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EPA Brownfields Assessment Demonstration Pilot Program Final report Close Out Economic Development Department City Hall - Second Floor 50 West 13th Street Dubuque, Iowa 52001-4864 (563) 589-4393 office (563) 589-1733 fax 5UOFB~JE ~~~ August 11, 2005 Stephanie B. Doolan RCRA Corrective Action Officer U.S. Environmental Protection Agency Air, RCRA, and Toxics Division 901 N. 5th Street Kansas City, Kansas 66101 Ref: Final Closeout documents: BP 98719701 Dear Ms. Doolan: Enclosed you will find an original and two copies of the Final Technical Performance Report for the above referenced program agreement. Copies of the Final Financial Status Report and Final Federal Cash Transactions reports have been mailed to Las Vegas Finance Center of EPA. These reports will officially close out this program agreement. The EPA Brownfields Assessment Demonstration Pilot Program has assisted the City in acquiring properties in the Port of Dubuque for redevelopment purposes. Thank you for your help as the City completed the environmental assessments If you have any questions concerning the final report, or any supporting documentation please contact me. Sincerely, ~~ David J. .uia'r Economic Development Director cc:~ke Van Milligen, City Manager John Brimeyer, Terracon Consultants Service People Integrity Responsibility Innovation Teamwork FINAL REPORT PORT OF DUBUQUE BROWNFIElDS PROJECT BROWNFIElDS ASSESSMENT DEMONSTRATION PilOT PROGRAM EPA #BP 98719701 City of Dubuque, Iowa Date submitted: August 2,2005 Prepared by: Bill Baum, Economic Development Staff City Hall, 50 West 13th Street Dubuque, Iowa 52001 Prepared for: Stephanie B. Doolan, Brownfields Project Officer EPA Region 7 901 North 5th Street Kansas City, KS 66101 913 551-7719 REPORT NARRATIVE 1. Pilot Program Activities Final Performance Report Task 1: Phase I Environmental Site Assessments: The City of Dubuque completed 12 Phase I Environmental Assessments on a total of 14 properties in the Port of Dubuque during the grant period. The City's consultant conducted all Phase I Assessments according to the current ASTM standards. Task 2: Phase II Environmental Site Assessments The City of Dubuque completed 7 Phase II Environmental Assessments on a total of 9 properties in the Port of Dubuque during the grant period. The City's consultant conducted the Phase II Assessments according to the Quality Assurance Project Plan reviewed and approved by EPA. During the grant period, the City expended a total of $64,720 of the $200,000 grant to Minority Business Enterprises. Task 3: Administration The City staff attended regional and national Brownfields training conferences in Wichita, Kansas; Chicago, Illinois; Portland, Oregon; Cedar Rapids, Iowa; St. Louis, Missouri; and Des Moines, Iowa. City staff administered the reporting requirements of the grant. Task 4: Cleanup Planninq The City's consultant, Terracon, has submitted copies of all Phase I ESAs and Phase II ESAs to the Iowa Department of Natural Resources for review and comment in anticipation of enrollment in the voluntary Land Recycling Program. Terracon has discussed the status of the sites with DNR, and indications are the City may be issued comfort letters in lieu of No Further Action certificates under the LRP program. Other: City staff met with EPA staff at the end of the grant period to clarify the key measures reported in the quarterly reports, and arrive at consistent accurate reporting data. The final key measures report is attached along with a table identifying each property assessed in the target area of the Port of Dubuque. A separate narrative is also included that provides a detailed explanation of each key measure item. 2 Attachment t: TABLEt Brownfields Assessment Demonstration Pilot Key Measures Pilot Name: Dubuque, Iowa: Port of Dubuque, Iowa CA#:BP-98719701-0 R P 'd F' D t F F'II dOt 7/29 / 05 eportm eno : ma a e orm I e u : Key Measure Description Cumulative API Number of Properties Estimated in Brownfields Pilot Jurisdiction AP2 Number of Properties Reported to be Contained in Pilot Inventories 39 AP3 Number of Properties Reported to be Targeted by Pilot 22 AP4 Number of Properties with Brownfields Assessments Started with Pilot Funding 16 AP5 Number of Properties with Brownfields Assessment Completed with Pilot Funding 16 AP6 Number of Properties with Brownfields Assessment Completed with Other Funding 2 AP7 Number of Properties with Brownfields Assessment that Do Not require Cleanups I AP8 Number of Properties with Brownfields Cleanup Activities Started 7 AP9 Number of Properties with Brownfields Cleanup Activities Completed 0 APIO Number of Properties with Brownfields Redevelopment Activities Underway 6 APlI Number of Cleanup/Construction Jobs Leveraged (10 Steward Construction) (40 Kramer Brothers) 50 API2 Number of Cleanup Dollars Leveraged (IDEO Grant $142,655) HUD EDI $357,660)(City $202,345) $702,660 AP13 Number of Redevelopment Jobs Leveraged API4 Number ofredevelopmentlConstruction Dollars Leveraged (Dubuque Star Brewery renovation) $1,010,000 Additional Brownfields Showcase Community Reporting Measures (Voluntary & Encoura2ed for Non-showcase Communities) Key Measure Description Cumulative SC 1 Number of Brownfields-related Partnerships with Other Organizations 8 lA Number of Partnerships with other Federal Agencies (HUD/EDAlEP A) 3 IB Number of Partnerships with State and Tribal Government Agencies(lDNR/DED) 2 IC Number of Partnerships with Local Government Agencies 0 10 Number of Partnerships with Private Entities and Non-Governmental Organizations 3 SC2 Brownfields-related Initiative Funding Received from other Sources $2,662,660 2A Funding Received from Other Federal Agencies (HUD/EDA) $2,357,660 2B Funding Received from State and Tribal Government Agencies (IDEO) $ 142,665 2C Funding Received from Local Government Agencies $ 202,345 2D Funding Received from Private Entities and Non-Governmental Organizations 0 Note: The Assessment Demonstration Pilot and Showcase Community Key Measures and the definition oj each are attached in Appendix A. ENCLOSED IS A FINAL REPORT WITH DETAILS RELATED TO EACH KEY MEASURE 3 BROWNFIELDS PILOT PROPERTIES KEY MEASURES AP3 Number of Properties Proposed to be targeted 1. Dubuque Water Department, 505 Adams Street 2. Adams Company 3. Dubuque Hardwoods, 205 East Sixth Street 4. Klauer Property adjacent to Dubuque Hardwoods 5. City owned Market Square adjacent to Dubuque Hardwoods 6. Peavey Salt Storage, Bell Street/4th Street 7. Bill Miller Logging, 380 East 4th Street 8. Dubuque Star Brewery — End of 4th Street 9. Stealth Race Cars on 5th Street 10. City owned Corner of 5th and Bell 11. Plastic Center on Adams Street 12. Diamond Jo lot adjacent to City lot on Bell Street 13. Diamond Jo parking lot on Bell Street 14. City owned Diamond Jo leased parking lot (East of Casino) 15. Mulgrew Oil Company on Terminal Street 16. Molo Oil Company (Apex Concrete on Jones Street 17. Dubuque River Terminal, Inc, 60 Jones Street 18. Dubuque River Terminal, Inc, SE Corner of Jones/Terminal 19. Sitco, 102 Terminal Street 20. Dodds River Terminal, Inc 20 Terminal Street 21. Sinclair/Koch Terminal — Terminal Street 22. Newt Marine complex on Jones and Terminal 22 Properties AP4 & AP5 Assessments Completed Phase 1 Phase 2 and Cost to Remedy Phase I & 2 Combined with #3 Combined with #3 Phase I & 2 Phase I & 2 Phase 2 Phase 1 & 2 Phase 1 & 2 Phase 1 Phase 1 Phase 1 Phase 1 Phase 1 Phase 1 16 Properties AP6 AP7 AP8 AP10 No City With Other $ CUR Started Redeye! Owned/Acquire x x x x x x x x x x x x x x 2 x x x 7 6 12 NOTES TO KEY MEASURES: FINAL REPORT A technical assistance meeting with EPA staff Stephanie Doolan to work out clarifications of the key measures resulted in this final report. A separate table is attached to the Pilot Key Measures report, identifying properties by name, and the key measures completed or underway. Other key measures requiring an explanation: AP11 Number of cleanup/construction jobs leveraged: During the grant period, the City contracted for the demolition/cleanup of 7 of the properties under City ownership and control. Two contractors, Steward Construction (10) and Kraemer Brothers (40) employed 50 persons in the cleanup work. SC1 d Partnerships with Private Entities and Non-Governmental Agencies: During the grant period, the City partnered with the Dubuque Main Street L TD, the Dubuque County Historical Society, and the Greater Dubuque Development Corporation in the promotion of the City's Brownfields Assessment program in the Port of Dubuque. 3. Budget Summary Attachment 2 TABLE 2 SUMMARY OF FINAL EXPENSES BY TASK Pilot Name: Port of Dubuque Brownfields Redevelopment Proiect Cooperative Agreement #: BP-98719701-0 Reporting Period: Final Approved Work Total Budget Plan Budget Previously Expenses this Cumulative Categories (as amended) Expended Quarter Expenses Task 1: $ 46,600 $ 46,802.41 Phase I EA Task 2: $ 145,700 $149,041.41 Phase II EA Task 3: $ 4,300 $ 7,445.07 Admin Task 4: $ 3,400 $ 1,820.83 Cleanup Planning Task 5: Total Cumulative $200,000 $205,109.72 Expenses The City funded the over expenditure of $5,109.72. Attached is a spreadsheet identifying all costs by invoice. 6 7/27/2005 BROWNFIELDS ASSESSMENT GRANT I Balance BUDGET AND EXPENSES BY CATEGORY DRAW #1 $ 200,000.00 PHASE 1 PHASE II ADMIN CLEANUP PLANNING T erracon $ 9,668.98 784112 $ 5,870.73 $ 3,798.25 $ 9,668.98 Wichita T $ 876.03 11/8/2002 $ 876.03 $ 876.03 $ 10,545.01 $ 10,545.01 $ 189,454.99 $ 5,870.73 $ 3,798.25 $ 876.03 $ 10,545.01 $ - Draw #2 DRAW #2 DENIED FOR NO SIGNATURE $ - T erracon $ 5,649.27 784203 $ - T erracon $ 9,079.26 784264 $ - Chicago T $ 1,195.00 7/1/2003 $ - $ 15,923.53 $ 10,545.01 $ 189,454.99 .... $ - $ - $ - Draw #3 $ - $ - T erracon $ 5,649.27 784203 $ 2,799.85 $ 2,849.42 $ 5,649.27 Terracon $ 9,079.26 784264 $ - $ 9,053.51 $ 25.75 $ 9,079.26 Chicago T $ 1,195.00 7/1/2003 $ - $ 1,195.00 $ 1,195.00 Terracon $ 6,243.80 784316 $ - $ 6,192.30 $ 51.50 $ 6,243.80 Terracon $ 5,817.25 784378 $ - $ 5,817.25 $ 5,817.25 Portland T $ 543.00 9/19/2003 $ - $ 543.00 $ 543.00 $ 28,527.58 $ 39,072.59 $ 160,927.41 $ 23,862.91 $ 2,926.67 $ 1,738.00 $ 28,527.58 $ 29,733.64 $ 6,724.92 $ 2,614.03 $ 39,072.59 Draw #4 Portland T $ 577.17 11/17/2003 $ 577.17 $ 577.17 T erracon $ 4,061.75 784486 $ 4,061.75 $ 4,061.75 T erracon $ 5,745.50 784433 $ 4,925.00 $ 820.50 $ 5,745.50 $ 10,384.42 $ 49,457.01 $ 150,542.99 $ 4,925.00 $ 4,061.75 $ 1,397.67 $ 10,384.42 $ 34,658.64 $ 10,786.67 $ 4,011.70 $ 49,457.01 Draw #5 T erracon $ 3,846.00 784572 $ 3,846.00 $ 3,846.00 T erracon $ 614.25 784530 $ 614.25 $ 614.25 T erracon $ 415.76 784626 $ 415.76 $ 415.76 T erracon $ 2,594.11 784655 $ 2,594.11 $ 2,594.11 Error in #1 $ (19.00) $ (19.00) $ (19.00) Pam CR $ 59.86 $ 59.86 $ 59.86 T erracon $ 15,927.00 784719 $ 15,927.00 $ 15,927.00 Total $ 23,437.98 $ 72,894.99 $ 127,105.01 $ 23,397.12 $ 40.86 $ 23,437.98 $ 34,658.64 $ 34,183.79 $ 4,052.56 $ 72,894.99 Draw #6 Terracon $ 12,944.60 784775 $ 12,944.60 $ 12,944.60 Total $ 12,944.60 $ 85,839.59 $ 114,160.41 $ - $ - Draw #7 T erracon $ 1,155.51 784826 $ 1,155.51 $ 1,155.51 T erracon $ 799.50 784879 $ 799.50 $ 799.50 T erracon $ 3,387.75 784922 $ 3,387.75 $ 3,387.75 A4 Scien. $ 48,700.00 16 invoices $ 48,700.00 $ 48,700.00 Total $ 54,042.76 $ 139,882.35 $ 60,117.65 0 $ 66,987.36 0 $ 66,987.36 $ 34,658.64 $ 101,171.15 $ 4,052.56 $ 139,882.35 Draw #8 T erracon $ 2,630.10 784982 $ 1,348.75 $ 1,281.35 $ 2,630.10 Portzen $ 2,005.73 4005 $ 2,005.73 $ 2,005.73 Form Approved OMB NO. 2030-0020 Approval Expires 12/3/02 &EPA LOBBYING AND LITIGATION CERTIFICATION FOR GRANTS AND COOPERATIVE AGREEMENTS* INSTRUCTIONS: *At project completion, complete this form pursuant to the 2001 Department of Veterans Affairs and Housing and Urban Development, and Independent Appropriations Act, Public Law 106-377, Section 424 and 2000 Department of Veterans Affairs and Housing and Urban Development, and Independent Appropriations Act, Public Law 106-74, Section 426 and any other subsequent Appropriation Act requirements. Please mail this form to your EP A Grant Specialist within 90 days of project completion. DO NOT send this information to the Office of Managemt:int & Budget. Assistance Agreement Number( s): BP 98719701 Terrance M. Duggan. Mavor Print Name Burden Statement - The annual public reporting and record keeping burden for this collection of information is estimated to average 5 minutes per respondent. Burden means the total time, effort, or financial resources expended by persons to generate, maintain, retain, or disclose or provide information to or for a Federal agency. This includes the time needed to review instructions; develop, acquire, install, and utilize technology and systems for the purposes of collecting, validating and verifying information, processing and maintaining information, and disclosing and providing information; adjust the existing ways to comply with any previously applicable instructions and requirements; train personnel to be able to respond to a collection of information; search data sources; complete and review the collection of information; and transmit or otherwise disclose the information. An agency may not conduct or sponsor, and a person is not required to respond to , a collection of information unless it displays a currently valid OMB control number. The OMB control numbers for EPA's regulations are listed in 40 CFR Part 9 and 48 CFR Chapter 15. Send comments on the Agency's need for this information, the accuracy of the provided burden estimates, and any suggested methods for minimizing respondent burden, including through the use of automated collection techniques to the Director, Regulatory Information Division, U.S. Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue, N.W., Mail Code 3213A, Washington, DC 20460; and to the Office ofInformation and Regulatory Affairs, Office of Management and Budget, 725 171hStreet, N.W., Washington, DC 20503, Attention: Desk Officer for EPA. Include the EPA ICR number and OMB control number in any correspondence. EP A Form 5700-53 (Rev. 7-02) u.s. ENVIRONMENTAL PROTECTION AGENCY MBEIWBE UTILIZATION UNDER FEDERAL GRANTS, COOPERATIVE AGREEMENTS, AND INTERAGENCY AGREEMENTS PART 1. (Reports are required even if no procurements are made during the reporting period.) 1A. FEDERAL FISCAL YEAR 1 B. REPORTING QUARTER (Check appropriate box) FINAL 2005_ 1st (Oct-Dee) 2nd (Jan-Mar) 3rd (Apr-Jun) 4th (Jul-Sep) Annual 1 C. REVISION HIGHLIGHT ITEMS TO BE REVISED AND PROVIDE EXPLANATION IN BLOCK No.6 Year: Quarter: 2A. FEDERAL FINANCIAL ASSISTANCE AGENCY 3A. REPORTING RECIPIENT (Name and Address) (EPA Office Address - ATTN: DBE Coordinator) Environmental Protection Agency City of Dubuque Iowa 50 West 13th Street Dubuque 901 N. 5th Street Kansas City, Kansas 66101 Iowa 2B. REPORTING CONTACT 2C. PHONE: 3B. REPORTING CONTACT (Recipient) 3C. PHONE: (EPA DBE Coordinator) William J. Baum 563 589-4393 4A. FINANCIAL ASSISTANCE AGREEMENT ID NUMBER 4B. FEDERAL FINANCIAL ASSISTANCE PROGRAM (SRF State Recipients, Refer to Instructions for Completion of 4A, 5A, and 5C) BP-98719701-0 Brownfields Pilot Demonstration Program 5A. TOTAL ASSISTANCE AGREEMENT 5B. Check and skip to Block 5C. TOTAL PROCUREMENT AMOUNT THIS REPORTING AMOUNT No. 7 if no procurements PERIOD (ONLY include the amount not in any prior reporting and accomplishments period and procurements made by SRF Loan Recipients and EPA Share: were made this reporting Sub- Recipients) $_200,000 period. $47,004.06 Recipient Share: $ (Exclude procurement amounts reported by Prime Contractors) 5D. ACTUAL MBElWBE PROCUREMENT ACCOMPLISHED THIS 5E. ACTUAL MBEIWBE PROCUREMENT ACCOMPLISHED THIS REPORTING PERIOD BY RECIPIENT (SRF State Recipients, Report REPORTING PERIOD BY LOAN RECIPIENTS, SUB-RECIPIENTS, State Procurement Activities Here) AND PRIME CONTRACTORS $MBE $WBE $MBE $WBE Construction Construction Equipment Equipment Services Services _$16,020_ Supplies Supplies TOTAL TOTAL 6. COMMENTS: Terracon, the City's Environmental Consultant subcontracted with A4 Scientific, Inc to perform laboratory analyses on samples collected for the Dubuque Brownfields Assessment Program 7. NAME OF AUTHORIZED REPRESENTATIVE TITLE William J. Baum Economic Development staff 8. SI"H~S~NTATIVE DATE 8/02/05 f 7 MBE/WBE PROCUREMENTS MADE DURING REPORTING PERIOD EPA Financial Assistance Agreement Number: _BP-98719701-0 1. Procurement Made By 2. Business Enterprise 3. $ Value ofDate Procurement 4. of Award MM/DD/YY 5. Type of Product ServicesAor (Enter Code) 6. Name/Address/Phone Number of MBE/WBE Contractor or Vendor Recipient Other Minority Women Terracon Yes $16,020 06/02/2004 B A4 Scientific Inc. 1544 Sawdust Road, Suite 505 The Woodlands, TX 77380 8 OMB APPROVAL NO. 0348-0003 FEDERAL CASH TRANSACTIONS REPORT 1. Federal sponsoring agency and organlzaUonal element 10 which 1hls ~ Is submitted (See instructions on the back. If report is for more than one grant or U.S. Environmental Protection Agency assistance agreement, attach completed Standard Form 272A.) 2. RECIPIENT ORGANIZATION 4. Federal grant or other ldenUflcallon 5. Recipient's 8OOOW1I number or number Idenlifylng number Name: City of Dubuque BP-9871970 1-0 6. Letter of credit number 7. Lest payment voucher number Number 50 West 13th Street 7964 11 and Street: Give total number for this period City, State Dubuque. Iowa 52001 8. Payment Vouchers credited to 9. Treasury checks received (whether and ZIP Code: your account 1 or not deposited) 10. PERIOD COVERED BY THIS REPORT 3. FEDERAL EMPLOYER FROM (month, day, yesr) TO (month. day, yew) IDENTIFICATION NO. ~ 42-6004596 7/01/2005 8/02/225 FINAL a. Cash on hand beginning of reporting period $ 0.00 b. Letter of credit withdrawls 18,112.94 11. STATUS OF c. Treasury check payments FEDERAL d. Total receipts (Sum of lines b and c) 18,112.94 CASH e. Total cash available (Sum of lines a and d) 18,112.94 f. Gross disbursements 18,112.94 (See specific g. Federal share of program income instructions 0.00 on the back) h. Net disbursements (Line f minus line g) 18,112.94 i. Adjustments of prior periodS j. Cash on hand end of period $ 0.00 12. THE AMOUNT SHOWN 13. OTHER INFORMATION ON LINE 11), ABOVE, REPRESENTS CASH RE- a. Interest income $ QUIREMENTS FOR THE ENSUING b. Advances to subgrantees or subcontractors $ Days 14. REMARKS (Attach additional sheets of plain paper, if more space;s required) THIS IS THE FINAL REPORT FOR THIS GRANT. ALL FUNDS HAVE BEEN REQUESTED AND RECEIVED. ALL EXPENDITURES HAVE BEEN MADE. I certify to the best of my knowledge and belief that this report Is true in all respects and that all disbursements have been made for the purpose and conditions of the grant or egreemenL AUTHORIZED CERIFICATION 15. DATE REPORT SUBMITTED 08/0212005 CERTIFYiNG OFFICIAL Kenneth J. Tekippe, Finance Director TELEPHONE (Area Code. Number, Extension) 563 589-4133 THIS SPACE FOR AGENCY USE NSN 7540.01.016-5434 272.103 STANDARD FORM 272 (Rev. 7-l17) Prescribed by OMB Clrculsrs A.102 and A.110 FINANCIAL STATUS REPORT (Short Form) (Follow instructions on the back) 1. Federal Agency and Organizational Element 2. Federal Grant or Other Identifying Number Assigned OMB Approval Page of to Which Report is Submitted By Federal Agency No. U. S. Environmental Protection Agency BP-98719701-0 0348-0038 1 1 pages 3. Recipient Organization (Name and complete address, including ZIP code) City of Dubuque, Iowa 50 West 13th Street, Dubuque, Iowa 52001 4. Employer Identification Number 5. Recipient Account Number or Identifying Number 6. Final Report 7. Basis 42-6004596 FINAL REPORT IZI Yes DNo o Cash D Accrual 8. Funding/Grant Period (See instructions) 9. Period Covered by this Report From: (Month, Day, Year) ro: (Month, Day, Year) From: (Month, Day, Year) To: (Month, Day, Year) 10/1/2002 6/30/2005 12131/2004 6/30/2005 10. Transactions: I II III Previously This Cumulative Reported Period a. Total outlays 157,477.00 47,632.72 205,109.72 b. Recipient share of outlays 0.00 5,109.72 5,109.72 c. Federal share of outlays 157,477.00 42,523.00 200,000.00 ,',c' 'I, 7,. d. Total unliquidated obligations ; , .'. .',> ' ," " e. Recipient share of unliquidated obligations '. :' " ." ',' " . f. Federal share of unliquidated obligations ..' . , g. Total Federal share(Sum of lines c and f) " ,', 200,000.00 '" , " .' , ',/ > h. Total Federal funds authorized for this funding period 200,000.00 , . i. Unobligated balance of Federal fund(Line h minus line g) 0.00 . ., a. Type of Rate(Place .X. in appropriate box) 11. Indirect D Provisional D Predetermined DFinal D Fixed Expense b. Rate c. Base I d. Total Amount e. Federal Share 12. Remarks: Attach any explanations deemed necessary or information required by Federal sponsoring agency in compliance with goveming legislation. ALL EXPENDITURES HAVE BEEN MADE AND ALL FUNDS HAVE BEEN REQUESTED AND RECEIVED. 13. Certification: I certify to the best of my knowledge and belief that this report is correct and complete and that all outlays and unliquidated obligations are for the purposes set forth in the award documents. Typed or Printed Name and Title Telephone (Area code, number and extension) Kenneth J. Tekippe, Finance Director 563 589-4133 Signalure uthorized Certifying Official Date Report Submitted (~J) CJ)!._~/d/1 August2,2005 NSN 7540-~'1-218-4387 V 269-202 Standard Form 269A Rev. 7-97 ( ) Prescribed by OMB Circulars A-102 and A-11C