new FY 2001-2005 CIP the cost estimates for the project
were updated to $2,700,000 and $3,950,000 and the phasing of the two projects
reversed. Based on the City undertaking both projects in FY 2001, the consulting
engineer estimates that there would be a savings of approximately $100,000 in
total with City funding requirements being reduced by $10,000.
Although the FY 2001-2005 CIP is still in draft form and has not been presented to
City Council, the recommendation is far enough along that I feel comfortable
recommending that we can move forward on both phases of the project in FY 2001
in order to take advantage of the available FAA funding. This involves spending
some DRA distribution funds in the fiscal year they are received versus our current
policy which is to program the funds received in January during the March budget
public hearing process. This will not be the first time we have spent the DRA
proceeds in the year they are received as this approach was also used when we
financed the development of the industrial parks.
The requested action step is for City Council to approve commitment of $280,000
of City funding in addition to the PFC funding to provide the necessary match for
the $5,895,000 FAA grant.
Dubuque Regional Airport
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11000 Airport Road + Dubuque, Iowa 52003-9555 + 319-589-4128 + Fax3I9-589-4108
Airport Manager
Kenneth]. Kraemer, A.A.E.
Airport Commission
Tom Baldwin . Doug Brotherton . Paul Frommelt
Rick Goodin . Terry Stanton
November 22, 1999
Mr. Michael C. Van Milligen
City Manager
City of Dubuque
50 West 13th Street
Dubuque, IA 52001
Dear Mike,
Over one million cubic yards of earth have been moved at the Dubuque Regional Airport in the
past few months to prepare the foundation for the Runway 18/36 extension project. With this
second phase of the multi-year runway extension project nearing completion, it's now time to
consider the next two phases of this important project.
The Airport's original CIP plan for FY2001 includes $3,950,000 for phase three of the project,
which includes resurfacing the existing 4,900 feet of the runway, as well as new edge drains,
lighting, marking, grooving, pavement temperature sensor system, and earth work associated
with the safety area on the north end of the runway. Phase four of the project includes the
pavement work associated with the actual runway extension itself. Phase four was included in
the Airport's CIP plan for FY2002 at a cost of $2,700,000.
The federal government pays for ninety percent (90 %) of these project costs, leaving the
remaining ten percent (10 %) to be funded through local sources. Over the course of these next
two phases, the local funding will corne from Passenger Facility Charges (PFC) and from the
General Fund. The funding break-out as originally proposed was as follows:
Fiscal Phase Project Total Cost FAA PFC General
Year Funds Funds Funds
FY2001 Phase Resurface Existing $3,950,000 $3,555,000 $295,000 $100,000
Three 4,900 Feet
FY2002 Phase Pave 1,425 Foot $2,700,000 $2,430,000 $80,000 $190,000
Four Extension
I Total I $6,650,000 1$5,985,000 i $375,000 i $290,000 I
Early last week, a rather unique opportunity was presented to us by our friends at the Federal
Aviation Administration Central Region Airports Office in Kansas City. It seems that they may
have an excess of Airport Improvement Program (AlP) funds available to them for immediate
allocation. They are very familiar with the Dubuque runway extension project and they have
expressed a desire to place phases three and four on a "fast track." In essence, they have
offered to make nearly six million dollars in federal funds available to us immediately in order
to proceed with phases three and four concurrently.
Mr. Michael C. Van Milligen
November 22, 1999
Page Two
This unique opportunity would, of course, require that the entire general fund request of
$290,000 be made available to the Airport in Fiscal Year 2001. In addition, the $80,000
programmed for PFC funding would need to be advanced a year earlier also; however, the
Airport repays the PFC advances to the City as the PFC revenues are received from the airlines.
The Dubuque Regional Airport Commission and staff respectfully request additional City funding
be made available to the Airport in Fiscal Year 2001 so that we can proceed with phase three
and phase four of the Runway 18/36 extension project concurrently.
There are some significant benefits to the City by completing these phases simultaneously:
1) Through economies of scale, the overall project cost should decrease by $100,000. Since
the City pays the ten percent (10 %) local match, this reduction in overall project cost
will result in a savings of $10,000 in general funds.
2) A quicker completion of the overall project will mean that the fully extended runway will
be available for use one full year earlier.
3) A condensed construction schedule will translate into a shorter disruption of airport
facilities, thereby minimizing the risks of a construction-related incident on the airfield.
The revised funding scenario would be as follows:
Fiscal Phase Project Total Cost FAA PFC General
Year Funds Funds Funds
Resurface Existing $3,900,000 $3,510,000 $295,000 $95,000
FY2001 Phase 4,900 Feet
Three Pave 1,425 Foot $2,650,000 $2,385,000 $80,000 $185,000
Extension
Total $6,550,000 $5,895,000 $375,000 $280,000
I'm sure that you'll agree that opportunities like this don't come along very often. On behalf
of the Airport Commission, I'm hopeful that you will support my request and forward your
positive recommendation to the Dubuque City Council for their concurrence and approval.
Thank you for your thoughtful consideration of this important request.
S~OillS' L--
Kenneth Jl~er, AAE.
Airport Manager