Dubuque Regional Airport_New Passenger Terminal Site WorkMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: New Terminal Facility Site Work
DATE: May 25, 2012
Dubuque
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All-America City
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2007
The New Terminal Facility Site Work project grant was awarded to the Airport from the
FAA in the amount of $3,794,911 ($3,605,911 = 95% FAA and $189,746 = 5% PFC
Funds). The 5% match was previously approved by the City Council for this project but
doesn't include any funds for contingency or potential changes.
Given the unknowns of this construction phase, such as, rock excavation, building
undercut, buried debris removal, trench rock excavation and the need for additional
changes during construction, Airport Manager Bob Grierson foresees the need to make
revisions (additions and deletions) to the project cost as the work proceeds. These
proposed changes will be coordinated with and approved by the FAA prior to any
construction taking place.
Airport Manager Bob Grierson recommends City Council approval to move $28,462 in
Operating Funds to this Capital Project to increase the local match to include a 15%
contingency.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Robert A. Grierson, Airport Manager
Masterpiece on the Mississippi
TO Michael C Van Milligen, City Manager
FROM Robert A Grierson, Airport Manager
DATE May25,2012
SUBJECT New Terminal Facility Site Work
Dubuque
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NI- America City
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2007
INTROD UCTION
The New Terminal Facility Site Work project at the Dubuque Regional Airport has been underway since the fall of 2011
Additional costs associated with this phase of the project have recently developed while doing excavation work
BACKGROUND
The New Terminal Facility Site Work project grant was awarded to the Airport from the FAA in the amount of $3,794,911
($3 ,605,911 = 95% FAA and $189,746 = 5% PFC Funds) The 5% match was previously approved by the City Council for
this project but doesn't include any funds for contingency or potential changes
DISCUSSION
In the grant application and preparation process, the FAA does not allow Federal funds to be allocated or budgeted in
advance for contingency of construction changes The FAA does, however, allow for up to 15% in eligible changes and
additions to a grant during the closeout process with prior FAA approval Non - airport City funded capital projects contain a
budgeted contingency Up to this point, Airport Capital Improvement Projects funded with federal funds have El included a
contingency
Given the unknowns of this construction phase, such as, rock excavation, building undercut, buried debris removal, trench
rock excavation and the need for additional changes during construction, we foresee the need to make revisions (additions
and deletions) to the project cost as the work proceeds These proposed changes will be coordinated with and approved by
the FAA prior to any construction taking place
All future FAA project agreements will include a 15% contingency
RECOMMENDATION
I respectfully recommend approval of moving Operating funds of $28,462 to this Capital project for the locals% match for the
potential 15% additional in the event that it is needed
PROJECT COST - BUDGET IMPACT
Due to the mild winter, less overtime was used than was budgeted for FY12 The current Overtime balance in line item
10051400 -61050 is $40,707 We request moving the overtime savings in Operating Funds from this line item to this Capital
project forthe locals% match for the potential 15% additional in the event that it is needed Any funds not utilized will revert
back to the line item recognized
ACTION TO BE TAKEN
Aprove transferring Operating funds of $28,462 to the New Terminal Facility Site Work Capital project
Prepared by