Third Street Overpass Decorative Railing Proj
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MEMORANDUM
August 30,2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Third Street Overpass Decorative Railing Project
(CIP: 7001702: Third Street Overpass Improvement Project
Sealed bids were received for the Third Street Overpass Decorative Railing Project.
City Engineer Gus Psihoyos recommends award of the contract to the low bidder,
Tricon General Construction, in the amount of $254,792.80, which will include the Base
Bid plus Alternate NO.2.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
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MEMORANDUM
August 29, 2005
FROM:
Michael C. Van Milligen, City ManAgrJ,
Gus Psihoyos, City Engineer ~
TO:
SUBJECT: Third Street Overpass Decorative Railing Project
(CIP: 7001702: Third Street Overpass Improvement Project)
INTRODUCTION
The enclosed resolutions authorize the award of the construction contract for the Third
Street Overpass Decorative Railing Project.
BACKGROUND
As a component of the City's Vision Iowa Grant commitments, the City was to
incorporate streetscape improvements within the Port of Dubuque. Staff, along with the
Design Review Committee, has identified the Third Street Overpass as the primary
gateway entrance into the Port of Dubuque and has recommended incorporating
aesthetic improvements to the existing overpass.
This project shall provide for the complete removal of the existing chain-link fence which
is located on the south side of the overpass pedestrian sidewalk. The fencing will be
replaced with a more decorative pedestrian railing which will compliment the
streetscape improvements within the Port of Dubuque.
BID RESULTS
Sealed bids were received on the project on August 25, 2005. Tricon General
Construction of Dubuque, Iowa submitted the low bid in the amount of $239,700.00.
This amount is 19.9% over the base bid estimate of probable cost. A summary of the
bid proposals received are as follows:
I Contractor
Base Bid
I Bid Alternate 1 I Bid Alternate 2 I
Tricon General Construction $ 239,700.00 $ 369,006.00 $ 15,092.80
Portzen Construction, Inc. 271,994.70 403,400.80 14,211.00
Tschiggfrie Excavating Co. 290,167.00 323,126.00 34,905.00
Klauer Construction Company 292,971.00 414,776.00 13,057.00
__ - - ___ _n ru- __u____n___
DISCUSSION
The Base Bid Scope of Work shall provide for the fabrication and installation of the
City's standard ornamental wrought iron hoop railing. The hoop railing design has been
installed at several downtown locations, including City Hall and the historic 11th Street
Neighborhood area.
The Bid Alternate NO.1 component provided for the custom fabrication and installation
of a replica Riverwalk decorative railing. The decorative railing design would compliment
the railing installed as part of the Riverwalk project and the decorative railing installed
as part of the Bell Street and the Ice Harbor West Road projects. This bid alternate was
not recommended as part of the award since the submitted bids exceeded available
funding.
Bid Alternate NO.2 is recommended as part of the award. This alternate will provide for
the complete removal of the existing separation hand rail that is attached to the top of
the concrete barrier railing and the repainting of the pipe hand rail located on the
easterly bridge abutment pedestrian stairway.
RECOMMENDATION
I recommend that the contract be awarded to Tricon General Construction in the
amount of $254,792.80, which will include the Base Bid plus Bid Alternate NO.2.
PROJECTCOST-BUDGETIMPACT
The estimate of probable costs for the Third Street Overpass Decorative Railing Project
is summarized as follows:
Cost Estimate Bid Award
Construction Contract
Contingency (10%)
Construction Engineering & Inspection (15%)
$200,000.00
20,000.00
33,000.00
$254,792.80
20,000.00
33,000.00
Total Project Cost
~253,000.00
~307, 792.80
The project funding summary is as follows:
CIPNo.
Fund Description
Bid Award
7001702
7001052
Third Street Overpass Improvement Project
Conference Center - Savings
$169,171.00
138,621.80
Total Project Funding
~307, 792.80
RESOLUTION NO. 421-05
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 2ih day of July, 2005, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Third Street Overpass Decorative Railing Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this 6th day of September; 2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
RESOLUTION NO. 422-05
AWARDING CONSTRUCTION CONTRACT FOR THE THIRD STREET
OVERPASS DECORATIVE RAILING PROJECT
Whereas, sealed bid proposals have been submitted by contractors for the Third
Street Overpass Decorative Railing Project to Resolution No. and notice to
bidders published in a newspaper published in the City of Dubuque, Iowa on the 5th day
of August, 2005.
Whereas, said sealed proposals were opened and read on the 25th day of
August, 2005, and it has been determined that the bid of Tricon General Construction in
the amount of $254,792.80 was the lowest bid for the furnishings of all labor and
materials and performing the work as provided for in the construction documents.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Tricon General
Construction and the Manager be and is hereby directed to execute a contract on behalf
of the City of Dubuque for the complete performance of the work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's bond,
the City Treasurer is authorized and instructed to return the bid deposits of the
unsuccessful bidders.
Passed, approved and adopted this 6th day of September, 2005.
Terrance M. Duggan, Mayor
.Attest:
Jeanne F. Schneider, CMC, City Clerk
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MEMORANDUM
July 26, 2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Third Street Overpass Decorative Railing Project
City Engineer Gus Psihoyos recommends initiation of the bidding process for the Third
Street Overpass Decorative Railing Project, and further recommends that a public
hearing be set for September 6, 2005.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
jJ1J~(J;L
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
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MEMORANDUM
July 26, 2005
TO:
FROM:
Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer JJ:;::;:J
SUBJECT: Third Street Overpass Decorative Railing Project
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Third Street
Overpass Decorative Railing Project in the Port of Dubuque.
DISCUSSION
As a component of the City's Vision Iowa Grant commitments, the City was to
incorporate streetscape improvements within the Port of Dubuque. Staff, along with the
Design Review Committee, has identified the Third Street Overpass as the primary
gateway entrance into the Port of Dubuque and is recommending incorporating
aesthetic improvements to the existing overpass.
This project shall provide for the complete removal of the existing chain-link fence which
is located on the south side of the overpass pedestrian sidewalk. The fencing will be
replaced with a more decorative pedestrian railing which will compliment the
streetscape improvements within the Port of Dubuque.
Staff along with the Design Review Committee has considered several decorative
pedestrian railing options for the project. The Iowa DOT was contacted and has given
approval for the removal and replacement of the overpass fencing; however the new
decorative pedestrian railing must be a minimum of six feet in height. Based on the
probable cost estimates for each of the associated railing designs, it was decided to
separate the railing improvements into bid alternate components.
The Base Bid Scope of Work shall provide for the fabrication and installation of the
City's standard ornamental wrought iron hoop railing. The hoop railing design has been
installed at several downtown locations, including City Hall and the historic 11 th Street
Neighborhood area.
~----,--
The Alternate Bid component shall provide for the custom fabrication and installation of
a replica Riverwalk decorative railing. The decorative railing design will compliment the
railing installed as part of the Riverwalk project and the decorative railing installed as
part of the Bell Street and the Ice Harbor West Road projects. However, staff has
reservations that there may be insufficient funds available to allow for the construction
of the Riverwalk decorative railing design.
Another Alternate Bid component will be included which will provide for the complete
removal and recycling of the existing separation rail that is attached to the top of the
concrete barrier railing.
Staff had initially considered including improvements to the existing lighting on the Third
Street Overpass; however, it does not appear that sufficient funding will be available. It
is the intent to propose a future capital improvement project to replace the existing
overpass lighting with new decorative light poles and fixtures which will match those
installed on both Main and Bell Street.
The City has retained WHKS & Co. to assist with preparing construction documents for
the Third Street Overpass Decorative Railing Project.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Advertisement for Bids
Pre-Bid Construction Conference
Receipt of Bid Proposals
Publish Notice of Public Hearing on Plans & Specifications
Public Hearing on Plans & Specifications
Award of Construction Contract
Preconstruction Conference
Project Completion Date
August 1, 2005
August 5, 2005
August 16,2005
August25,2005
August 26, 2005
September 6, 2005
September 6, 2005
September 12, 2005
December 2, 2005
RECOMMENDATION
It is recommended that the City Council give preliminary approval to the construction
documents for the Third Street Overpass Decorative Railing Project, and to establish
the date of September 6, 2005 for the public hearing and hereby authorize the City
Clerk to advertise for bid proposals.
BUDGET IMPACT
The estimate of probable cost for the Third Street Overpass Decorative Railing Project
is summarized as follows:
Construction Contract
Contingency (10%)
Construction Engineering & Inspection (15%)
Estimate
$ 200,000.00
20,000.00
33,000.00
Total Project Cost
J253,000.00
The project funding summary is as follows:
CIP No. Fund Description
410A81 Third Street Overpass Improvement Project
410764 Conference Center - Savings
Fund Amount
$ 169,171.00
83,829.00
Total Project Funding
.$253,000.00
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through the adoption of the enclosed
resolutions.
Prepared by Robert Schiesl, Civil Engineer
cc: Cindy Steinhauser, Assistant City Manager
Dawn Lang, Budget Director
Tony Zelinskas, P.E., WHKS & Co.
Roger Walton, P.E., Iowa DOT
RESOLUTION NO.
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Third Street Overpass Decorative Railing Project in the estimated amount of
$253,000.00 are hereby approved and ordered filed in the office of the City Clerk for
public inspection.
Passed, adopted and approved this
day of
,2005.
Terrance M. Duggan; Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary
approval on the proposed plans, specifications, and form of contract and placed same
on file in the office of the City Clerk for public inspection of the Third Street Overpass
Decorative Railing Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a public hearing will be held on the 6th day of September, 2005, at 6:30 p.m.
in the Public Library Auditorium at which time interested persons may appear and be
heard for or against the proposed plans and specifications, form of contract and cost of
said improvement, and the City Clerk be and is hereby directed to cause a notice of
time and place of such hearing to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall be not less than four days
nor more than twenty days prior to the day fixed for its consideration. At the hearing,
any interested person may appear and file objections to the proposed plans,
specifications, contract, or estimated cost of the improvement.
Passed, adopted and approved this
day of
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
T -
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the Third Street Overpass Decorative Railing Project
which will provide for the removal of the existing chain-link fence and the custom
fabrication and installation of a decorative railing along the south side of the overpass
pedestrian sidewalk.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimate of
cost for the Third Street Overpass Decorative Railing Project, in accordance with the
provisions of Chapter 384, City Code of Iowa, at 6:30 ~.m., on the 6th day of September,
2005, in the Public Library Auditorium, 360 West 11t Street, in Dubuque, Iowa. Said
proposed plans, specifications, form of contract and estimate of cost are now on file in
the office of the City Clerk. At said hearing any interested person may appear and file
objections thereto or to the cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the
,2005.
day of
Jeanne F. Schneider, CMC, City Clerk
--T-
RESOLUTION NO.
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 2ih day of July, 2005, plans, specifications, form of contract
and estimated cost were filed with the City Clerk of Dubuque, Iowa for the Third Street
Overpass Decorative Railing Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of cOl:ltract and estimated cost for
said improvements for said project.
Passed, adopted and approved this
day of
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
T--
RESOLUTION NO.
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the Third Street Overpass Decorative Railing Project is hereby ordered to
be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany
each bid shall be in an amount which shall conform to the provisions of the Notice to
Bidders hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 25th day
of August, 2005. Bids shall be opened and read by the City Clerk at said time and will
be submitted to the Council for final action at 6:30 p.m. on the 6th day of September,
2005.
Passed, adopted and approved this _ day of
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk