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Kaufmann Avenue HMA Resurfacing Project AcceptanceMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Kaufmann Avenue HMA Resurfacing Project (John F. Kennedy Road to Carter Road) Iowa DOT Project No. STP -U -2100 (662)- -70 -31 Iowa DOT Agreement No. 6- 10- STPU -05 (CIPs 3002140, 3002141, 3501029, 7202243) DATE: June 25, 2012 Dubuque bierd All-America City 1 2007 City Engineer Gus Psihoyos is recommending acceptance of the Kaufmann Avenue HMA Resurfacing Project (John F. Kennedy Road to Carter Road), as completed by Top Grade Excavating, Inc., in the final contract amount of $560,742.09, which is an 8.3% increase from the original contract amount of $517,601.34. This increase was due to additional placement of curb and gutter and roadway base stabilization under the asphalt pavement. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Gus Psihoyos, City Engineer Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer SUBJECT: Kaufmann Avenue HMA Resurfacing Project (John F. Kennedy Road to Carter Road) Iowa DOT Project No. STP -U -2100 (662)- -70 -31 Iowa DOT Agreement No. 6- 10- STPU -05 (CIPs 3002140, 3002141, 3501029, 7202243) DATE: June 22, 2012 INTRODUCTION Dubuque bierd All-America City 1 2007 The enclosed resolution provides for the acceptance of the construction contract for the Kaufmann Avenue HMA Resurfacing Project (John F. Kennedy Road to Carter Road), Iowa DOT Project No. STP -U -2100 (662)-- 70 -31. BACKGROUND The Kaufmann Avenue HMA Resurfacing Project (John F. Kennedy Road to Carter Road) provided for the following improvements: Asphalt (HMA) resurfacing of Kaufmann Avenue, between John F. Kennedy Road to Carter Road. Replacement of existing curb and gutter sections. Construction of ADA- compliant curb access ramps. Installation of 6 -inch under drain on the south side of Kaufmann Avenue to collect water seepage from higher ground and drain the base for the roadway. DISCUSSION The Kaufmann Avenue HMA Resurfacing Project (John F. Kennedy Road to Carter Road) was completed by Top Grade Excavating, Inc. of Farley, Iowa, in the final contract amount of $560,742.09, which is an 8.3% increase from the original contract amount of $517,601.34. There was an increase in the contract value because of additional placement of curb and gutter and roadway base stabilization under the asphalt pavement. RECOMMENDATION I recommend that the City Council accept the improvements and authorize the payment of the contract amount of $560,742.09 to Top Grade Excavating, Inc. for the Kaufmann Avenue HMA Resurfacing Project (John F. Kennedy Road to Carter Road). BUDGET IMPACT The project cost summary for the Kaufmann Avenue HMA Resurfacing Project (John F. Kennedy Road to Carter Road), Iowa DOT Project No. STP -U -2100 (662)- -70 -31 is as follows: Construction Contract Contingency Design, Construction Engineering & Inspection The project funding summary is as follows: CIP No. Fund Description DMATS STP Funds 3002140 Kaufmann Avenue Resurfacing 3002141 Sunset Ridge Reconstruction 3501029 Stone Retaining Walls 7202243 Kaufmann & Trygg Storm Sewer Extension Total Project Funding ACTION TO BE TAKEN Award Final $517,601.34 $560,742.09 52,199.52 0 86 129.20 110, 695.44 $655,930.06 $671,437.53 Fund Amount $448,593.67 120,000.00 30,000.00 $56,860.58 15,983.28 $671,437.53 The City Council is requested to adopt the attached resolution to accept the improvements and to authorize the payment of the contract amount of $560,742.09 to Top Grade Excavating, Inc. for the Kaufmann Avenue HMA Resurfacing Project (John F. Kennedy Road to Carter Road), Iowa DOT Project No. STP -U -2100 (662)-- 70 -31. cc: Jenny Larson, Budget Director Don Vogt, Public Works Director John Klostermann, Street & Sewer Maintenance Supervisor Bob Green, Water