Wm M. Black Steamboat Restoration Project
~~%duE
~YAe-~
MEMORANDUM
August 31,2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: William M. Black Steamboat Restoration Project
In 1997 the Dubuque County Historical Society (DCHS) partnered with the City of
Dubuque to receive an Iowa DOT TEA-21 grant to restore the William M. Black
steamboat. The City administered the grant by paying 80% expenses related to the
project, tracking the DCHS's 20% cost-match contribution to the project (actual or in-
kind), and requesting 80% expense reimbursements by supplying the necessary
documentation to the Iowa DOT. In the end, the City will be completely reimbursed for
expenditures to-date, except for contract administration services.
During the close out process, it was discovered that DCHS was not given proper credit
for two expenses they paid in 1997.
Budget Director Dawn Lang and Civil Engineer Robert Schiesl recommend City Council
approval to reimburse the Dubuque County Historical Society $11,930.82 to close the
William M. Black Steamboat Restoration Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
/)1 1(/. /1;1/
I h /([] 7 / lvlt___-
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Dawn Lang, Budget Director
Robert Schiesl, Civil Engineer
Gus Psihoyos, City Engineer
~. -..-'"
o
. .
"'.1.
l~.1
. .,.. "
~~%duE
~YAe-~
MEMORANDUM
August 30, 2005
TO:
Michael C. Van Milligen, City Manager
FROM:
Dawn Lang, Budget Director
Robert Schiesl, Civil Engineer
SUBJECT: William M. Black Steamboat Restoration Project
INRTODUCTION
The purpose of this memo is to provide information regarding the grant close out of the
William M. Black Steamboat Restoration Project.
BACKGROUND
In 1997, the Dubuque County Historical Society (DCHS) partnered with the City of
Dubuque to receive an Iowa DOT TEA-21 grant to restore the William M. Black steamboat.
The City administered the grant by paying 80% expenses relating to the project, tracking
the DCHS's 20% cost-match contribution for the project (actual or in-kind), and requesting
80% expense reimbursements by supplying the necessary documentation to Iowa DOT.
In the end, the City will be completely reimbursed for expenditures to-date, except for
contract administration services.
DISCUSSION
During the close out process, Jerry Enzler, Executive Director, DCHS, informed the City
that the first two expenses on the project in 1997 were paid 20% by DCHS. The City's
project tracking records indicated zero (0%) contribution by the DCHS. Documentation
was received to verify that the DCHS in fact contributed 20% of the first two expenses
reimbursed by the grant, therefore a reimbursement to the DCHS is required to close the
project.
REQUESTED ACTION
The requested action is for you to approve the City of Dubuque reimbursing $11,930.82 to
DCHS to close the William M. Black Steamboat Restoration Project. This will result in a
successful $412,400 project: 80% ($329,920) funded by an Iowa DOT TEA-21 grant and
20% ($82,480) funded by DCHS. A grant summary is attached. Thank you.
DLL
Attachment
cc: Barry Lindahl, Corporate Council
Cindy Steinhauser, Assistant City Manager
Jerry Enzler, Executive Director, DCHS
. ~
~
CD
III
'"
.c
0..
.
-
u
CD
'[
0..
c
:8 ~
t! f1
S -
U) ,
~€
c2
o>~
e E
0> 0
0..0
eft '#- cf!. #-
o 0 0 0
000 0
~ ~
?f!. eft
o 0
o 0
'"
C 0 CD to f'o-.. 0 0
Q)Q)Oo)(oLOOO
E-6a:i a:i 006.0
~9 g ~ ~ ;g ~ en
o..oN"":ai":":~
~..... ("") C'\I I"-... t---. 0:) :;.
G YOYOYOYOYO~
a;
"Oogrn~rngg
0>1-6a:iaia:i6.o
~ug~~;g~Pci
:O~o..q:air--:r-:~
<(C"l::tM,.....,.....O;:)~
8 YO YO YO YO YO
'"
~
"E
o
0>
C
'"
.s=
o
o 0
I() 0
~ a:i
"- ~
aiN"
~E.(
c
~~roco'~I().~gg
<l: 0 ..,. "- ~ g ~
t)ONc.o~Vc.o
~o~aia>r-:~
c~~~t;~;;;
o
o
....
o
U
~
C
o
o
u
~
c
o
o
U
0>
e
0..
c::
,9
~
o
0.
o
o
~
:;;2
c:: C>
.~ ~ g >.
C/) 0 ~ c:
U & '0; ~
1ii '" 0.. E
~ ~ ~ 8
~ ~ 5 olj
0>c:l0a;
roG3~-a
C1 Ui c: U;
~ ~ ~ ~
U
0>
'0'
c:
c::
o
'0;
c::
0>
X
UJ
c U
'0; 0>
::2: 'e-
~ ~
f!? 10 c:
'0; :s: '5
0."00
0> c:: a:
a: '" .:.::
"5 5 ~
J: t5 0
Cii 0 (l) ~
~ .~ e ~
E X 0.. 'E
Q)UJ~:J
a:~u::J:
'" c
o 0>
u; ~
o 0>
~ E
<l: UJ
U
0>
'e-
0..
c::
.9
10
"5
'"
0.
'"
U
c::
UJ
0>
U
~
'"
(J)
"0
c::
'"
C
0>
E
0>
10
.n
<l:
~ ro
0> U
-! 'C
"0 U
o 0>
J: LU
= - ~
Q) Q) Q) Q)
t/) U) en en
co co CtJ co
.r;. .r;. .r;. ..c
0.. 0.. 0.. 0..
~
>R.
o
o
o
~
~~ig~~~
~gt-6~~
a ~ ~ ~
(9
~~ ~ ~ ~~~.
~- ~ gf ..,. c:!i
u: M (j) V
'"
N
co?
co
..,.
I()
;;;
YO
I-
UJ
Cl
0000
::> Sj ~ ~
c:l ai N"
I- N N
Z M~;
~YO YO
Cl
"0
0>
"E
~
<l:
'"
U
~
C
o
o
a;
(5
I-
~
::2 0
E,g
cfl. 5
OIL
~-
~~
.~ .~
~oQ.
12.~;;;
C .g ~
~ 0
,n c;;
...., I
N >-
c <i: c
:g ~ 5
"'1-0
u.. 0 0>
U 0 &
Q) '" '"
e 3: -g
0.. .Q 0
o
III
C
CD
E
CD
~
'"
.n
"s oS
CD '"
a:o
cO
"'I-
....
C)
I-
o
o
'"
:it
.E
'tl -
c 5
52 0
1: ~
c
:8
.E CD
'C 1;
C 0
o S
U 'tl
~ .!
52 ..!!!
1: E
'tl 0
.! ~
'i: ~
CD 0
> 3:
011
'tl ~
~ g
0.
~
<0 I() "- 0 N
~~~6~
~ ~ ;g ~ ~
g~:::~~
(;A. (;A. (;A. El;)-w
a;
>
o
E
Q)
a:
'"
o
c;;
Q)
.n
'"
<l:
~
"0;
0.
& ~ ~ ~ ~
"S~~~~
J: 0.. 0.. 0.. 0..
r.;;;: ~ .q- ~ ~
-i 00 N 00 0
I() I() 0 0 co
0>C'\I0>__.q-
cs5aiN".,fcs5
~ N
EI:t W (;A. W W
c::
.9
10
~ 0 0
(/) .~ .C
.~ &: ~ ~
10 0 ..::.:: ~ ..::c:
~ 0 U U U
5l0~~~
~~"O"O(/)
0...g66~
c: 0 0 c:
~~JlJl8
-l
<l:
Z
u::
o
o
ci
N
0>
a;
N
C')
...
~ ~
00 0
~ 0
ai 6 0
00 N 0
0> '" 6
..: ai YO
~ N
C') M
... YO
'--
Iii Iii Iii Iii
!;i: < < ::>
0 0 0 0
6 6 6 UJ
U
l- I- I- Z
UJ l- I- :3
z z
a: w w c(
::> :::!! :::!! ll:l
I- w w
C m m C)
z ~ ~ Z
::J ::J C
UJ m m
0.. :::!! :::!! Z
>< iii iii ~
UJ
~ ~ ~ ff)
I- m l-
t:; 0 :I: ::J
9 u 0
0
Iii
<
o
6
l-
I-
Z
w
:::!!
w
m
a:
::J
m
:::!!
iii
~
...J
<l:
I-
o
I-
N
....
ci
o
"-
a;
"-
g co
o ai
o ..,.
o co
cOcs5
....
<D
ai
..,.
co
..;
....
C')
"-
ai
..,.
II)
..;
0>
-
.c c
III :l
'" 0
U ~
...
YO YO
...
...
c
z
52
~
...J
<l:
I-
o
I-
~ N
o 0
z z
w
!;i:
o
6
l-
I-
Z
UJ
:e
w
ff)
a:
::J
ll:l
:e
jjj
a:
~
o
l-
ff)
J:
U
C
:I:
~
U
...J
~
o
I-
~
GI
'u
o III
ff)C
;;; CD
u E
"t: i;'
So..
ill_
s: ;
~E
c CD
5 ~
U.E
CD E
&"0
",a:
.c
'"
o
--------
. ~
. W1l1iam M. Black Steamboat Restoration Project - Phase IV
Iowa DOT No. STP-ES-2100 (8)--81-31
Phase IV - Electric
Contractor II Bid II Estimate
Phase IV - Electrical Westphal Electric $14,695 $24,900
Contract Award Total $14,695.00
Change Order No.1
Change Order NO.2
Change Order Total I $0.00
Adjusted Contract Total I $14,695.00
Contractor Payments II Pay Amount
Payment #1 $13,960.25
Payment #2 $734.75
Payment #3
Payment #4
Balance Due
Total Payments To-Date $14,695.00 $0.00
Proiect Close-Out Summary:
Completed Copy Sent to
Iowa DOT
Project Letting Date June 3, 2003
Specified Start Date June 9, 2003
Specified Completion Date May 23, 2003
Working Days - Calculated 185
Certificate of Completion Durrant YES NA
Contractor Lien Waivers Westphal YES NA
Contractor Sales Tax Form Westphal YES NA
City Council Accept Contract - Date BobS. NA - INFORMAL NA
Contractor Sales Tax Form, Verified & Signed - Date Bob & Ginny December 5, 2003 NA
Final Payment to Contractor - Date BobS. December 10, 2003 NA
Iowa DOT form 102116 - Certification of DBE Accomplishment Westphal YES
Iowa DOT Form 830236 - Interest Payment Info BobS. YES
Iowa Dot Form 830430 - Contractor Evaluation Report BobS. YES
Iowa Dot Form 830435 - Statement of Completion Bob & Mark YES
Iowa Dot Form 830436 - Final Payment BobS. YES
Iowa Dot Form 650170 - EEO Site Inspection Form Mark H. YES
Iowa Dot Form E005 - Lump Sum Quantity Form BobS. YES
Iowa Dot Project Information Sheet BobS. YES
Iowa Dot Project File Review Sheet BobS. YES
Weekly Reports of Working Days Mark H. YES NA
Preconstruction Meeting Notes Mark H. YES NA
Copy of Contract Bob S. YES
Copy of Contractor Payments Bob S. YES
Materials Certification Letter to Iowa DOT, Roger Boulet BobS. YES
Funding Reimbursement Request - Iowa DOT Final Payment BobS. YES
Final Acceptance Date December 5, 2003 50th Day January 24, 2004
"Day Zero" Date December 5, 2003 31st Day January 5, 2004