Kaufmann Avenue HMA Resurfacing Project AcceptanceMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Kaufmann Avenue HMA Resurfacing Project
(John F. Kennedy Road to Carter Road)
Iowa DOT Project No. STP -U -2100 (662)- -70 -31
Iowa DOT Agreement No. 6- 10- STPU -05
(CIPs 3002140, 3002141, 3501029, 7202243)
DATE: June 25, 2012
Dubuque
bierd
All-America City
1
2007
City Engineer Gus Psihoyos is recommending acceptance of the Kaufmann Avenue
HMA Resurfacing Project (John F. Kennedy Road to Carter Road), as completed by
Top Grade Excavating, Inc., in the final contract amount of $560,742.09, which is an
8.3% increase from the original contract amount of $517,601.34. This increase was due
to additional placement of curb and gutter and roadway base stabilization under the
asphalt pavement.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Kaufmann Avenue HMA Resurfacing Project
(John F. Kennedy Road to Carter Road)
Iowa DOT Project No. STP -U -2100 (662)- -70 -31
Iowa DOT Agreement No. 6- 10- STPU -05
(CIPs 3002140, 3002141, 3501029, 7202243)
DATE: June 22, 2012
INTRODUCTION
Dubuque
bierd
All-America City
1
2007
The enclosed resolution provides for the acceptance of the construction contract for the
Kaufmann Avenue HMA Resurfacing Project (John F. Kennedy Road to Carter Road),
Iowa DOT Project No. STP -U -2100 (662)-- 70 -31.
BACKGROUND
The Kaufmann Avenue HMA Resurfacing Project (John F. Kennedy Road to Carter
Road) provided for the following improvements:
Asphalt (HMA) resurfacing of Kaufmann Avenue, between John F. Kennedy Road to
Carter Road.
Replacement of existing curb and gutter sections.
Construction of ADA- compliant curb access ramps.
Installation of 6 -inch under drain on the south side of Kaufmann Avenue to collect
water seepage from higher ground and drain the base for the roadway.
DISCUSSION
The Kaufmann Avenue HMA Resurfacing Project (John F. Kennedy Road to Carter
Road) was completed by Top Grade Excavating, Inc. of Farley, Iowa, in the final
contract amount of $560,742.09, which is an 8.3% increase from the original contract
amount of $517,601.34. There was an increase in the contract value because of
additional placement of curb and gutter and roadway base stabilization under the
asphalt pavement.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $560,742.09 to Top Grade Excavating, Inc. for the Kaufmann
Avenue HMA Resurfacing Project (John F. Kennedy Road to Carter Road).
BUDGET IMPACT
The project cost summary for the Kaufmann Avenue HMA Resurfacing Project (John F.
Kennedy Road to Carter Road), Iowa DOT Project No. STP -U -2100 (662)- -70 -31 is as
follows:
Construction Contract
Contingency
Design, Construction Engineering &
Inspection
The project funding summary is as follows:
CIP No. Fund Description
DMATS STP Funds
3002140 Kaufmann Avenue Resurfacing
3002141 Sunset Ridge Reconstruction
3501029 Stone Retaining Walls
7202243 Kaufmann & Trygg Storm Sewer Extension
Total Project Funding
ACTION TO BE TAKEN
Award Final
$517,601.34 $560,742.09
52,199.52 0
86 129.20 110, 695.44
$655,930.06 $671,437.53
Fund Amount
$448,593.67
120,000.00
30,000.00
$56,860.58
15,983.28
$671,437.53
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $560,742.09 to
Top Grade Excavating, Inc. for the Kaufmann Avenue HMA Resurfacing Project (John
F. Kennedy Road to Carter Road), Iowa DOT Project No. STP -U -2100 (662)-- 70 -31.
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Supervisor
Bob Green, Water Department Manager
Jon Dienst, Civil Engineer II
David Ness, Civil Engineer II
Deron Muehring, Civil Engineer II
Greg Doeden, Civil Engineer I
RESOLUTION NO. 169 -12
ACCEPTING THE KAUFMANN AVENUE. HMA RESURFACING PROJECT (JOHN F.
KENNEDY ROAD TO CARTER ROAD), IOWA DOT PROJECT NO. STP -U -2100
(662)- -70 -31 AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO
THE CONTRACTOR
Whereas, the Public Improvement Contract for the Kaufmann Avenue HMA
Resurfacing Project (John F. Kennedy Road to Carter Road), Iowa DOT Project No.
STP -U -2100 (662)- -70 -31 (the Project) has been completed and the City Engineer has
examined the work and filed a certificate stating that the Project has been completed
according to the terms of the Public Improvement Contract and that the City Engineer
recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the DMATS STP Funds, Kaufmann Avenue Resurfacing (CIP 3002140), Sunset Ridge
Reconstruction (CIP 3002141), Stone Retaining Walls Fund (CIP 3501029) and
Kaufmann & Trygg Storm Sewer Extension (CIP No. 7202243) appropriations for the
contract amount of $560,742.09 less any retained percentage provided for therein as
provided in Iowa Code chapter 573, and to pay such retainage only in accordance with
the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 2 day of J� Y , 2012.
Attest:
Kevi ' S. Firnstahl, `Mf erk
R. W. Joni', Y ayor Pro -Tem
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE KAUFMANN
AVENUE HMA RESURFACING PROJECT (JOHN F. KENNEDY ROAD TO CARTER
ROAD), IOWA DOT PROJECT NO. STP -U -2100 (662)- -70 -31
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Kaufmann Avenue HMA Resurfacing Project (John F. Kennedy
Road to Carter Road), Iowa DOT Project No. STP -U -2100 (662)-- 70 -31, that the Project
has been performed in compliance with the terms of the Public Improvement Contract,
and that the total cost of the completed work is $671,437.53.
Dated this RaN 0 day of7uNc , 2012.
City Engineer
Filed in the office of the City Clerk on the' fr day of , 2012.
Aft ∎S ice%
evin S. Firnstahl, `i y Clerk
City of Dubuque - Engineering Division
Final Payment Form
PAYMENT NO: COUNCIL FINAL
PROJECT NAME: Kaufmann Avenue HMA Reconstruction /Resurfacing With Milling
From J.F. Kennedy Road to Carter STP -U -2100 (662) -70 -31
CONTRACTOR: Top Grade Excavating, Inc.
BID ITEM DESCRIPTION
UNIT
DATE: June 22, 2012
LETTING DATE: June 21, 2011
CONTRACT AMOUNT: $517,601.34
UNIT COST
QUANTITY
TO DATE
AMOUNT EARNED
TO DATE
ROADWAY ITEMS
0010 2101- 0850002 - Clearing & Grubbing UNIT $ 350.00 7.8 $ 2,730.00
0020 2102- 2713070 - Excavation, Class 13, Roadway & Borrow CY $ 7.09 3,137.0 $ 22,241.33
0030 2105- 8425005 - Topsoil, Fumish & Spread CY $ 71.76 59.36 $ 4,259.67
0040 2210- 0475115 - Graded Stone Base TON $ 18.70 341.07 $ 6,378.01
0050 2212- 0475095 - Clean and Preparation of Base MILE $ 2,000.00 0.30 $ 600.00
0060 2212 - 5070310 - Patch, Full -Depth Repair SY $ 44.68 395.34 $ 17,663.79
0070 2212 - 5070330 - Patch By Count (Repair) Each $ 200.00 14 $ 2,800.00
0080 2212- 5075001 - Hot Mix Asphalt Surface Patches TON $ 100.00 0.00 $
0090 2213- 6745500 - Removal of Curb STA $ 189.63 30.94 $ 5,867.15
0100 2214- 5145150 - Pavement Scarification SY $ 1.87 4,862.54 $ 9,092.95
0110 2301 - 1033080 - STD / SLIP PCC CL C CL 3 - 8 IN. SY $ 50.47 97.74 $ 4,932.94
0120 2303- 0000100 - HMA Commercial Mix ( Includes Asphalt Binder), As Per Plan TON $ 120.00 106.28 $ 12,753.60
0130 2303- 0031500 - HMA (1,000,000 ESAL), Base Course, 1/2 - IN. Mix TON $ 39.00 1,360.21 $ 53,048.19
0140 2303- 0033500 - HMA (1,000,000 ESAL), Surface Course, 1/2 - IN. Mix, NO FRIC REQ TON $ 39.00 817.51 $ 31,882.89
0150 2303- 0246428 - Asphalt Binder, PG 64 -28 TON $ 661.00 126.11 $ 83,358.71
0160 2303- 6911000 - HMA Pavement Samples LS $ 1,120.00 1 $ 1,120.00
0170 2435- 0600010 - Manhole Adjustment, Minor EACH $ 600.00 11 $ 6,600.00
0180 2502- 8212206 - Subdrain, Perforated Plastic Pipe, 6 IN. Dia. LF $ 12.25 1,596.4 $ 19,555.90
0190 2503- 0114215 - Storm SWR G -Main, Trenched, RCP 2000D, 15" LF $ 40.00 57.4 $ 2,296.00
0200 2503- 0114218 - Storm SWR G -Main, Trenched, RCP 2000D, 18" LF $ 44.00 186.5 $ 8,206.00
0210 2506- 4984000 - Flowable Mortar CY $ 150.00 0.00 $
0220 2510- 6745850 - Removal of Pavement SY $ 12.20 86.31 $ 1,052.98
0230 2511- 6745900 - Removal of Sidewalk SY $ 9.00 325.89 $ 2,933.01
0240 251.1- 7526004 - Sidewalk, PCC, 4 -IN. SY $ 33.00 226.61 $ 7,478.13
0250 2511 - 7526006 - Sidewalk, PCC, 6 -IN. SY $ 38.00 151.27 $ 5,748.26
0260 2511- 7528100 - Detectable Warnings For Curb Ramps SF $ 36.50 112 $ 4,088.00
0270 2512- 1725256 - Curb Plus Gutter, PCC, 2.5' LF $ 15.30 3,126.7 $ 47,838.51
0280 2515- 2475006 - Driveway, PCC, 6 -IN. SY $ 38.00 210.75 $ 8,008.50
0290 2515 - 6745600 - Removal of Paved Driveway SY $ 12.20 204.92 $ 2,500.02
0300 2527- 9263109 - Painted Pavement Marking, Waterborne or Solvent STA $ 60.00 4.13 $ 247.80
0310 2528- 8445110 - Traffic Control LS $ 12,640.00 1 $ 12,640.00
0320 2528- 8445113 - Flagger EACH $ 315.00 4 $ 1,260.00
0330 2533 - 4980005 - Mobilization LS $ 51,000.00 1 $ 51,000.00
0340 2599- 9999005 - Concrete Collar EACH $ 500.00 9 $ 4,500.00
0350 2599- 9999005 - Intake 101 -B EACH $ 1,965.00 7 $ 13,755.00
0360 2599- 9999005 - Intake 101 -B, Construct New Concrete Top EACH $ 765.00 2 $ 1,530.00
0370 2599- 9999005 - Intake 104 -B EACH $ 3,045.00 2 $ 6,090.00
0380 2599- 9999005 - Intake 104 -B, Special EACH $ 3,845.00 1 $ 3,845.00
0390 2599- 9999005 - Intake Protection EACH $ 60.00 0.00 $
0400 2599- 9999005 - Sign Post, Stop Sign, Removal and Installation EACH $ 100.00 2 $ 200.00
0410 2599- 9999005 - Sign Post, "U" Channel, Removal and Installation EACH $ 100.00 11 $ 1,100.00
0420 2599- 9999005 - Storm Water Curb Opening EACH $ 360.00 3 $ 1,080.00
0430 2599- 9999005 - Utility Access Frame and Cover EACH $ 405.00 10 $ 4,050.00
0440 2599- 9999020 - Granular Subbase TON $ 16.50 1,791.88 $ 29,566.02
0450 2599- 9999020 - 3" Crushed Stone Base TON $ 11.08 3,280.78 $ 36,351.04
0460 2601- 2639010 - Sodding SQ $ 75.00 66.56 $ 4,992.00
0470 2601- 2643110 - Watering for Sod, Special Ditch Control or Slope Protection MGAL $ 60.00 7.996 $ 479.76
TOTAL AMOUNT EARNED TO DATE - BASE BID:
$ 547,721.17
8001 2503 - 0200036 - Remove Storm Sewer Pipe Less Than Or Equal to 36 IN. LF $ 19.00 87.10 $ 1,654.90
8002 2602- 0000312 - Perimeter and Slope Sediment Control Device, 12 IN. Dia. LF $ 3.85 137.00 $ 527.45
8003 2599 - 9999005 - Adjust Water Valve EACH $ 475.00 22 $ 10,450.00
8004 2599 - 9999010 - (Price Adjustment) Intake, 104 -B Special EACH $ (1,000.00) 1 $ (1,000.00)
8005 2303 - 7000620 - Payment Adjustment Incentive /Disincentive for HMA Mixture Field Voids EACH $ 1.00 1,388.57 $ 1,388.57
TOTAL AMOUNT EARNED TO DATE - CHANGE ORDERS:
TOTAL AMOUNT EARNED TO DATE:
TOTAL DUE CONTRACTOR:
ENGINEERING:
TOTAL CONSTRUCTION COST:
CERTIFICATE OF THE CITY MANAGER:
$560,742.09
$110,695.44
$671,437.53
13,020.92
$ 560,742.09
I hereby certify that the above statement shows in detail the correct amount of all work required to complete the above
improvement.
APPROVED:
APPROVED:
Michael Van Milligen, City Manager
City of Dub
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned,
contractor for the above improvement, does hereby accept the above "Total Due Contractor ", as full settlement for all claims for
said improvement.
CONTRACTOR:
BY:
TITLE:
DATE: