Shot Tower Archeological Survey Grant Agree Historical Soc
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MEMORANDUM
August 29, 2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: State Grant Agreement for Shot Tower Archeological Survey
Planning Services Manager Laura Carstens recommends City Council approval of an
agreement with the State Historical Society of Iowa for a $15,500 Historic Resources
Development Program (HRDP) Grant for the Shot Tower Archeological Survey.
The archeological survey of the Shot Tower will cost approximately $30,000. The City's
1:1 match will come from the federal grant and local funds already committed to this
project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen "
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Laura Carstens, Planning Services Manager
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MEMORANDUM
August 25, 2005
TO: Michael C. Van Milligen, City Manager
FROM:
Laura Carstens, Planning Services Manager
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SUBJECT: State Grant Agreement for Shot Tower Archeological Survey
Introduction
This memorandum transmits a resolution and an agreement with the State Historical
Society of Iowa for a $15,500 Historic Resources Development Program (HRDP) Grant
for the Shot Tower Archeological Survey, for review and approval by the City Council.
Background
The City has committed $200,000 for rehabilitation and interpretation of the Shot Tower
as part of the America's River project at the Port of Dubuque. This City commitment
has been used to leverage a $295,000 Save America's Treasures grant from the
National Park Service for rehabilitation and interpretation of the historic Shot Tower.
The City's local funding also has leveraged a $100,000 Historic Sites Preservation
grant from the State Historical Society of Iowa for stabilization of the Shot Tower.
Discussion
The federal Save America's Treasures grant requires an archeological investigation in
and around the Shot Tower. The State of Iowa's $15,500 HRDP grant will help finance
the required archeological survey of the Shot Tower. This survey also will provide
valuable structural information about the Shot Tower for the City's National Historic
Landmark nomination.
We have estimated that archeological survey of the Shot Tower will cost approximately
$30,000. The City's 1:1 match will come from the federal grant and local funds already
committed to this project.
Recommendation
I recommend that the City Council adopt the enclosed resolution, approving the HRDP
grant agreement for an archeological survey of the Shot Tower, and authorizing the
Planning Services Manager to sign the agreement on behalf of the City of Dubuque.
Enclosures
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Prepared by: Laura Carstens. City Planner Address: City Hall. 50 W. 13th St. Telephone: 589-4210
RESOLUTION NO. ~-05
RESOLUTION AUTHORIZING A GRANT AGREEMENT FOR THE HISTORIC RESOURCE
DEVELOPMENT PROGRAM FOR THE SHOT TOWER ARCHEOLOGICAL SURVEY
Whereas, the State Historical Society of Iowa has awarded a $15,500 Historic Resource
Development Program (HRDP) grant to the City of Dubuque for an archeological survey of the
historic Shot Tower; and
Whereas, the City of Dubuque has determined that the Shot Tower is an historically and
architecturally significant structure in need of rehabilitation and interpretation; and
Whereas, the National Park Service has awarded the City of Dubuque a Save America's
Treasures grant for rehabilitation and interpretation of the Shot Tower, and as part of the grant
agreement requires that the City conduct an archeological survey of the Shot Tower; and
Whereas, the rehabilitation and interpretation of the Shot Tower is included as a
component of the Vision Iowa grant for the America's River project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the HRDP grant agreement with the State Historical Society to conduct
the Shot Tower archeological survey is hereby approved.
Section 2. That the Planning Services Manager is hereby authorized to sign and submit
the HRDP grant agreement for this project.
Passed, approved and adopted this 6th day of September ,2005.
Attest:
Jeanne F. Schneider
City Clerk
HISTORICAL RFSOURCE DEVELOPMENT PROGRAM
STATE HISTORICAL SOCIETY OF IOWA
REIMBURSEMENT GRANT PROJECT
FUNlJH.J THROUCJ7 I TilE RESOURCE fNHANCEMENT AND PROTECTION PROGRAM ACT
Contract Number:
Agency:
Grant Recipient:
Grant Amount:
Effective Dates:
HRDP #06-022
STATE HISTORICAL SOCIETY OF IOWA
CITY OF DUBUQUE
$ 15,500.00
SEPTEMBER 1, 2005 - JANUARY 15, 2008
IDENTIFICATION OF PARTIES (Article 1.0)
· This contract is entered into by and between the State Historical Society of Iowa (hereafter
referred to as "State" or "SHSI") and the City of Dubuque (hereafter referred to as
"Grantee").
· The SHSI Public Trust administrator or designee is the State official designated to execute any
changes in the terms or conditions speCified in this contract.
· The Planning Services Manager of the City of Dubuque is designated to execute any changes
in the terms or conditions specified in this contract.
· "HRDP" means Historical Resource Development Program as defined in Iowa Administrative
Code [223] Chapter 49.
STATEMENT OF PURPOSE (Article 2.0)
· The purpose of the Historical Resource Development Program is to provide grants to preserve,
conserve, interpret, and enhance the historical resources of the state.
· SHSI has been designated by the Iowa General Assembly to administer REAP/HRDP, and the
grant recipient has been approved for funding.
CONTRACTUAL REOUIREMENTS (Article 3.0)
· REAP/HRDP monies are to be expended according to Iowa Administrative Code [223] Chapter
49.
· The Grantee must:
EMPLOY IOWANS IF POSSIBLE
· Give preference to Iowans and Iowa products and services in carrying out this grant.
A VOID ILLEGAL ACTIVIDES
· Refrain from using REAP/HRDP funds to influence legislation or for any lobbying functior
· Follow all local, state, and federal laws, including, but not limited to, Title VI and VII of
the Civil Rights Act of 1964, as amended, and the Rehabilitation Act of 1973, as
amended, which bar discrimination against any employee, applicant for employment, or
any person participating in a sponsored program, on the basis of race, creed, color,
national origin, religion, sex, age, or physical or mental disability, and require
compensation for employment at no less than minimum wage requirements, and provid
safe and sanitary working conditions.
· Comply with applicable ADA provisions. ADA is a civil rights law that prohibits
discrimination on the basis of physical or mental impairment (the definition of disability;
Your project should comply with ADA, unless (1) the property is a religious entity, a
private club or private residence and not used as a place of public accommodation; (2)
the property is an owner-occupied bed-and-breakfast with five or fewer rooms; or
the repair work is something like re-roofing, masonry re-pointing, painting or
wallpapering, or changes to mechanical and electrical systems that do not affect the
usability of the property. If you can make minor adjustments in your project that would
eliminate barriers in a way that meets the Secretarv of the Interior's Standards and
Guideiines for Archeology and Historic Preservation, you should do so. If your proposed
work is an alteration that affects the "primary function area" of your property, ADA
accessibility standards also apply to the path from accessible parking to and through an
entrance. Building owners are not required to spend more than 20% of the total cost of
altering the primary function area to make the path of travel to that area accessible.
(There are also alternative requiremen~ for those historic properties that cannot be
made accessible without threatening or destroying their significance-contact SHSI if
you believe this is your situation.)
. Check with SHSI before disturbing the ground of your site, including moving in
any large equipment or uprooting plants. Once SHSI has provided permission for
you to proceed, make sure that any excavation work at your project is carefully
observed by you or your contractors. If, during construction, the project work uncovers
an item or items which might be of archaeological, historical, or architectural interest-
or if important new archaeological, historical, or architectural data come to light in the
project area --STOP. You should make reasonable efforts to avoid or minimize harm to
the materials until the significance of the discovery can be determined by a
professionally-qualified archaeologist. Contact the SHSIOffice with any questions and
for instructions. .
PUBLICL Y ACKNOWLEDGE RECEIPT OF THE GRANT
. Include the following statement in any printed lists of contributors, and in any
promotions, publicity, or advertising:
"This project was partially supported through funding from the
Resource Enhancement and Protection (REAP) Act through a
Historical Resource Development Program (HRDP) grant from
the State Historical Society of Iowa."
. Post signs provided by the State in a conspicuous place near the entry of the structure
or near the area where grant funds were used. The sign must remain in place for no
less than 36 months after the contract has been completed.
. Write your state legislators within thirty (30) days of receiving your signed contract to
tell them about the project. Copies of the letters must be sent to Kathy Gourley, State
Historical Society of Iowa, 600 East Locust Street, Des Moines, Iowa 50319-0290.
Twenty (200/0) percent of the funds will not be reimbursed until the project is
complete and all documentation submitted.
FINANCIAL RECORDS
. Retain all financial records, reporting documents, and all other records pertinent to the
HRDP program for a period of three calendar years beyond the end of the grant contract.
. Provide, at no charge, and make accessible to the State and to the State Auditor's office,
all books, documents, account information, facilities, or other property belonging to or in
use by the Grantee concerning the receipt of funds under this program.
COPYRIGHT
. Choose to copyright any books, publications, films, or other material developed because
of grant activities, unless otherwise specified in the award notice or scope of work. The
State reserves the right to borrow or use, without payment of a royalty fee, any.
materials developed because of grant activities.
2
PROFESSIONAL STANDARDS
· Comply with all applicable federal and state laws, regulations, and guidelines, and
technical standards, including nationally accepted documentary collection and museum
standards and the Secretary of the Interior's Standards and Guidelines for Archeology
and Historic Preservation. The Secretary of the Interior's Standards and Guidelines for
Archeology and Historic Preservation were published in the Federal Register on
September 29, 1983, and revised in 1990. We highly recommend that you include a
clause in all construction contracts and/or project specifications which states that "All
work on this project will be done in accordance with the recommended practices as
stated in the 1990 edition of The Secretary of Interior's Standards for Rehabilitating
Historic Buildings (revised 1990). H
EXHIBITS A & B
· Follow Exhibit A (scope of work) and Exhibit B (budget).
DAMAGES
· Hold the State harmless from damages in any action arising from the performance of
work described in this contract.
PHOTOGRAPHS
· Provide photographs of the work. Photographs must be taken at the beginning of the
project, at various stages during work, and at its conclusion to document the nature of
the work on the project. Original photographs should be mounted or printed on 8Y2" x
Ii It paper. PI~ase submit good quality photographs. If digital photographs are
submitted~ please include a diskette or CD containing the images, as well as the printed
copies. Along with the final report and request for reimbursement, the Grantee must
provide at least five (5) coior photographs of the project from its beginning to its end.
FINDING OF NON-COMPLIANCE (Article 4.0)
· The State may, for cause, find that the Grantee is not in compliance with the requirements of
the HRDP program or the terms of this contract pursuant to Iowa Administrative Code [223]
Chapter 49. At the State's discretion, remedies for non-compliance include suspension or
return of HRDP grant funds.
CANCELLATION DUE TO NON-APPROPRIAnON (Article 5.0)
· If funds anticipated for the continued fulfillment of this contract are at any time cancelled or
insufficient either through the failure of the State of Iowa to appropriate funds, or through
discontinuance or material alteration of the program for which funds were provided, the State
shall have the right to cancel this contract without penalty by giving written notice of not less
than thirty (30) days documenting the lack of funding, discontinuance or program alteration.
In the event of termination of this contract due to non-appropriation, discontinuance, or
program alteration, the exclusive, sole, and complete remedy of the Grantee shall be payment
for services rendered prior to the termination.
PAYMENT (Article 6.0)
· All requests for reimbursement must be submitted with documentation proving sufficient
project progress, documentation of expenditure of grant funds, and documentation of cash and
in-kind match, as outlined in the contract budget.
· Provide photographs of work completed for which you desire to be reimbursed.
· Provide a brief explanation of how the work completed meets the standards established in the
museum, historic preservation, or documentary collections category.
· No more than eighty (80%) percent of grant funds will be reimbursed until an approved final
project report and documentation of expended grant funds, cash and in-kind match have been
received.
3
CHANGES IN OWNERSHIP
. If a change of ownership of real property occurs within 24 months, the entire amount of the
grant shall be returned to SHSI.
. If a change of ownership occurs within 25 to 60 months, 50 percent of the grant shall be
returned to SHSI.
. If the Grantee is a government unit or a non-profit organization, the sale of property is exempt
from payback provisions when the sale places the property on tax rolls.
. In the event of death of an individual owner, this provision shall not apply.
FINAL REPORT
. The Grantee must submit a FINAL REPORT describing the project in detail and showing how the
project work meets the standards associated with its grant category (documentary collections,
museums, or historic preservation). The FINAL REPORT must be made on forms supplied
by SHSI and include all information and documentation as outlined on the
REAP /HRDP FINAL REPORT form. The final request for reimbursement must include
"before" and "after" photographs of the finished work. The final twenty percent (20%) of grant
funds will be released when the final report has been approved, and when all costs have been
documented.
TIME OF PERFORMANCE (Article 7.01
. All claims for HRDP funds shall be received by January 15, 2008.
Laura Carstens, Planning Services Manager
City of Dubuque
Gordon O. Hendrickson, Administrator
Public Trust Division, State Historical Society
Date
Date
4
Exhibit B
BUDGET
GRANT #06-022
ARCHAEOLOGICAL SURVEY OF DUBUQUE SHOT TOWER
CONTRACT FOR SERVICES
Archaetllogist .. .
Contract forSeMces Subtotal
TAN Services
TAN Advisor
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Cash Match
'_"_'___U'__"".__"''''_'.',__""",'
In-Kind
Subtotal
$30,000
$30 000
$500
Total
. . Gr~r1t .~~,9~~.~~,.
$t5.500
Total
Cash Match
"$1iiOi
$500
Total
In-Kind Match
$500
$1,000
Total
. Project Cost
$31.000