Miller Riverview Park Electrical S Ph II
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MEMORANDUM
September 9,2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Miller-Riverview Park Electrical Service - Phase II
Leisure Services Manager GiI Spence recommends initiation of the bidding process for
the Miller-Riverview Park Electrical Service, Phase II Project, and further recommends
that a public hearing be set for October 17, 2005.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
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Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Services Manager
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Memorandum
September 9,2005
TO: Michael C. Van Milligen, City Manager
FROM: Gil D, Spence, Leisure Services Manager'
SUBJECT: Miller-Riverview Park Electrical Service, Phase II
INTRODUCTION
The purpose of this memorandum is to request that the City Council initiate the bidding
process for the Miller-Riverview Park Electrical Service, Phase II project.
DISCUSSION
Phase I of the project to replace the electrical service to the camp sites in Miller-
Riverview Park was completed a few years ago. We did not have enough funding at
that time to do all we wanted so phase II was budgeted in FY 2006. The engineers'
estimate for the project is $38,000.
The schedule for the project is as follows:
City Council initiate bidding process
Notice to bidders
Receipt of bids
Notice of public hearing
Public hearing/Award contract
Complete project
September 19, 2005
September 23, 2005
October 6, 2005
October 7, 2005
October 17, 2005
December 1, 2005
The Fiscal Year 2006 CIP budget contains $50,000 for this project. Total project cost
estimates are as follows:
Construction contract
Contingency
Design fees
$ 38,000
$ 8,350
$ 3,650
$ 50,000
page two
ACTION STEP
The action requested is for the City Council to adopt the attached resolutions giving
preliminary approval of plans and specifications, ordering bids and setting the date of
the public hearing.
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attachments
Preparer: Gil D. Soence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO. 447-05
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE,
IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Miller-Riverview Park Electrical Service, Phase II Project, in the estimated amount
of $38,000, are hereby approved and ordered filed in the office of the City Clerk, for
public inspection.
19th
Passed, approved and adopted this 19th day of September, 2005.
Terrance M. Duggan, Mayor
Attest
Jeanne F. Schneider, City Clerk
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Preparer: GiI D. Soence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO. 448-05
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
WHEREAS, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract and
placed same on file in the office of the City Clerk for public inspection of the Miller-
Riverview Park Electrical Service, Phase II Project.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA, that on the 17th day of October, 2005, a public hearing
will be held at 6:30 p.m. in the Public Library Auditorium, at which time interested
persons may appear and be heard for or against the proposed plans and specifications,
form of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice shall
be not less than four days nor more than twenty days prior to the day fixed for its
consideration. At the hearing, any interested person may appear and file objections to
the proposed plans, specifications, contract, or estimated cost of the improvement.
Passed, approved and adopted this 19th day of September
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
,
Preparer: Gil D. Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO. 449-05
ORDERING BIDS
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA:
That the Miller-Riverview Park Electrical Service, Phase II Project is hereby
ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany
each bid shall be in an amount which shall conform to the provisions of the notice to
bidders hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 6th day
of October, 2005. Bids shall be opened and read by the City Clerk at said time and will
be submitted to the Council for final action at 6:30 p.m. on the 17th day of October,
2005.
Passed, approved and adopted this 19th day of September
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
Preparer: Gil Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the Miller-Riverview Park Electrical Service, Phase"
Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimate of
cost for the Miller-Riverview Park Electrical Service, Phase " Project, in accordance
with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m. on the 17th day of
October, 2005, in the Public Library Auditorium in Dubuque, Iowa. Said proposed
plans, specifications, form of contract and estimate of cost are now on file in the office
of the City Clerk. At said hearing any interested person may appear and file objections
thereto or to the cost of the improvements.
Published by order of the City Council given on the
day of
,2005.
Jeanne F. Schneider
City Clerk
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