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Cable TV equipment Grants - Public, Education, Government DUB~E ~YN--~ MEMORANDUM September 13, 2005 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: PEG Access Equipment Grants Public Information Officer Randy Gehl is recommending approval of the Cable T.V. Tele-programming Commission requests to fund four Public, Education, Government (PEG) access equipment grants. I concur with the recommendation and respectfully request Mayor and City Council approval. ffl4 (:", j1t~ Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Randy Gehl, Public Information Officer ,'..''''"', ;.-t . I '-.!..' lli;B~E ~YN--~ MEMORANDUM Sept. 9, 2005 TO: Michael Van Milligen, City Manager FROM: Randy Gehl, Public Information Officer SUBJECT: PEG Access Equipment Grants BACKGROUND As part of the new cable television franchise agreement, Mediacom is required to contribute 1.75% of its gross revenues annually, paid at the same time and in the same manner as the franchise fee, to an interest-bearing account upon which the City may draw for capital support for PEG and I-Net use. These funds are to be used for Public, Education, Government (PEG) access equipment grants. There is currently $176,400 in this fund for FY2006. The Cable TV Tele-programming Commission met Wednesday, Sept. 7,2005. The commission received four requests for Public, Education, Government (PEG) access equipment grants: · Eleanor Roosevelt Middle School, $15,676 for equipment to implement a telecommunication program at the new school. Requested by Tom DeGree, Technology Chairperson and TV Director at Roosevelt. · Dubuque Community School District (DCSD), $14,832.13 for equipment to operate the new Dubuque Community Schools education channel, provided as part of the new franchise. Requested by Gary Olsen, DCSD Communications Director, and presented to the commission by Jim Barefoot of Mediacom. · Mediacom Public Access Studio, $67,423 ($24,219 for three new cameras and related equipment and $43,204 for editing equipment to replace the public access van). Requested by Jim Barefoot. · City of Dubuque Cable TV Division, $23,033.75 for three cameras and related equipment to replace the cameras in the Carnegie-Stout Library Auditorium. Requested by Cable TV Technician Doug McCallum, presented by Public Information Officer Randy Gehl. Each request included a detailed estimate (see attached). Following the presentation of each request, discussion followed. Each request was unanimously approved by the commission. RECOMMENDED ACTION I recommend that these commission-approved requests be forwarded to the City Council to receive, file, and approve. RG Attachments: . Equipment Quotations for City of Dubuque Cable Television Division, Dubuque Community School District, and Mediacom Public Access Studio . Program Description and Equipment Cost Estimate for Eleanor Roosevelt Middle School . Thursday, July 07,2005 Ms. Pauline Maloney.. Cable Commission Member 506 St. George Street Dubuque, Iowa 52003 Dear Ms. Maloney Hello, my name is Tom DeGree and I am the Technology Chairperson and TV Director at Eleanor Roosevelt Middle School. As you may be aware, the new cable franchise agreement provides monies for local public access, education, and government entities for telecommunications initiatives. I attended the June 7th commission meeting, proposed an educational initiative, and requested PEG funding for equipment to implement this telecommunication program at Roosevelt Middle School in August. The proposal was well received, but unfortunately, the commission did not have a quorum to vote. The commission members in attendance requested that I come to the next scheduled meeting to be present for their decision. In light of this, I am sending a copy of the proposal for your review. If you have any questions, suggestions, or concerns, please feel free to contact me at my home phone, 556-3177 or email tomde9ree@aol.com Thank you for your time and consideration. Sincerely, Tom DeGree cc: Ms Jennifer Tigges, Sr. Carol Hoverman, Ms. Maria Araeipour, Mr. Burton Everest, Mr. Jim Barefoot This is a request to Mediacom Communications for PEG funding to purchase telecommunications equipment for use at Eleanor Roosevelt Middle School. Funding this initiative will: · Improve Intra-school communications · Provide unique, exciting, and proven educational opportunities for Roosevelt students · Increase community event programming offered by Medicom · Share school-related information and events with the Dubuque community Page 1. Page 2. Page 3. Page 4. A Promising History Request Explanation Itemized Budget Architectural drawing of TV Studio, Control Room, and Editing Bay at Roosevelt Middle School. Submitted by: Tom DeGree Eleanor Roosevelt Middle School Technology Department Chairperson and TV Director Tuesday, June 07, 2005 A Promising History .~~'," .t<----p' It:JPP' .....~ if" JW ~ Multimedia Productions began 3 years ago when Washington Jr. High's Principal and I felt that the school's daily morning announcements needed an updated method of delivery. We sought the expertise of MediaCom, discussed the idea with a group of interested students and decided to try a few live TV broadcasts. Great things happened: . Intra-school communications linprovedsignificantly. Daily announcements became more interesting, the school community became more attentive, and daily operations ran more smoothly. . The students involved became very excited about learning to use telecommunications, multimedia technology, and performing real-life jobs as anchorpersons, camera operators, audio engineers, teleprompter programmers, directors, scriptwriters, etc. . Language Arts teachers provided additional enrichment opportunities for their students by mentoring and scheduling them as student anchors! · This years record participation involved 12 faculty members, 45 student production crewmembers, and 326 student anchors. That was just the beginning... The program has become so successful as a school communication and educational enrichment opportunity, that a TV studio, control room, and editing bay has been built into Eleanor Roosevelt Middle School (see attached architectural drawing on page 4). Enhanced opportunities ahead... Whereas Washington Jr. High is an older building with wiring limitations that created barriers to broader programming, Roosevelt's Auditorium has been wired with video and audio drops that terminate in the new control room for mixing and recording. With the right equipment we'll be able to record, and distribute to MediaCom, full-length concerts, school-wide spelling bees, geography bees, as well as musical and dramatic productions. As stated above, this is just the beginning... Page 1 However, our grant proposal to the DRA for equipment to operate the studio, control room, and editing bay complex was not funded. Mr. Lass, Roosevelt's Principal believes this because Roosevelt did not have its federal ID number and status before the grant deadline of February 22. The district did not receive the proposal-required "non-profit, educational" status in late March. And so, I am here today to request PEG funding from MediaCom that would enable us to offer this unique, proven and growing educational program to our students at Roosevelt, and with their developing expertise, offer broader educational programming for the community through MediaCom's distribution channels. On the next page is a budget sheet detailing our equipment-funding request. You will find three sections: 1. Control Room equipment 2. Studio equipment 3. Portable "on location" equipment requires some explanation. Without the "portable" equipment, we are still capcible of producing our daily newscast and recording programs in the Auditorium. The portable equipment makes is possible for students to go "on location" to film sporting events and classroom projects such as physics olympics, debates, art demonstrations, etc. The attached budget sheet shows three red-ink totals: 1. Total w/o portable equipment = total excluding the portable equipment. 2. Total with good portable = 1 of everything on the portable list. 3. Total with better portable = 2 of everything on the portable list. We thank you for your time and consideration. Sincerely, Tom DeGree Eleanor Roosevelt Middle School TV Director and Technology Department Chairperson Page 2 # Item Qty Cost Ext Cost Purpose Vendor Control Room 1 MX-4 Digital Video Mixer 1 $3,795 $3,795 Mix video signals B&H Photo 2 15-17" preveiw monitor 1 $350 $350 Preview MX switcher Best Buy/DBa 3 Title Maker 3000 CG 1 $750 $750 Text Generator B&H Photo 4 15-17' CG preview monitor 1 $350 $350 Preview CG Best Buy/DBa 5 Audio Mixer (8-12 inputs) 1 $299 $299 mix audio A V Edu Coop 6 AN distribution amplifier 1 $129 $129 Distribute A V signals A V Edu Coop 7 Progam Recorder (DV/S-vhs) 1 $805 $805 To record producitons AV Edu Coop 8 Program monitor 1 $350 $350 To view final production Best Buy/DBa 9 RF converter 1 $40 $40 To connect Talent mono Best Buy/DBa 10 Computer w/ DVD Rom 1 $1 , 1 00 $1 ,1 00 A V source RCS/DBa 11 SVHS/DVD Deck 1 $120 $120 A V source A V Edu Coop 12 CD Player 1 $60 $60 Audio source Best Buy/DBa 13 Various cables ? $100 $100 Com ponents AV Edu Coop 14 intercom system 1 $998 $998 Production com. Markertek 15 Firestore DV storage 1 $467 $467 Encoded storage videoguys.com 16 Control Room sub total Sub total $9,713 . Studio 17 DV camcorders 2 $650 $1,300 Shoot production Best Buy/DBa 18 Compo Video 4-way splitter 1 $88 $88 Split signal for teleprs. Markertek 19 15-17" LCD telep.monitors 2 $299 $598 Anchor T eleprom pters Staples/DBa 20 Camcorder tripod units 2 $152 $304 Hold camera, telepr, etc A V Edu Coop 21 small talent monitors 2 $40 $80 talent to see output Best Buy/DBa 22 Microphones 3 $138 $415 capture anchor sound Full Compass Ed disc 23 Firewire DV cables 6 $40 $240 2@6', 2@25', 2@50' A V Edu Coop 24 Microphone cable extenso 3 $22 $66 H Duty 16' - 24' A V Edu Coop 25 Studio sub total Sub total $3,091 Total w/o Portable $12,804 Portable "On Location" 26 Camcorder 2 $650 $1,300 Remote shooting Best Buy/DBa 27 Microphones 2 $180 $360 Remote shooting Full Compass Ed disc 28 tripods 2 152 $304 Remote shooting A V Edu Coop 29 Digital Still Cameras 2 $429 $858 Remote shooting Best Buy/DBa 30 Camcorders carry cases 2 $25 $50 Remote shooting Best Buy/DBa 31 Portable subtotal Sub total $2,872 Total with good portable $14,240 32 Total with better Portable $15,676 Page 3 ECS,INC Equipment Quotation Customer Copy Q 61005-74-PB QUOTATION DATE 06/10/2005 Page No. 1 ELECTRONIC COMMUNICATION SYSTEMS 5665 Tremont Ave. · Davenport Iowa · 52807 Voice: (563) 322-1525 Fax: (563) 322-5920 www.ecsdav.com Mailing Address Shipping Address I Gary Olsen 'I' Dubuque Community Schools 2300 Chaney Rd l~ubu... que, IA 52001-3095 __ __ Dubuque, IA 52001-3095 Phone: [S6j:."S52-3000 FAX: 1563-590-3840 Qty Mfg. Description _~!~~p_ alld ~~.i.~jl.9.fj~_~,]!.~j~~~n~~J9.!!_hereat-ECS--------"'--'---~:~=:......__._._.__.__..__......._~~=-------~ ...!__.lFreation of Emergency Restore_QY.R..lm_~~ of th~L~~!.:'Dri..Y.~.m___________ -. ------------mm.------J _!-L~~~~~.!~.P~rt for one ~ear .___.._____________..__. I 1 Alps Electric DISK DRIVE 3.S" 1.44MB BLACK I (USA) I 1 Capital Audience.tv suite complete with Audience software suite, Audience.billboard software, I Networks Audlence.web software and Matrox CG2000/C/N card & CG2000NID/CBl [1]CRU IUNIV MOUNTING KIT 3.51N HOD TO S.251N BAY BLACK & WHITE BEZElS'---1 1 Dell Dell UltraSharp 240SFP, Wide Flat Panel wlHeight Adjustable Stand, 24.0 Inch VIS, Optiplex and Precision r"1T1ntel 1925XE lGA775 MAX-4GB DDR2 ATX PCIE16 PCIE 4PCI SHD GBE SATA-R 11'1 Intel Ip4-S60J lGA775 800MHZ HT SOC-T 3.6GHZ 1MB CACHE ~g5iOn---lDDR2KiTPC2:42oo1-GB--DDR2KiT"1.- [--:r-TMatrox IParhelfa™ APVe .-.----------...........----- I1"IMicrosoft I Microsoft Windows XP Professional SP2 - OEM - 1 pack r11 Microsoft I PS2 INTERNET KEYBOARD BLACK [TI Microsoft IWHEEl MOUSE OP11CAl WIN/MAC PS2IUSB BLACK I 1 IPlextor IpX-716A DVD+-RlRW CDRlRW INT 8X +RW/4X -RW/4X +R DU48X COR WIN 11"1 Promise .IFASTTRAK S150 SX4-M 4PORT SATA RAID 0/1/10/5/JBOD 64MB ECC PCI I Technology" I 1 ISeagate 1300GB NCQ Internal SATA-8MB .. ~--"-T4OOGB 720C)RPMSATANCQ....----.---..---.- -..-------.--..--..... ,-1-TSupennicro-TRACKMOUNT'RAll KIT FOR SC742 SYS-7042MS:a""RAfCKif-SLACK---...._-...._. [TISupermicro 111BAY MID TOWER 4U EATX BLACK 550W SSI SCA SATA I1lSymantec IpCANYWHERE 11.S HOST & REMOTE RETAil Gary Olsen Dubuque Community Schools-Forum 2300 Chaney Rd Customer': 3317 .._...__....._..___._..~_._____...._.___._m_... i """"___"1 I I --I I r I --I --'l --"l -~ Equipment Quotation Customer Copy Q 61005-74-PB QUOTATlON DATE 06/10/200S Page No. 2 ECs'INC ELECTRONIC COMMUNICATION SYSTEMS 5665 Tremont Ave. · Davenport Iowa · 52807 Voice: (563) 322-1525 Fax: (563) 322-5920 www.ecsdav.com Mailing Address Shipping Address Gary Olsen Dubuque Community Schools 2300 Chaney Rd Dubuque, IA 52001-3095 Gary Olsen Dubuque Community Schools-Forum 2300 Chaney Rd Dubuque, IA 52001-3095 Phone: 1563-552-3ooif'..... - _.~ FAX: 1563-590-3840 ...._-.. - .............--.1 Customer': 3317 Qty. Mfg. Description !A NTSC monitor, player/recordfng-vrR, video/audio cables,"'on-=site installa'jion--a--nd training are not included on this quote but can be added at an additional charge. ECS charges $29.95 for every 15 minutes of technical support jf you donlt have a valid ECS phone support package.. Terms: 20 F.O.B.: Origin Submitted By: Equipment List Total: Equipment Sell Total: Custom Total: Labor Total: City Tax: State Tax: Shipping: Bid Total: Pricing Valid Through: Paul Bailey Accepted By: P.O. #: 15,345.441 12,907.18 1,925.00 0.00 0.00 0.00 14,832.18 07/13/2005 Equipment Quotation Customer Copy Q 81505-75-RL QUOTATION DATE 08/15/2005 Page No. 1 .- ECS, INC. ELECTRONIC COMMUNICATION SYSTEMS 5665 Tremont Ave. * Davenport Iowa * 52807 Voice: (563) 322-1525 Fax: (563) 322-5920 www.ecsdav.com Mailing Address Shipping Address Jim Barefoot Mediacom Communications 3033 Asbury Rd Dubuque, IA 52001 Jim Barefoot Mediacom Communications 3033 Asbury Rd Dubuque, IA 52001 Phone: 1563-588-3040 Qty Model No. IStudio 1 COM-40FC/C Mfg. FAX: 1563-557-7413 Description List Ea I Customer #: 1910 List Ext Sell Ea Sell Ext nchor 2196.00 131523PRO 1 ASYF-0654-01 4 station headset system wI dual muff headset, case, power supply & (4) 50' cables IBogen Imini/DV ILANC remote control Focus FS-2 Firestore recorder Enhancement s ILaird ILaird ISony I3IL TM-DV4I4-70 [6l TM-FDR I3lHVRZ1 U Terms: 20 F.O.B.: Origin Submitted By: 170' 4 pin to 4 pin DV cable lfirewire extender IHDV Camcorder 89.951 269.851 99.951 599.701 5946.001 17838.001 Equipment List Total: Equipment Sell Total: Custom Total: Labor Total: City Tax: StateTax: Shipping: Bid Total: Pricing Valid Through: 64.001 192.001 89.001 534.001 4995.001 14985.001 28,883.55 24,219.00 Rex Lawrence 242.19 1,210.95 0.00 25,672.14 09/14/2005 Accepted By: P.O. #: .- P:CS,INC. Equipment Quotation Customer Copy Q 81505-73-RL QUOTATION DATE 08/15/2005 Page No. 1 ELECTRONIC COMMUNICATION SYSTEMS 5665 Tremont Ave. * Davenport Iowa * 52807 Voice: (563) 322-1525 Fax: (563) 322-5920 www.ecsdav.com Mailing Address Shipping Address Jim Barefoot Mediacom Communications 3033 Asbury Rd Dubuque, IA 52001 Jim Barefoot Mediacom Communications 3033 Asbury Rd Dubuque, IA 52001 Phone: 1563-588-3040 Qty Model No. Ivan REVISED 9-7-05 I2IBP-200 1 COM-40FC/C Mfg. FAX: 1563-557-7413 Description List Ea I Customer#: 1910 List Ext Sell Ea Sell Ext IAnchor Anchor Ibelt pack user station 4 station headset system wi dual muff headset, case, power supply & (4) 50' cables IAnchor Idual muff headset IBogen Imini/DV ILANC remote control Focus shoe mount Enhabnceme nts 1 Focus FS-4 Firestore recorder w/80GB Enhancement hard rive s Focus 180 minute battery pack I;nhancement ILaird 14 pin to 4 pin barrel ILaird 170' 4 pin to 4 pin DV cable ILaird lfirewire extender ISony IAnycast switcher ISony Ivideo input module ISony IHDV Camcorder ISony IHard Case for HVRZ1 U 1 IWhirlwind 1100' Microphone extension cablel '190.001 2196.00 I2lH-200 131523PRO 2 ASYF-0849-01 2 ASYF-0835-01 2 BAIT -0009-01 ~FW4F-FW4F I10lL TM-DV4I4-70 I8lL TM-FDR I1lAWSG500 I1lBKAW570 I3lHVRZ1 U I3lLCZ1TH I4lMKQ100/LOGO 19.951 119.701 16.501 99.001 89.951 899.501 64.001 640.001 99.951 799.601 89.001 712.001 19500.001 19500.001 17290.001 17290.001 1700.001 1700.001 .1527.001 1527.001 5946.001 17838.001 4995.0~ 14985.001 400.001 1200.001 320.001 960.001 102.001 408.001 62.001 248.001 Equipment Quotation Customer Copy Q 81505-73-RL QUOTATION DATE 08/15/2005 Page No. 2 ~ ECS,INC. -. ELECTRONIC COMMUNICATION SYSTEMS 5665 Tremont Ave. * Davenport Iowa * 52807 Voice: (563) 322-1525 Fax: (563) 322-5920 www.ecsdav.com Mailing Address Shipping Address Jim Barefoot Mediacom Communications 3033 Asbury Rd Dubuque, IA 52001 Jim Barefoot Mediacom Communications 3033 Asbury Rd Dubuque, IA 52001 Phone: 1563-588-3040 Qty Model No. FAX: 1563-557 -7 413 Description List Ea I Customer#: 1910 List Ext Sell Ea Sell Ext Mfg. Terms: 20 F.O.B.: Origin Submitted By: Equipment List Total: Equipment Sell Total: Custom Total: Labor Total: City Tax: State Tax: Shipping: Bid Total: Pricing Valid Through: Rex Lawrence Accepted By: P.O.#: 50,751.80 43,204.00 432.04 2,160.20 0.00 45,796.24 10/07/2005 ECS,INC. Equipment Quotation Customer Copy Q 81205-63-RL QUOTATION DATE 08/12/2005 Page No. 1 ELECTRONIC COMMUNICATION SYSTEMS 5665 Tremont Ave. * Davenport Iowa * 52807 Voice: (563) 322-1525 Fax: (563) 322-5920 www.ecsdav.com Mailing Address Doug McCallum Cable Franchise Administration City Hall Annex 1300 Main St Dubuque, IA 52001-4732 Phone: 1563-589-4279 Qty Model No. Mfg. Shipping Address 3 Custom camera facility panels 50.0~ 150.0~ 1 Video/BlackburstlPower& Control cables, connectors, hardware, panduit, etc. 400.0~ 400.00 1 Installation, setup and instruction 1660.0~ 1660.00 Revised 8-26-05 ~C power @ equipment locations provided by owmer. ~II cable specifed is non-plenum. 3 \HV-D30B&P PAK2 JHitachi 3 chip CCD color camera system 8670.001 26010.0ar 6118.0~ 18354.00 wI panltilt, camera control module, 16X lens & power supply Doug McCallum Cable Franchise Administration City Hall Annex 1300 Main St Dubuque, IA 52001-4732 FAX: 1563-589-4299 I Customer #: 297 Description List Ea List Ext Sell Ea Sell Ext Jpana Con Ipan/tiltllens/camera controller I Iwallmount I Imachine control interface cable I (8060349) DVD Recorder w/100 GBHD IOVD player r:t"lPT -C50 ~IPT-WM-50 I1lPRPADVD 2 OMREH50S IHitachi IHitachi ILeightronix Pana Con 11l0VDS29K Terms: 20 F.O.B.: Origin Submitted By: 79.9~ 79.951 69.0~ 69.0~ 29,593.85 20,823.75 550.00 1,660.00 0.00 0.00 0.00 23,033.75 09/25/2005 Rex Lawrence Equipment List Total: Equipment Sell Total: Custom Total: Labor Total: City Tax: State Tax: Shipping: Bid Total: Pricing Valid Through: Accepted By: P.O.#: ~f.!.