Department Manager Jon Dienst, Civil Engineer II David Ness, Civil Engineer II Deron Muehring, Civil Engineer II Greg Doeden, Civil Engineer I RESOLUTION NO. 169 -12 ACCEPTING THE KAUFMANN AVENUE. HMA RESURFACING PROJECT (JOHN F. KENNEDY ROAD TO CARTER ROAD), IOWA DOT PROJECT NO. STP -U -2100 (662)- -70 -31 AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE CONTRACTOR Whereas, the Public Improvement Contract for the Kaufmann Avenue HMA Resurfacing Project (John F. Kennedy Road to Carter Road), Iowa DOT Project No. STP -U -2100 (662)- -70 -31 (the Project) has been completed and the City Engineer has examined the work and filed a certificate stating that the Project has been completed according to the terms of the Public Improvement Contract and that the City Engineer recommends that the Project be accepted; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The recommendation of the City Engineer is approved and the Project is hereby accepted. Section 2. The Finance Director is hereby directed to pay to the Contractor from the DMATS STP Funds, Kaufmann Avenue Resurfacing (CIP 3002140), Sunset Ridge Reconstruction (CIP 3002141), Stone Retaining Walls Fund (CIP 3501029) and Kaufmann & Trygg Storm Sewer Extension (CIP No. 7202243) appropriations for the contract amount of $560,742.09 less any retained percentage provided for therein as provided in Iowa Code chapter 573, and to pay such retainage only in accordance with the provisions of Iowa Code chapter 573. Passed, approved and adopted this 2 day of J� Y , 2012. Attest: Kevi ' S. Firnstahl, `Mf erk R. W. Joni', Y ayor Pro -Tem CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE KAUFMANN AVENUE HMA RESURFACING PROJECT (JOHN F. KENNEDY ROAD TO CARTER ROAD), IOWA DOT PROJECT NO. STP -U -2100 (662)- -70 -31 The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that he has inspected the Kaufmann Avenue HMA Resurfacing Project (John F. Kennedy Road to Carter Road), Iowa DOT Project No. STP -U -2100 (662)-- 70 -31, that the Project has been performed in compliance with the terms of the Public Improvement Contract, and that the total cost of the completed work is $671,437.53. Dated this RaN 0 day of7uNc , 2012. City Engineer Filed in the office of the City Clerk on the' fr day of , 2012. Aft ∎S ice% evin S. Firnstahl, `i y Clerk City of Dubuque - Engineering Division Final Payment Form PAYMENT NO: COUNCIL FINAL PROJECT NAME: Kaufmann Avenue HMA Reconstruction /Resurfacing With Milling From J.F. Kennedy Road to Carter STP -U -2100 (662) -70 -31 CONTRACTOR: Top Grade Excavating, Inc. BID ITEM DESCRIPTION UNIT DATE: June 22, 2012 LETTING DATE: June 21, 2011 CONTRACT AMOUNT: $517,601.34 UNIT COST QUANTITY TO DATE AMOUNT EARNED TO DATE ROADWAY ITEMS 0010 2101- 0850002 - Clearing & Grubbing UNIT $ 350.00 7.8 $ 2,730.00 0020 2102- 2713070 - Excavation, Class 13, Roadway & Borrow CY $ 7.09 3,137.0 $ 22,241.33 0030 2105- 8425005 - Topsoil, Fumish & Spread CY $ 71.76 59.36 $ 4,259.67 0040 2210- 0475115 - Graded Stone Base TON $ 18.70 341.07 $ 6,378.01 0050 2212- 0475095 - Clean and Preparation of Base MILE $ 2,000.00 0.30 $ 600.00 0060 2212 - 5070310 - Patch, Full -Depth Repair SY $ 44.68 395.34 $ 17,663.79 0070 2212 - 5070330 - Patch By Count (Repair) Each $ 200.00 14 $ 2,800.00 0080 2212- 5075001 - Hot Mix Asphalt Surface Patches TON $ 100.00 0.00 $ 0090 2213- 6745500 - Removal of Curb STA $ 189.63 30.94 $ 5,867.15 0100 2214- 5145150 - Pavement Scarification SY $ 1.87 4,862.54 $ 9,092.95 0110 2301 - 1033080 - STD / SLIP PCC CL C CL 3 - 8 IN. SY $ 50.47 97.74 $ 4,932.94 0120 2303- 0000100 - HMA Commercial Mix ( Includes Asphalt Binder), As Per Plan TON $ 120.00 106.28 $ 12,753.60 0130 2303- 0031500 - HMA (1,000,000 ESAL), Base Course, 1/2 - IN. Mix TON $ 39.00 1,360.21 $ 53,048.19 0140 2303- 0033500 - HMA (1,000,000 ESAL), Surface Course, 1/2 - IN. Mix, NO FRIC REQ TON $ 39.00 817.51 $ 31,882.89 0150 2303- 0246428 - Asphalt Binder, PG 64 -28 TON $ 661.00 126.11 $ 83,358.71 0160 2303- 6911000 - HMA Pavement Samples LS $ 1,120.00 1 $ 1,120.00 0170 2435- 0600010 - Manhole Adjustment, Minor EACH $ 600.00 11 $ 6,600.00 0180 2502- 8212206 - Subdrain, Perforated Plastic Pipe, 6 IN. Dia. LF $ 12.25 1,596.4 $ 19,555.90 0190 2503- 0114215 - Storm SWR G -Main, Trenched, RCP 2000D, 15" LF $ 40.00 57.4 $ 2,296.00 0200 2503- 0114218 - Storm SWR G -Main, Trenched, RCP 2000D, 18" LF $ 44.00 186.5 $ 8,206.00 0210 2506- 4984000 - Flowable Mortar CY $ 150.00 0.00 $ 0220 2510- 6745850 - Removal of Pavement SY $ 12.20 86.31 $ 1,052.98 0230 2511- 6745900 - Removal of Sidewalk SY $ 9.00 325.89 $ 2,933.01 0240 251.1- 7526004 - Sidewalk, PCC, 4 -IN. SY $ 33.00 226.61 $ 7,478.13 0250 2511 - 7526006 - Sidewalk, PCC, 6 -IN. SY $ 38.00 151.27 $ 5,748.26 0260 2511- 7528100 - Detectable Warnings For Curb Ramps SF $ 36.50 112 $ 4,088.00 0270 2512- 1725256 - Curb Plus Gutter, PCC, 2.5' LF $ 15.30 3,126.7 $ 47,838.51 0280 2515- 2475006 - Driveway, PCC, 6 -IN. SY $ 38.00 210.75 $ 8,008.50 0290 2515 - 6745600 - Removal of Paved Driveway SY $ 12.20 204.92 $ 2,500.02 0300 2527- 9263109 - Painted Pavement Marking, Waterborne or Solvent STA $ 60.00 4.13 $ 247.80 0310 2528- 8445110 - Traffic Control LS $ 12,640.00 1 $ 12,640.00 0320 2528- 8445113 - Flagger EACH $ 315.00 4 $ 1,260.00 0330 2533 - 4980005 - Mobilization LS $ 51,000.00 1 $ 51,000.00 0340 2599- 9999005 - Concrete Collar EACH $ 500.00 9 $ 4,500.00 0350 2599- 9999005 - Intake 101 -B EACH $ 1,965.00 7 $ 13,755.00 0360 2599- 9999005 - Intake 101 -B, Construct New Concrete Top EACH $ 765.00 2 $ 1,530.00 0370 2599- 9999005 - Intake 104 -B EACH $ 3,045.00 2 $ 6,090.00 0380 2599- 9999005 - Intake 104 -B, Special EACH $ 3,845.00 1 $ 3,845.00 0390 2599- 9999005 - Intake Protection EACH $ 60.00 0.00 $ 0400 2599- 9999005 - Sign Post, Stop Sign, Removal and Installation EACH $ 100.00 2 $ 200.00 0410 2599- 9999005 - Sign Post, "U" Channel, Removal and Installation EACH $ 100.00 11 $ 1,100.00 0420 2599- 9999005 - Storm Water Curb Opening EACH $ 360.00 3 $ 1,080.00 0430 2599- 9999005 - Utility Access Frame and Cover EACH $ 405.00 10 $ 4,050.00 0440 2599- 9999020 - Granular Subbase TON $ 16.50 1,791.88 $ 29,566.02 0450 2599- 9999020 - 3" Crushed Stone Base TON $ 11.08 3,280.78 $ 36,351.04 0460 2601- 2639010 - Sodding SQ $ 75.00 66.56 $ 4,992.00 0470 2601- 2643110 - Watering for Sod, Special Ditch Control or Slope Protection MGAL $ 60.00 7.996 $ 479.76 TOTAL AMOUNT EARNED TO DATE - BASE BID: $ 547,721.17 8001 2503 - 0200036 - Remove Storm Sewer Pipe Less Than Or Equal to 36 IN. LF $ 19.00 87.10 $ 1,654.90 8002 2602- 0000312 - Perimeter and Slope Sediment Control Device, 12 IN. Dia. LF $ 3.85 137.00 $ 527.45 8003 2599 - 9999005 - Adjust Water Valve EACH $ 475.00 22 $ 10,450.00 8004 2599 - 9999010 - (Price Adjustment) Intake, 104 -B Special EACH $ (1,000.00) 1 $ (1,000.00) 8005 2303 - 7000620 - Payment Adjustment Incentive /Disincentive for HMA Mixture Field Voids EACH $ 1.00 1,388.57 $ 1,388.57 TOTAL AMOUNT EARNED TO DATE - CHANGE ORDERS: TOTAL AMOUNT EARNED TO DATE: TOTAL DUE CONTRACTOR: ENGINEERING: TOTAL CONSTRUCTION COST: CERTIFICATE OF THE CITY MANAGER: $560,742.09 $110,695.44 $671,437.53 13,020.92 $ 560,742.09 I hereby certify that the above statement shows in detail the correct amount of all work required to complete the above improvement. APPROVED: APPROVED: Michael Van Milligen, City Manager City of Dub Gus Psihoyos, City Engineer City of Dubuque, Iowa CERTIFICATE OF THE CONTRACTOR: The undersigned, contractor for the above improvement, does hereby accept the above "Total Due Contractor ", as full settlement for all claims for said improvement. CONTRACTOR: BY: TITLE: DATE: