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Arts & Cultural Affairs Adv Comm City of Dubuque Arts & Cu[tura[ Affairs Advisory Commission August 29,2005 The Honorable Mayor and City Council City of Dubuque 50 W. 13th Street Dubuque, IA 52001 ("-) Re: Arts and Culture Funding Program for Operating Support FY 2006 Funding Requests and Commission Recommendations I , i , ! Dear Mayor and City Council Members: \L' Introduction The Arts and Cultural Affairs Advisory Commission has reviewed twelve funding requests from Dubuque arts and culture organizations requesting $223,299 in funds from the FY '2006 Arts and Culture Funding Program for Operating Support. This memo transmits the Commission's funding recommendations and requests that the Council approve the recommendations and associated funding agreements. Background In August 2004 the Arts and Culture Task Force recommended to City Council that a $250,000 annual Arts and Cultural Operating Grant Program be established. The Council deferred a decision on that recommendation to the FY 2006 budget process. In March 2005, the City Council approved a $200,000 budget decision package providing resources for the Arts and Cultural Affairs Advisory Commission to make recommendations to City Council for the best investment in the community for arts and culture. In May, the City Council approved the Commission's recommendation to establish an Arts and Culture Funding Program for Operating Support. The Commission recommended that operating support be provided to high quality established 501 (c) (3) arts and culture organizations located in the city of Dubuque that primarily serve Dubuque residents with year-round arts and culture events, programs and services, and can demonstrate a record of programmatic and administrative stability. Arts and culture advocates have worked for many years to educate the community about why our arts and culture organizations need City funding and why this financial investment would be good for Dubuque. The Commission believes it is important to sustain and insure long-term viability for existing arts and culture organizations and to create a welcoming environment for new organizations. The Arts and Cultural Affairs Advisory Commission solicited requests for the program in June, 2005. Media releases were issued, applications were available on the City of Dubuque's website, all known arts and cultural organizations were notified of the grant opportunity, and two grant workshops were conducted. Discussion The Commission received funding requests from twelve different organizations. Based on the maximum funding levels established for the program (6% of organization's previous year's operating expenses or $50,000, which is less) the funding requests totaled $223,299. Total funding available is $200,000. The consensus of the Commission was that they preferred to provide funding to all eligible organizations at a reduced funding level rather than eliminate anyone organization from the funding pool. The Commission raised specific questions on the funding requests from Four Mounds Foundation and Dubuque Main Street/Cultural Corridor. There was discussion whether Four Mounds Foundation was primarily an educational/social service organization or a cultural organization. After reviewing the Articles of Incorporation and Four Mounds narrative statement addressing how their organization meets the cultural arts goals specified in the City's Comprehensive Plan, the Commission voted to approve funding for Four Mounds Foundation. There was discussion on whether the Dubuque Main Street/Cultural Corridor request was more appropriate to refer to the Special Projects Grant Program. Dubuque Main Street requested $2,000 to hire an intern for data collection for the new Cultural Corridor. The Commission decided to recommend funding because of the important role Dubuque Main Street has in managing the new Downtown Cultural Corridor, because of the relatively small amount of funds requested and the major impact that this small investment can have on the arts and cultural environment throughout the community. The Commission is recommending funding for all twelve organizations requesting operating support funding. Since the amount of funding requested exceeded the budgeted amount, the commission recommended that the organizations be funded at 90.1 % of the requested amount with the following two exceptions: 1) The commission recommended that the Dubuque County Historical Society receive the capped amount of $50,000 which is significantly less than 6% of their operating expenditures, and 2) The Commission recommended funding for Dubuque Main Street/Downtown Cultural Corridor at $2,000. Following is a listing of organizations and the recommended funding levels: Dubuque Museum of Art Dubuque Symphony Orchestra Dubuque Arboretum Fly-By-Night Productions Northeast Iowa School of Music Dubuque County Historical Society Dubuque Arts Council Bell Tower Productions Dubuque County Fine Arts Society Grand Opera House Dubuque Cultural Corridor/Main Street Four Mounds Foundation Total $25,486 $33,478 $ 5,857 $ 725 $11,755 $50,000 $ 3,851 $ 9,657 $ 3,598 $28,791 $ 2,000 $24,796 $199,994 Action The Council is requested to approve the twelve FY 2006 Arts and Culture Operating Support funding requests and authorize the City Manager to sign the funding agreements. The Commission is very appreciative of the City Council's support of arts and cultural organizations and is looking forward to working together to support the artistic and cultural development of the City. Sincerely, //1 f.'li i'/( L..' '" - ~ ; V /~/"yr - (_) Mark D. Wahlert Chairperson Arts and Cultural Affairs Advisory Commission Encl. AGREEMENT BETWEEN THE CITY OF DUBUQUE AND THE DUBUQUE MUSEUM OF ART FOR FY 2006 ARTS AND CULTURE GRANT PROGRAM OPERATING SUPPORT This Agreement, dated for reference purposes the _ day of ,2005, is made and entered into by and between the City of Dubuque, Iowa (City) and the Dubuque Symphony Orchestra (Organization). Whereas, the City Council has deemed it to be in the best interests of the City of Dubuque to provide operating support funding to arts and culture organizations in the City of Dubuque; and Whereas, Organization is a high-quality, established 501 (c)(3) arts and culture organization located in the City of Dubuque and primarily serves Dubuque residents with year-round arts and culture programs and services and has demonstrated a record of programmatic and administrative stability. Now therefore, the parties hereto agree as follows: 1. Term The term of this Agreement shall be from September _, 2005, through June 30, 2006. 2. Fundinq City shall pay Organization $25,486 for fiscal year 2006. Such sum shall be paid by City to Organization after the execution of this Agreement by both parties and upon receipt by City of a requisition for such sum from Organization. 3. Audit and Evaluation Inasmuch as the funds to be provided Organization by City are public funds, Organization agrees that it will maintain books of account in accordance with generally accepted accounting standards together with necessary documentation to support all expenditures. Organization agrees to complete and return a Final Report Form in a form acceptable to City. Organization agrees to retain all financial records, reporting documents, and all other records pertinent to the City of Dubuque Arts and Culture Operating Support Program for a period of three calendar years after the end of the term of this Agreement. Organization agrees to submit annual financial statements to City. 1 Organization agrees to acknowledge City's financial support in all of its signage, program materials, publicity and advertising activities. Organization agrees that its funding request application and applicant assurances are by reference part of this Agreement. 4. Discrimination In carrying out its program, Organization shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, or disability. Organization shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to their race, creed, color, sex, age, national origin, religion, or disability. Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer; rates of payor other forms of compensation; and selection for training, including apprenticeship. Organization agrees and will undertake whatever affirmative measures are necessary so that no person shall on the grounds of race, color, religion, national origin, sex, age, degree of handicap or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Organization under the terms of this Agreement. 5. Interest of Members, Officers. or Employees of the City of Dubuque, Members of the Dubuque City Councilor Other Public Officials No member, officer or employee of City, or its designees or agents, no member of the Dubuque City Council and no other public official of the City who exercises any function or responsibilities with respect to the program during such person's tenure, shall have any interest, direct or indirect, in this Agreement orthe proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. 6. Assiqnability Organization shall not assign or transfer any interest in this Agreement without the prior written approval of City. CITY OF DUBUQUE, IOWA DUBUQUE MUSEUM OF ART By: Michael C. Van Milligen City Manager By: 2 AGREEMENT BETWEEN THE CITY OF DUBUQUE AND THE DUBUQUE SYMPHONY ORCHESTRA FOR FY 2006 ARTS AND CULTURE GRANT PROGRAM OPERATING SUPPORT This Agreement, dated for reference purposes the _ day of ,2005, is made and entered into by and between the City of Dubuque, Iowa (City) and the Dubuque Symphony Orchestra (Organization). Whereas, the City Council has deemed it to be in the best interests of the City of Dubuque to provide operating support funding to arts and culture organizations in the City of Dubuque; and Whereas, Organization is a high-quality, established 501 (c)(3) arts and culture organization located in the City of Dubuque and primarily serves Dubuque residents with year-round arts and culture programs and services and has demonstrated a record of programmatic and administrative stability. Now therefore, the parties hereto agree as follows: 1. Term The term of this Agreement shall be from September _, 2005, through June 30, 2006. 2. Fundinq City shall pay Organization $33,478 for fiscal year 2006. Such sum shall be paid by City to Organization after the execution of this Agreement by both parties and upon receipt by City of a requisition for such sum from Organization. 3. Audit and Evaluation Inasmuch as the funds to be provided Organization by City are public funds, Organization agrees that it will maintain books of account in accordance with generally accepted accounting standards together with necessary documentation to support all expenditures. Organization agrees to complete and return a Final Report Form in a form acceptable to City. Organization agrees to retain all financial records, reporting documents, and all other records pertinent to the City of Dubuque Arts and Culture Operating Support Program for a period of three calendar years after the end of the term of this Agreement. Organization agrees to submit annual financial statements to City. 1 Organization agrees to acknowledge City's financial support in all of its signage, program materials, publicity and advertising activities. Organization agrees that its funding request application and applicant assurances are by reference part of this Agreement. 4. Discrimination In carrying out its program, Organization shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, or disability. Organization shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to their race, creed, color, sex, age, national origin, religion, or disability. Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer; rates of payor other forms of compensation; and selection for training, including apprenticeship. Organization agrees and will undertake whatever affirmative measures are necessary so that no person shall on the grounds of race, color, religion, national origin, sex, age, degree of handicap or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Organization under the terms of this Agreement. 5. Interest of Members, Officers, or Employees of the City of Dubuque, Members of the Dubuque City Councilor Other Public Officials No member, officer or employee of City, or its designees or agents, no member of the Dubuque City Council and no other public official of the City who exercises any function or responsibilities with respect to the program during such person's tenure, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. 6. Assiqnability Organization shall not assign or transfer any interest in this Agreement without the prior written approval of City. CITY OF DUBUQUE, IOWA DUBUQUE SYMPHONY ORCHESTRA By: Michael C. Van Milligen City Manager By: 2 AGREEMENT BETWEEN THE CITY OF DUBUQUE AND DUBUQUE ARBORETUM AND BOTANICAL GARDENS FOR FY 2006 ARTS AND CULTURE GRANT PROGRAM OPERATING SUPPORT This Agreement, dated for reference purposes the _ day of , 2005, is made and entered into by and between the City of Dubuque, Iowa (City) and the Dubuque Symphony Orchestra (Organization). Whereas, the City Council has deemed it to be in the best interests of the City of Dubuque to provide operating support funding to arts and culture organizations in the City of Dubuque; and Whereas, Organization is a high-quality, established 501 (c)(3) arts and culture organization located in the City of Dubuque and primarily serves Dubuque residents with year-round arts and culture programs and services and has demonstrated a record of programmatic and administrative stability. Now therefore, the parties hereto agree as follows: 1. Term The term of this Agreement shall be from September _, 2005, through June 30, 2006. 2. Fundinq City shall pay Organization $5,857 for fiscal year 2006. Such sum shall be paid by City to Organization after the execution of this Agreement by both parties and upon receipt by City of a requisition for such sum from Organization. 3. Audit and Evaluation Inasmuch as the funds to be provided Organization by City are public funds, Organization agrees that it will maintain books of account in accordance with generally accepted accounting standards together with necessary documentation to support all expenditures. Organization agrees to complete and return a Final Report Form in a form acceptable to City. Organization agrees to retain all financial records, reporting documents, and all other records pertinent to the City of Dubuque Arts and Culture Operating Support Program for a period of three calendar years after the end of the term of this Agreement. Organization agrees to submit annual financial statements to City. 1 Organization agrees to acknowledge City's financial support in all of its signage, program materials, publicity and advertising activities. Organization agrees that its funding request application and applicant assurances are by reference part of this Agreement. 4. Discrimination In carrying out its program, Organization shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, or disability. Organization shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to their race, creed, color, sex, age, national origin, religion, or disability. Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer; rates of payor other forms of compensation; and selection for training, including apprenticeship. Organization agrees and will undertake whatever affirmative measures are necessary so that no person shall on the grounds of race, color, religion, national origin, sex, age, degree of handicap or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Organization under the terms of this Agreement. 5. Interest of Members, Officers. or Emplovees of the City of Dubuque. Members of the Dubuque City Councilor Other Public Officials No member, officer or employee of City, or its designees or agents, no member of the Dubuque City Council and no other public official of the City who exercises any function or responsibilities with respect to the program during such person's tenure, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. 6. Assiqnabilitv Organization shall not assign or transfer any interest in this Agreement without the prior written approval of City. CITY OF DUBUQUE, IOWA DUBUQUE ARBORETUM By: Michael C. Van Milligen City Manager By: 2 AGREEMENT BETWEEN THE CITY OF DUBUQUE AND FLY-BY-NIGHT PRODUCTIONS FOR FY 2006 ARTS AND CULTURE GRANT PROGRAM OPERATING SUPPORT This Agreement, dated for reference purposes the _ day of ,2005, is made and entered into by and between the City of Dubuque, Iowa (City) and the Dubuque Symphony Orchestra (Organization). Whereas, the City Council has deemed it to be in the best interests of the City of Dubuque to provide operating support funding to arts and culture organizations in the City of Dubuque; and Whereas, Organization is a high-quality, established 501 (c)(3) arts and culture organization located in the City of Dubuque and primarily serves Dubuque residents with year-round arts and culture programs and services and has demonstrated a record of programmatic and administrative stability. Now therefore, the parties hereto agree as follows: 1. Term The term of this Agreement shall be from September _, 2005, through June 30, 2006. 2. Fundinq City shall pay Organization $725 for fiscal year 2006. Such sum shall be paid by City to Organization after the execution of this Agreement by both parties and upon receipt by City of a requisition for such sum from Organization. 3. Audit and Evaluation Inasmuch as the funds to be provided Organization by City are public funds, Organization agrees that it will maintain books of account in accordance with generally accepted accounting standards together with necessary documentation to support all expenditures. Organization agrees to complete and return a Final Report Form in a form acceptable to City. Organization agrees to retain all financial records, reporting documents, and all other records pertinent to the City of Dubuque Arts and Culture Operating Support Program for a period of three calendar years after the end of the term ofthis Agreement. Organization agrees to submit annual financial statements to City. 1 Organization agrees to acknowledge City's financial support in all of its signage, program materials, publicity and advertising activities. Organization agrees that its funding request application and applicant assurances are by reference part of this Agreement. 4. Discrimination In carrying out its program, Organization shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, or disability. Organization shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to their race, creed, color, sex, age, national origin, religion, or disability. Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer; rates of payor other forms of compensation; and selection for training, including apprenticeship. Organization agrees and will undertake whatever affirmative measures are necessary so that no person shall on the grounds of race, color, religion, national origin, sex, age, degree of handicap or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Organization under the terms of this Agreement. 5. Interest of Members. Officers. or Emplovees of the City of Dubuque. Members of the Dubuque City Councilor Other Public Officials No member, officer or employee of City, or its designees or agents, no member of the Dubuque City Council and no other public official of the City who exercises any function or responsibilities with respect to the program during such person's tenure, shall have any interest, direct or indirect, in this Agreement orthe proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. 6. Assiqnabilitv Organization shall not assign or transfer any interest in this Agreement without the prior written approval of City. CITY OF DUBUQUE, IOWA FLY-BY-NIGHT PRODUCTIONS By: Michael C. Van Milligen City Manager By: 2 AGREEMENT BETWEEN THE CITY OF DUBUQUE AND NORTHEAST IOWA SCHOOL OF MUSIC FOR FY 2006 ARTS AND CULTURE GRANT PROGRAM OPERATING SUPPORT This Agreement, dated for reference purposes the _ day of , 2005, is made and entered into by and between the City of Dubuque, Iowa (City) and the Dubuque Symphony Orchestra (Organization). Whereas, the City Council has deemed it to be in the best interests of the City of Dubuque to provide operating support funding to arts and culture organizations in the City of Dubuque; and Whereas, Organization is a high-quality, established 501 (c)(3) arts and culture organization located in the City of Dubuque and primarily serves Dubuque residents with year-round arts and culture programs and services and has demonstrated a record of programmatic and administrative stability. Now therefore, the parties hereto agree as follows: 1. Term The term of this Agreement shall be from September _, 2005, through June 30, 2006. 2. Fundinq City shall pay Organization $11,755 forfiscal year 2006. Such sum shall be paid by City to Organization after the execution of this Agreement by both parties and upon receipt by City of a requisition for such sum from Organization. 3. Audit and Evaluation Inasmuch as the funds to be provided Organization by City are public funds, Organization agrees that it will maintain books of account in accordance with generally accepted accounting standards together with necessary documentation to support all expenditures. Organization agrees to complete and return a Final Report Form in a form acceptable to City. Organization agrees to retain all financial records, reporting documents, and all other records pertinent to the City of Dubuque Arts and Culture Operating Support Program for a period ofthree calendar years after the end of the term of this Agreement. Organization agrees to submit annual financial statements to City. 1 Organization agrees to acknowledge City's financial support in all of its signage, program materials, publicity and advertising activities. Organization agrees that its funding request application and applicant assurances are by reference part of this Agreement. 4. Discrimination In carrying out its program, Organization shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, or disability. Organization shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to their race, creed, color, sex, age, national origin, religion, or disability. Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer; rates of payor other forms of compensation; and selection for training, including apprenticeship. Organization agrees and will undertake whatever affirmative measures are necessary so that no person shall on the grounds of race, color, religion, national origin, sex, age, degree of handicap or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Organization under the terms of this Agreement. 5. Interest of Members, Officers, or Employees of the City of Dubuque, Members of the Dubuque City Councilor Other Public Officials No member, officer or employee of City, or its designees or agents, no member of the Dubuque City Council and no other public official of the City who exercises any function or responsibilities with respect to the program during such person's tenure, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. 6. Assiqnability Organization shall not assign or transfer any interest in this Agreement without the prior written approval of City. CITY OF DUBUQUE, IOWA NORTHEAST IOWA SCHOOL OF MUSIC By: Michael C. Van Milligen City Manager By: 2 AGREEMENT BETWEEN THE CITY OF DUBUQUE AND DUBUQUE COUNTY HISTORICAL SOCIETY FOR FY 2006 ARTS AND CULTURE GRANT PROGRAM OPERATING SUPPORT This Agreement, dated for reference purposes the _ day of , 2005, is made and entered into by and between the City of Dubuque, Iowa (City) and the Dubuque Symphony Orchestra (Organization). Whereas, the City Council has deemed it to be in the best interests of the City of Dubuque to provide operating support funding to arts and culture organizations in the City of Dubuque; and Whereas, Organization is a high-quality, established 501 (c)(3) arts and culture organization located in the City of Dubuque and primarily serves Dubuque residents with year-round arts and culture programs and services and has demonstrated a record of programmatic and administrative stability. Now therefore, the parties hereto agree as follows: 1. Term The term of this Agreement shall be from September _, 2005, through June 30, 2006. 2. Fundinq City shall pay Organization $50,000 for fiscal year 2006. Such sum shall be paid by City to Organization after the execution of this Agreement by both parties and upon receipt by City of a requisition for such sum from Organization. 3. Audit and Evaluation Inasmuch as the funds to be provided Organization by City are public funds, Organization agrees that it will maintain books of account in accordance with generally accepted accounting standards together with necessary documentation to support all expenditures. Organization agrees to complete and return a Final Report Form in a form acceptable to City. Organization agrees to retain all financial records, reporting documents, and all other records pertinent to the City of Dubuque Arts and Culture Operating Support Program for a period of three calendar years after the end of the term of this Agreement. Organization agrees to submit annual financial statements to City. 1 Organization agrees to acknowledge City's financial support in all of its signage, program materials, publicity and advertising activities. Organization agrees that its funding request application and applicant assurances are by reference part of this Agreement. 4. Discrimination In carrying out its program, Organization shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, or disability. Organization shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to their race, creed, color, sex, age, national origin, religion, or disability. Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer; rates of payor other forms of compensation; and selection for training, including apprenticeship. Organization agrees and will undertake whatever affirmative measures are necessary so that no person shall on the grounds of race, color, religion, national origin, sex, age, degree of handicap or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Organization under the terms of this Agreement. 5. Interest of Members. Officers. or Employees of the City of Dubuque. Members of the Dubuque City Councilor Other Public Officials No member, officer or employee of City, or its designees or agents, no member of the Dubuque City Council and no other public official of the City who exercises any function or responsibilities with respect to the program during such person's tenure, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. 6. Assiqnability Organization shall not assign or transfer any interest in this Agreement without the prior written approval of City. CITY OF DUBUQUE, IOWA DUBUQUE COUNTY HISTORICAL SOCIETY By: Michael C. Van Milligen City Manager By: 2 AGREEMENT BETWEEN THE CITY OF DUBUQUE AND DUBUQUE ARTS COUNCIL FOR FY 2006 ARTS AND CULTURE GRANT PROGRAM OPERATING SUPPORT This Agreement, dated for reference purposes the _ day of , 2005, is made and entered into by and between the City of Dubuque, Iowa (City) and the Dubuque Symphony Orchestra (Organization). Whereas, the City Council has deemed it to be in the best interests of the City of Dubuque to provide operating support funding to arts and culture organizations in the City of Dubuque; and Whereas, Organization is a high-quality, established 501 (c)(3) arts and culture organization located in the City of Dubuque and primarily serves Dubuque residents with year-round arts and culture programs and services and has demonstrated a record of programmatic and administrative stability. Now therefore, the parties hereto agree as follows: 1 . Term The term of this Agreement shall be from September _, 2005, through June 30, 2006. 2. Fundinq City shall pay Organization $3,851 for fiscal year 2006. Such sum shall be paid by City to Organization after the execution of this Agreement by both parties and upon receipt by City of a requisition for such sum from Organization. 3. Audit and Evaluation Inasmuch as the funds to be provided Organization by City are public funds, Organization agrees that it will maintain books of account in accordance with generally accepted accounting standards together with necessary documentation to support all expenditures. Organization agrees to complete and return a Final Report Form in a form acceptable to City. Organization agrees to retain all financial records, reporting documents, and all other records pertinent to the City of Dubuque Arts and Culture Operating Support Program for a period of three calendar years after the end of the term of this Agreement. Organization agrees to submit annual financial statements to City. 1 Organization agrees to acknowledge City's financial support in all of its signage, program materials, publicity and advertising activities. Organization agrees that its funding request application and applicant assurances are by reference part of this Agreement. 4. Discrimination In carrying out its program, Organization shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, or disability. Organization shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to their race, creed, color, sex, age, national origin, religion, or disability. Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer; rates of payor other forms of compensation; and selection for training, including apprenticeship. Organization agrees and will undertake whatever affirmative measures are necessary so that no person shall on the grounds of race, color, religion, national origin, sex, age, degree of handicap or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Organization under the terms of this Agreement. 5. Interest of Members, Officers. or Employees of the City of Dubuque. Members of the Dubuque City Council or Other Public Officials No member, officer or employee of City, or its designees or agents, no member of the Dubuque City Council and no other public official of the City who exercises any function or responsibilities with respect to the program during such person's tenure, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. 6. AssiQnability Organization shall not assign or transfer any interest in this Agreement without the prior written approval of City. CITY OF DUBUQUE, IOWA DUBUQUE ARTS COUNCIL By: Michael C. Van Milligen City Manager By: 2 AGREEMENT BETWEEN THE CITY OF DUBUQUE AND BELL TOWER PRODUCTIONS FOR FY 2006 ARTS AND CULTURE GRANT PROGRAM OPERATING SUPPORT This Agreement, dated for reference purposes the _ day of ,2005, is made and entered into by and between the City of Dubuque, Iowa (City) and the Dubuque Symphony Orchestra (Organization). Whereas, the City Council has deemed it to be in the best interests of the City of Dubuque to provide operating support funding to arts and culture organizations in the City of Dubuque; and Whereas, Organization is a high-quality, established 501 (c)(3) arts and culture organization located in the City of Dubuque and primarily serves Dubuque residents with year-round arts and culture programs and services and has demonstrated a record of programmatic and administrative stability. Now therefore, the parties hereto agree as follows: 1. Term The term of this Agreement shall be from September _, 2005, through June 30, 2006. 2. Fundina City shall pay Organization $9,657 for fiscal year 2006. Such sum shall be paid by City to Organization after the execution of this Agreement by both parties and upon receipt by City of a requisition for such sum from Organization. 3. Audit and Evaluation Inasmuch as the funds to be provided Organization by City are public funds, Organization agrees that it will maintain books of account in accordance with generally accepted accounting standards together with necessary documentation to support all expenditures. Organization agrees to complete and return a Final Report Form in a form acceptable to City. Organization agrees to retain all financial records, reporting documents, and all other records pertinent to the City of Dubuque Arts and Culture Operating Support Program for a period of three calendar years after the end of the term of this Agreement. Organization agrees to submit annual financial statements to City. 1 Organization agrees to acknowledge City's financial support in all of its signage, program materials, publicity and advertising activities. Organization agrees that its funding request application and applicant assurances are by reference part of this Agreement. 4. Discrimination In carrying out its program, Organization shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, or disability. Organization shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to their race, creed, color, sex, age, national origin, religion, or disability. Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer; rates of payor other forms of compensation; and selection for training, including apprenticeship. Organization agrees and will undertake whatever affirmative measures are necessary so that no person shall on the grounds of race, color, religion, national origin, sex, age, degree of handicap or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Organization under the terms of this Agreement. 5. Interest of Members, Officers, or Employees of the City of Dubuque, Members of the Dubuque City Councilor Other Public Officials No member, officer or employee of City, or its designees or agents, no member of the Dubuque City Council and no other public official of the City who exercises any function or responsibilities with respect to the program during such person's tenure, shall have any interest, direct or indirect, in this Agreement orthe proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. 6. Assiqnability Organization shall not assign or transfer any interest in this Agreement without the prior written approval of City. CITY OF DUBUQUE, IOWA BELL TOWER PRODUCTIONS By: Michael C. Van Milligen City Manager By: 2 AGREEMENT BETWEEN THE CITY OF DUBUQUE AND DUBUQUE COUNTY FINE ARTS SOCIETY FOR FY 2006 ARTS AND CULTURE GRANT PROGRAM OPERATING SUPPORT This Agreement, dated for reference purposes the _ day of , 2005, is made and entered into by and between the City of Dubuque, Iowa (City) and the Dubuque Symphony Orchestra (Organization). Whereas, the City Council has deemed it to be in the best interests of the City of Dubuque to provide operating support funding to arts and culture organizations in the City of Dubuque; and Whereas, Organization is a high-quality, established 501 (c)(3) arts and culture organization located in the City of Dubuque and primarily serves Dubuque residents with year-round arts and culture programs and services and has demonstrated a record of programmatic and administrative stability. Now therefore, the parties hereto agree as follows: 1. Term The term of this Agreement shall be from September _, 2005, through June 30, 2006. 2. Fundinq City shall pay Organization $3,598 for fiscal year 2006. Such sum shall be paid by City to Organization after the execution of this Agreement by both parties and upon receipt by City of a requisition for such sum from Organization. 3. Audit and Evaluation Inasmuch as the funds to be provided Organization by City are public funds, Organization agrees that it will maintain books of account in accordance with generally accepted accounting standards together with necessary documentation to support all expenditures. Organization agrees to complete and return a Final Report Form in a form acceptable to City. Organization agrees to retain all financial records, reporting documents, and all other records pertinent to the City of Dubuque Arts and Culture Operating Support Program for a period of three calendar years after the end of the term ofthis Agreement. Organization agrees to submit annual financial statements to City. 1 Organization agrees to acknowledge City's financial support in all of its signage, program materials, publicity and advertising activities. Organization agrees that its funding request application and applicant assurances are by reference part of this Agreement. 