Update_Library Board of Trusees 5 18 12Carnegie -Stout Public Library
Library Board of Trustees Update
From the Meeting of
May 18, 2012
Present: Paula Connors, President; Mike Willis, Vice President; Frederick
Miller, Secretary; Trustees, Diann Guns, David Hammer and Jenny Weiss
Excused: John Anderson - Bricker
• With 83 percent of the fiscal year lapsed, expenditures were at 82
percent. Revenue collected was at 87 percent of projections. The Library
will come in on budget, or under budget for FY12.
• April was a slower month. Although the number of visits and check outs
remain higher than at the same time last year, the month of April realized
a decrease in business compared to April of 2011. This could be due to
the unseasonably warm weather, or perhaps we are beginning to see a
leveling off in business, which is to be expected.
• Work with OPN architects and KJWW engineering in the past month
continued as we prepare responses of clarification to the U.S. Green
Building Council as the next step in working toward LEED certification.
The additional clarification and accompanying documents must be
submitted by May 31. At that time the U.S. Green Building Council will
either award points or request additional clarification.
• The Friends of the Library were awarded a grant from the DRA for an
upgraded patron notification system. This new product will provide an
upgrade to our voice messaging system. The enhancement is that the
notification system will notify patrons of an item to be picked up,
something that is overdue, an expired reserve, or the creation of a custom
message via a text message to a phone. We expect this system to reduce
costs for supplies and postage as well as improve the time it takes for the
patron to receive notification. The grant award is $6,600 and the Friends
will fund an additional $1,100.
• The Library Foundation submitted a grant to the DRA requesting funding
for Freegal, the downloadable music product. They were not successful in
receiving funding.
• Discussions with the director of the County library to discuss C -SPL
subsidizing their library service, in the form of loans to their patrons, have
begun. Funding from the statewide reciprocal borrowing program, known
as Open Access, does not cover the level of service delivered to rural
borrowers. The county library director will discuss this further with her
Board. Susan will follow up with the director prior to the next C -SPL board
meeting.
• Discussion about the community survey took place. We should have a
draft by the next board meeting. It was decided that expansion of services
would be led by the demand for particular services identified in the survey
and then the way those services are delivered will be planned.
• The Board approved the revisions and updates to the Personnel
Handbook. The City Attorney's office has not completed their review of
the social media policy so that part was tabled for the next meeting. The
employee social media policy will be included in the updated computer
use policy and be reviewed at the June meeting. Once approved, they will
be incorporated into the revised Personnel Handbook.
Library Board of Trustees
Paula Connors, Board President
Mike Willis, Vice President
Frederick Miller, Board Secretary
John Anderson - Bricker
Diann Guns
David Hammer
Jenny Harris
01/),
Susan Henricks, Director