Signed Contracts_Dubuque County Elections LeaseMasterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: David J. Heiar, Economic Development Director
DATE: May 17, 2012
RE: Dubuque County Elections Lease
Dubuque
All-America City
11!
2007
INTRODUCTION
Attached is a 1 year lease amendment with the Dubuque County Elections Commission
for storage space in the basement of the Historic Federal Building. This is a windowless
portion of the basement vacated by the Post Office. The County uses the space to store
election equipment (voting machines).
DISCUSSION
Iowa law requires that the city hold a public hearing prior to leasing public property for
longer than 3 years. According to City Attorney Barry Lindahl, since this is for Tess than
3 years, it does not need Council approval and the amendment may be authorized by
the City Manager.
ACTION STEP
No action is required. This is for informational purposes only.
THIRD AMENDMENT
TO
LEASE AGREEMENT
BETWEEN THE CITY OF DUBUQUE, IOWA
AND
DUBUQUE COUNTY ELECTIONS COMMISSION
This Third Amendment to Lease Agreement between the City of Dubuque, Iowa
(Landlord) and Dubuque County Elections Commission (Tenant) is made as of the 3-44' day
of )-t _ , 2012.
WHEREAS Landlord and Tenant entered into a Lease Agreement dated June 9, 2008,
which Lease Agreement expires June 30, 2012; and
WHEREAS Landlord and Tenant desire to extend the term of the Lease Agreement,
NOW, THEREFORE, IT IS AGREED BY AND BETWEEN LANDLORD AND TENANT
AS FOLLOWS:
1. Section 1 of the Lease Agreement is hereby amended to read as follows:
The Landlord, in consideration of the rents, agreements and
conditions herein contained, leases to the Tenant and Tenant
leases from Landlord, according to the terms of this Lease, the
following described premises (the Leased Premises) situated in
Dubuque County, Iowa:
• 1088 sq. feet, basement floor Federal Building, located at 350
West 6th Street, Dubuque, IA, 52001, Room B -33.
with the improvements thereon, and all rights, easements and
appurtenances, which, more particularly, includes the space and
premises as may be shown on "Exhibit A," if attached, for a term
of one (1) year (the Term), commencing at midnight of the day
previous to the first day of the Lease Term, which shall be July 1,
2012, and ending at midnight on the last day of the Lease Term,
which shall be June 30, 2013, upon the condition that the Tenant
pays rent therefor, and otherwise performs as in this Lease
provided. With a 90 day notice prior to the expiration of this
agreement, the tenant shall have the option to renew the lease for
one (1) additional year, with the same terms and conditions.
2. Section 2 of the Lease Agreement is hereby amended to read as follows:
Tenant agrees to pay to Landlord as rental for the Term, as
follows: $375 per month, in advance, the first rent payment
becoming due on the 1st day of July, 2012, and the same
amount, per month, in advance, on the 1st day of each month
thereafter, during the Term of this Lease.. All sums shall be
paid at the address of Landlord, as above designated, or at
such other place in Iowa, or elsewhere, as the Landlord may,
from time to time, designate in writing. Delinquent payments
shall draw interest at 9 % per annum from the due date, until
paid.
3. All other terms of the Lease Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused this Third Amendment to Lease
Agreement to be executed as of the day and year first above written.
LANDLORD:
CITY OF DUBUQUE, IOWA
By
Michael C. Van Milligen
City Manager
TENANT:
DUBUQUE COUNTY ELECTIONS
COMMISSION
By l G,
F:\USERS\Econ Dev \Federal Building \Dubuque County Elections120120426 Lease 3rd Amendment.doc
RESOLUTION 12 - /2 -7
WHEREAS, the County currently rents space from the City of Dubuque at the Federal
Building for storage of election equipment; and
WHEREAS, the lease currently expires on June 30, 2012.
NOW, THEREFORE BE IT RESOLVED that the Dubuque County Board of Supervisors
approves and authorizes the Chair to sign the lease with the City of Dubuque for space at the
Federal Building through June 30, 2013 at a cost of $4,500.
Resolution adopted this 7th day of May, 2012.
Daryl Klffn, Chair
Board of Supervisors
ATTEST:
)11 0-44,_c4„..A
Mona Manternach
Deputy Dubuque County Auditor