PEG Capital Expenditure Request_Dubuque Community School DistrictMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: PEG Capital Expenditure Request
DATE: June 12, 2012
Dubuque
bierd
All-America City
1
2007
Cable TV Coordinator Craig Nowack is recommending approval of the Cable TV
Commission recommendations for funding from the Public, Educational, and
Government (PEG) Capital Grant for Access Equipment and Facilities in the amount of
$44,000 to upgrade the educational access facility, including a new on -air playback
server and graphics bulletin board server, in The Forum.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:sv
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Craig Nowack, Cable TV Coordinator
Masterpiece on the Mississippi
TO Michael C Van Milligen, City Manager
FROM Craig Nowack, Cable TV Coordinator
DATE June 7, 2012
SUBJECT PEG Capital Expenditure Request
Dubuque
had
NI- America City
'I 1 1 I'
2007
INTROD UCTION
The purpose of this memorandum is to forward a recommendation from the Cable TV Commission for funding from the
Capital Grant for Access Equipment and Facilities
BACKGROUND
The Capital Grant for Access Equipment and Facilities created by the cable franchise agreement that went into effect on
June 5, 2005, currently has a balance to be awarded of $255, 087
At its meeting on June 6, the Commission approved a request for funding from the Dubuque Community School District for
up to $44,000 to upgrade the educational access facility, including a new on -air playback server and graphics bulletin board
server, in The Forum The grant application is attached
RECOMMENDATION
I respectfully request that the Commission's recommendation for this request be forwarded to the City Council to receive, file,
and approve Thank you
cc
Randy Gehl, Public Information Officer
Kevin S Firnstahl, City Clerk
From: "support @civicplus com" <support @civicplus com>
To: <cnowack @cityofdubuque org>
Date: 06/06/2012 11 09 AM
Subject: Online Form Submittal PEG Fund Grant Application
The following form was submitted via your website PEG Fund Grant Application
Organization Name Dubuque Community School District
Address 3040 Chaney Road
City Dubuque
State IA
Zip Code 52001
Organization Contact Craig Schaefer
Email Address craig schaefer@loras edu
Telephone Number 563 - 588 -7385
Fax Number
Total Amount Requested $41,621 25
Provide a general description of what you are requesting and why The Dubuque Community School
District is making a major commitment to upgrade the programming on its educational access channel,
97 6 As part of the facilitation of that upgrade Craig Schaefer (new channel management), Craig
Nowack, Gary Olsen and respresentatives from ECS, Inc met to ascertain the current viabilty of DCSD
access equipment and workflow It was determined that much of the equipment is need of replacement
as it is starting to fail In particular, the current Cablecast system and graphics system needs a significant
upgrade The upgrade will allow for significantly improved channel management (even remote) and even
better programming promotion Most importantly it will address technical failures by the current server
system This request also includes 4 year assuarnce for the Cablecast and Carousel package, an
identical support package to what is currently in place for channel 97 5 and similar to the package used at
Dubuque Channel 8 The request also includes the hardware, software, and installation to build out a
more sophisticated input /playback system with the intent to eventually light up return feeds from DCSD
schools This will allow us the opportunity to go live from the school The request also includes two AV
edit desks as the new facility will be located in a currently empty room at The Forum
The proposal also includes a PS HD field camera to allow us to produce additional programming
Currently, there is only one field camera which severely limits the size of current productions and the
opportunity to cover more than 1 program at once
Describe how the community will benefit from your request We are confident the Dubuque community
will realize a significant benefit They will see greater variety of more programming of greater variety
They will see increased programming opportunities by students as we work with both them and their
teachers to develop a more comprehenstive access production program We have have far greater
stability with the server playback system We will achieve redundancy with other access channels in
Dubuque allowing for a larger local support team Finally, we will have laid the foundation to begin
realizing the potential of the interconnected educational network already in place
It is important to note that this is the first step in a larger vision of what the DCSD channel will become
Item #1 Cablecast/ Carousel server package, including support and UPS
Price $15,218 25
Item #2 Cable head end equipment - Kramer switch, Apantec monitoring, mount, Belkin
Price $10,517 25
Item #3 Middle Atlantic AV furniture
Price $7,016 00
Item #4 Device Monitoring and 1 wall mount
Price $738 75
Item #5 Panasonic P2 HD camera and PortaBrace case
Price $5,301 00
Item #6 Install, setup, documentation, training, misc cables
Price $2,830 00
Item #7
Price
Item #8
Price
Item #9
Price
Item #10
Price
Additional Items /Comments I have grouped the items above into respective categories
I thank you most sincerely for your consideration
Please attach all applicable quotations No file was uploaded
Additional Information
Form submitted on 6/6/2012 11 09 18 AM
Submitted from IP Address 192 152 29 18
CAPITAL GRANT FOR ACCESS EQUIPMENT AND FACILITIES
AWARD AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
DUBUQUE COMMUNITY SCHOOL DISTRICT
This Capital Grant for Access Equipment and Facilities Award Agreement
(Agreement), dated for reference purposes the /I day of TV„ z , 2012, is
made and entered into by and between the City of Dubuque, Iowa (City) and Dubuque
Community School District (School District).
Whereas, Section 6(b) of the Cable Franchise Agreement between City and
MCC Iowa, LLC, dated June 5, 2005, provides for a Capital Grant for Access Equipment
and Facilities for capital support for PEG and I -Net use; and,
Whereas, School District has submitted a grant application; and,
Whereas, City has approved the grant application, on the terms and conditions
set forth herein.
NOW, THEREFORE, IT IS AGREED BY AND BETWEEN CITY AND SCHOOL
DISTRICT AS FOLLOWS:
1. City hereby awards a grant (the Grant) to School District in the amount of
forty -four thousand dollars ($44,000.00).
2. The Grant must be used solely for the purpose(s) described in School
District's application for funding, a copy of which is attached hereto and
incorporated herein.
3. All equipment and facilities purchased with the Grant shall remain the
property of City. School District shall name City as a Loss Payee under School
District's property insurance policy covering the equipment and facilities.
4. Any unused portion of the Grant shall be credited to City's Capital Grant
fund.
5. All equipment and facilities purchased with the Grant shall be used solely
for non - commercial purposes.
6. All programming produced by School District shall air on the educational
access channel reserved for School District.
7. Failure by School District to abide by the terms and conditions of this
Agreement may result in forfeiture of the equipment and facilities purchased with
the Grant. City shall provide written notice to School District of any such failure
and School District shall have thirty (30) days in which to correct such failure. In
the event School District fails to cure such failure within such thirty (30) day
period, School District shall within ten (10) days thereafter return all equipment
and facilities purchased with the Grant and the balance of any Grant funds
remaining to City.
CITY OF DUBUQUE, IOWA
By:
Mich I C. Van Milligen
City Manager
77/
Date:
SCHOOL DISTRICT
Its: 7a 5,17 "r g
Date: L 27 ! (?i