4. Discrimination In carrying out its program, Organization shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, or disability. Organization shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to their race, creed, color, sex, age, national origin, religion, or disability. Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer; rates of payor other forms of compensation; and selection for training, including apprenticeship. Organization agrees and will undertake whatever affirmative measures are necessary so that no person shall on the grounds of race, color, religion, national origin, sex, age, degree of handicap or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Organization under the terms of this Agreement. 5. Interest of Members. Officers, or Emplovees of the City of Dubuque. Members of the Dubuque City Councilor Other Public Officials No member, officer or employee of City, or its designees or agents, no member of the Dubuque City Council and no other public official of the City who exercises any function or responsibilities with respect to the program during such person's tenure, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. 6. Assiqnabilitv Organization shall not assign or transfer any interest in this Agreement without the prior written approval of City. CITY OF DUBUQUE, IOWA DUBUQUE COUNTY FINE ARTS SOCIETY By: Michael C. Van Milligen City Manager By: 2 AGREEMENT BETWEEN THE CITY OF DUBUQUE AND GRAND OPERA HOUSE FOR FY 2006 ARTS AND CULTURE GRANT PROGRAM OPERATING SUPPORT This Agreement, dated for reference purposes the _ day of ,2005, is made and entered into by and between the City of Dubuque, Iowa (City) and the Dubuque Symphony Orchestra (Organization). Whereas, the City Council has deemed it to be in the best interests of the City of Dubuque to provide operating support funding to arts and culture organizations in the City of Dubuque; and Whereas, Organization is a high-quality, established 501 (c)(3) arts and culture organization located in the City of Dubuque and primarily serves Dubuque residents with year-round arts and culture programs and services and has demonstrated a record of programmatic and administrative stability. Now therefore, the parties hereto agree as follows: 1 . Term The term of this Agreement shall be from September _, 2005, through June 30, 2006. 2. FundinQ City shall pay Organization $28,791 for fiscal year 2006. Such sum shall be paid by City to Organization after the execution of this Agreement by both parties and upon receipt by City of a requisition for such sum from Organization. 3. Audit and Evaluation Inasmuch as the funds to be provided Organization by City are public funds, Organization agrees that it will maintain books of account in accordance with generally accepted accounting standards together with necessary documentation to support all expenditures. Organization agrees to complete and return a Final Report Form in a form acceptable to City. Organization agrees to retain all financial records, reporting documents, and all other records pertinent to the City of Dubuque Arts and Culture Operating Support Program for a period of three calendar years after the end of the term of this Agreement. Organization agrees to submit annual financial statements to City. 1 Organization agrees to acknowledge City's financial support in all of its signage, program materials, publicity and advertising activities. Organization agrees that its funding request application and applicant assurances are by reference part of this Agreement. 4. Discrimination In carrying out its program, Organization shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, or disability. Organization shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to their race, creed, color, sex, age, national origin, religion, or disability. Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer; rates of payor other forms of compensation; and selection for training, including apprenticeship. Organization agrees and will undertake whatever affirmative measures are necessary so that no person shall on the grounds of race, color, religion, national origin, sex, age, degree of handicap or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Organization under the terms of this Agreement. 5. Interest of Members. Officers, or Employees of the City of Dubuque, Members of the Dubuque City Councilor Other Public Officials No member, officer or employee of City, or its designees or agents, no member of the Dubuque City Council and no other public official of the City who exercises any function or responsibilities with respect to the program during such person's tenure, shall have any interest, direct or indirect, in this Agreement orthe proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. 6. Assionability Organization shall not assign or transfer any interest in this Agreement without the prior written approval of City. CITY OF DUBUQUE, IOWA GRAND OPERA HOUSE By: Michael C. Van Milligen City Manager By: 2 AGREEMENT BETWEEN THE CITY OF DUBUQUE AND DUBUQUE MAIN STREET, LTD. FOR FY 2006 ARTS AND CULTURE GRANT PROGRAM OPERATING SUPPORT This Agreement, dated for reference purposes the _ day of ,2005, is made and entered into by and between the City of Dubuque, Iowa (City) and the Dubuque Symphony Orchestra (Organization). Whereas, the City Council has deemed it to be in the best interests of the City of Dubuque to provide operating support funding to arts and culture organizations in the City of Dubuque; and Whereas, Organization is a high-quality, established 501 (c)(3) arts and culture organization located in the City of Dubuque and primarily serves Dubuque residents with year-round arts and culture programs and services and has demonstrated a record of programmatic and administrative stability. Now therefore, the parties hereto agree as follows: 1. Term The term of this Agreement shall be from September _' 2005, through June 30, 2006. 2. Fundinq City shall pay Organization $2,000 for fiscal year 2006. Such sum shall be paid by City to Organization after the execution of this Agreement by both parties and upon receipt by City of a requisition for such sum from Organization. 3. Audit and Evaluation Inasmuch as the funds to be provided Organization by City are public funds, Organization agrees that it will maintain books of account in accordance with generally accepted accounting standards together with necessary documentation to support all expenditures. Organization agrees to complete and return a Final Report Form in a form acceptable to City. Organization agrees to retain all financial records, reporting documents, and all other records pertinent to the City of Dubuque Arts and Culture Operating Support Program for a period of three calendar years after the end of the term ofthis Agreement. Organization agrees to submit annual financial statements to City. 1 Organization agrees to acknowledge City's financial support in all of its signage, program materials, publicity and advertising activities. Organization agrees that its funding request application and applicant assurances are by reference part of this Agreement. 4. Discrimination In carrying out its program, Organization shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, or disability. Organization shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to their race, creed, color, sex, age, national origin, religion, or disability. Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer; rates of payor other forms of compensation; and selection for training, including apprenticeship. Organization agrees and will undertake whatever affirmative measures are necessary so that no person shall on the grounds of race, color, religion, national origin, sex, age, degree of handicap or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Organization under the terms of this Agreement. 5. Interest of Members. Officers. or Employees of the City of Dubuque. Members of the Dubuque City Councilor Other Public Officials No member, officer or employee of City, or its designees or agents, no member of the Dubuque City Council and no other public official of the City who exercises any function or responsibilities with respect to the program during such person's tenure, shall have any interest, direct or indirect, in this Agreement orthe proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. 6. Assiqnability Organization shall not assign or transfer any interest in this Agreement without the prior written approval of City. CITY OF DUBUQUE, IOWA DUBUQUE MAIN STREET, LTD. By: Michael C. Van Milligen City Manager By: 2 AGREEMENT BETWEEN THE CITY OF DUBUQUE AND FOUR MOUNDS FOUNDATION FOR FY 2006 ARTS AND CULTURE GRANT PROGRAM OPERATING SUPPORT This Agreement, dated for reference purposes the _ day of , 2005, is made and entered into by and between the City of Dubuque, Iowa (City) and the Dubuque Symphony Orchestra (Organization). Whereas, the City Council has deemed it to be in the best interests of the City of Dubuque to provide operating support funding to arts and culture organizations in the City of Dubuque; and Whereas, Organization is a high-quality, established 501 (c)(3) arts and culture organization located in the City of Dubuque and primarily serves Dubuque residents with year-round arts and culture programs and services and has demonstrated a record of programmatic and administrative stability. Now therefore, the parties hereto agree as follows: 1. Term The term of this Agreement shall be from September _, 2005, through June 30, 2006. 2. Fundinq City shall pay Organization $24,796 for fiscal year 2006. Such sum shall be paid by City to Organization after the execution of this Agreement by both parties and upon receipt by City of a requisition for such sum from Organization. 3. Audit and Evaluation Inasmuch as the funds to be provided Organization by City are public funds, Organization agrees that it will maintain books of account in accordance with generally accepted accounting standards together with necessary documentation to support all expenditures. Organization agrees to complete and return a Final Report Form in a form acceptable to City. Organization agrees to retain all financial records, reporting documents, and all other records pertinent to the City of Dubuque Arts and Culture Operating Support Program for a period of three calendar years after the end of the term of this Agreement. Organization agrees to submit annual financial statements to City. 1 Organization agrees to acknowledge City's financial support in all of its signage, program materials, publicity and advertising activities. Organization agrees that its funding request application and applicant assurances are by reference part of this Agreement. 4. Discrimination In carrying out its program, Organization shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, or disability. Organization shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to their race, creed, color, sex, age, national origin, religion, or disability. Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer; rates of payor other forms of compensation; and selection for training, including apprenticeship. Organization agrees and will undertake whatever affirmative measures are necessary so that no person shall on the grounds of race, color, religion, national origin, sex, age, degree of handicap or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Organization under the terms of this Agreement. 5. Interest of Members. Officers. or Employees of the City of Dubuque. Members of the Dubuque City Councilor Other Public Officials No member, officer or employee of City, or its designees or agents, no member of the Dubuque City Council and no other public official of the City who exercises any function or responsibilities with respect to the program during such person's tenure, shall have any interest, direct or indirect, in this Agreement orthe proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. 6. Assiqnability Organization shall not assign or transfer any interest in this Agreement without the prior written approval of City. CITY OF DUBUQUE, IOWA FOUR MOUNDS FOUNDATION By: Michael C. Van Milligen City Manager By: 2