North End Trail Light Project_InitiationPreparer: Marie L. Ware
Address: 2200 Bunker Hill Rd Phone: (563) 589 -4263
RESOLUTION NO. 165 -12
NORTH END TRAIL LIGHTING PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and, estimated cost for the
North End Trail Lighting Project, in the estimated amount $145,000, are hereby
preliminarily approved and ordered filed in the office of the City Clerk for public
inspection.
A public hearing will be held on the 2nd day of July, 2012, at 6:30 p.m. in the
Council Chambers, second floor of the Historic Federal Building, 350 West 6th Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or
against the proposed plans and specifications, form of contract and estimated cost of
said Project, and the City Clerk be and is hereby directed to cause the attached notice
of the time and place of such hearing to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall be published not less than
four days nor more than twenty days prior to the date of such hearing. At the hearing,
any interested person may appear and file objections to the proposed plans,
specifications, form of contract, or estimated cost of the Project.
The North End Trail Lighting Project, is hereby ordered to be advertised for bids
for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be published not less than four but not more than forty -five days before the
date for filing bids before 4:00 p.m. on the 5th day of July, 2012. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the City Council for final
action at 6:30 p.m. on the 16th day of July, 2012, in Council Chambers, second floor of
the Historic Federal Building, 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this 18thday of June , 2012.
Attest:
Ke , in S. Firnsta I, City Clerk
PK
D
Roy D. Buol, Mayor
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: North End Trail Lighting Project, CIP #350 -1129
DATE: June 14, 2012
Dubuque
bierd
All-America City
1
2007
Leisure Services Manager Marie Ware recommends initiation of the bidding process for
the North End Trail Lighting Project, and further recommends that a public hearing be
set for July 2, 2012.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Marie L. Ware, Leisure Services Manager
Masterpiece on the Mississippi
TO Michael C Van Milligen, City Manager
FROM Marie L Ware, Leisure Services Manager
DATE June 8, 2012
SUBJECT North End Trail Lighting Project, CIP #350 -1129
Dubuque
All- America City
11 1111
2007
INTRODUCTION
The purpose of this memorandum is to request that the City Council adopt the attached resolution initiating the bidding
process for the North End Trail Lighting Project
DISCUSSION
The FY 2012 CIP budget contains $167,000 as a total project cost to light the North End Trail from 24th Street to 32nd
Street
The schedule forthe project is as follows
City Council initiate bidding process
June 18, 2012
Advertisement for bids
June 22, 2012
Notice of public hearing on plans & specs
June 22, 2012
Receipt of bids
July 5, 2012, 4 00 p m
Public hearing to approve plans & specs
July 2, 2012
Award contract
July 16, 2012
Project completion date
October 31, 2012
ACTION TO BE TAKEN
The action requested is that the City Council adopt the attached resolution initiating the bidding process, establishing a date
of public hearing on the plans and specifications, and to authorize the City Clerk to advertise for bids
Prepared by
MLW et
Preparer Marie L Ware
Address 2200 Bunker Hill Rd Phone (563) 589 -4263
RESOLUTION NO.
NORTH END TRAIL LIGHTING PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
North End Trail Lighting Project, in the estimated amount $145,000, are hereby
preliminarily approved and ordered filed in the office of the City Clerk for public
inspection.
A public hearing will be held on the 2nd day of July, 2012, at 6:30 p.m. in the
Council Chambers, second floor of the Historic Federal Building, 350 West 6th Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or
against the proposed plans and specifications, form of contract and estimated cost of
said Project, and the City Clerk be and is hereby directed to cause the attached notice
of the time and place of such hearing to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall be published not less than
four days nor more than twenty days prior to the date of such hearing. At the hearing,
any interested person may appear and file objections to the proposed plans,
specifications, form of contract, or estimated cost of the Project.
The North End Trail Lighting Project, is hereby ordered to be advertised for bids
for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be published not less than four but not more than forty -five days before the
date for filing bids before 4:00 p.m. on the 5th day of July, 2012. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the City Council for final
action at 6:30 p.m. on the 16th day of July, 2012, in Council Chambers, second floor of
the Historic Federal Building, 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this day of 2012.
Roy D. Buol, Mayor
Attest:
Kevin S. Firnstahl, City Clerk
PK
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM
OF CONTRACT, AND ESTIMATED COST FOR THE NORTH END TRAIL
LIGHTING PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract and estimated cost for the North End Trail Lighting Project, in
accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the
22nd day of June, 2012, in the Historic Federal Building Council Chambers
(second floor), 350 West 6th Street, Dubuque, Iowa. Said proposed plans,
specifications, form of contract and estimated cost are now on file in the office of
the City Clerk. At said hearing any interested person may appear and file
objections thereto.
The scope of the Project is as follows:
Lighting of North End Trail: This project consists of providing pedestrian
lighting for the North End Neighborhood off street portion of the Trail. The trail
begins at 24th and extends to 32nd Street.
Any visual or hearing- impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563)
589 -4120 or TDD at (563) 690 -6678 at least 48 hours prior to the meeting.
2012.
Published by order of the City Council given on the day of
Kevin S. Firnstahl, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
NORTH END TRAIL LIGHTING PROJECT
Time and Place for Filing Sealed Proposals. Sealed bids for the work
comprising each improvement as stated below must be filed before 4:00 p.m. on
July 5, 2012, in the Office of the City Clerk, City Hall - First Floor, 50 West 13th
Street, Dubuque, Iowa.
Time and Place Sealed Proposals Will be Opened and Considered. Sealed
proposals will be opened and bids tabulated at 4:00 p.m. on July 5, 2012, at City
Hall - Conference Room B, 50 West 13th Street, Dubuque, Iowa, for
consideration by the City Council (Council) at its meeting on July 16, 2012. The
City of Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on each
improvement shall be commenced within 10 days after the Notice to Proceed has
been issued and shall be fully completed by October 31, 2012.
Bid Security. Each bidder shall accompany its bid with a bid security as security
that the successful bidder will enter into a contract for the work bid upon and will
furnish after the award of contract a corporate surety bond, acceptable to the
governmental entity, for the faithful performance of the contract, in an amount
equal to one hundred percent of the amount of the contract. The bid security
shall be in the amount of ten percent (10 %) of the amount of the contract and
shall be in the form of a cashier's check or certified check drawn on a state -
chartered or federally chartered bank, or a certified share draft drawn on a state -
chartered or federally chartered credit union, or the governmental entity may
provide for a bidder's bond with corporate surety satisfactory to the governmental
entity. The bid bond shall contain no conditions excepted as provided in this
section.
Contract Documents. Construction documents may be obtained at IIW
Engineers & Surveyors, PC, 4155 Pennsylvania Avenue, Dubuque, IA 52002,
563 - 556 -2464. No plan deposit will be required.
Preference for Iowa Products and Labor. By virtue of statutory authority,
preference will be given to products and provisions grown and coal produced
within the State of Iowa, and to Iowa domestic labor, to the extent lawfully
required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax
exemption certificate will be available for all material purchased for incorporation
in the project.
General Nature of Public Improvement.
North End Trial Lighting Project, CIP: 350 -1129
This project consists of providing pedestrian lighting for the North End
Neighborhood off street portion of the Trail. The trail begins at 24th and extends
to 32nd Street.
Published in the Telegraph Herald, June 22, 2012.