7 2 12 Clerk's Skeleton Notes and Meeting Calla
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
The Dubuque City Council met in regular session at 6:30 p.m. on July 2, 2012 in the
Historic Federal Building, 350 W. 6th Street.
Present: Mayor Pro -TeMI Jones; Council Members Fit4, Lyoz , Re',s�rf ck, City
Manager V r Milligen, City Attorney Li dahl
Absent: Mayor Buol; Council Members Connors and Sutton
Mayor Pro -Tem Jones read the call and stated this is a regular session of the City
Council called for the purpose of conducting such business that may properly come
before the Council.
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE
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CONSENT ITEMS
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1. Minutes and Reports Submitted
City Council proceedings of 6/18
Proof of publication for City Council proceedings of 6/4
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
Donna McKnight for property damage, North Grandview Estates, LLC /Richard Henkel
vs. City of Dubuque for installation of streets, Tina Pfeiler for vehicle damage
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Claim by Donna
McKnight for property damage, claim by Tina Pfeiler for vehicle damage.
Suggested Disposition: Receive and File; Concur
4. Safe Community Advisory Committee
Committee Member Amanda Elkins submitting her resignation from the Safe
Community Advisory Committee.
Suggested Disposition: Receive and File; Accept Resignation
5. Excess Worker's Compensation Insurance Renewal
City Manager recommending approval of the Worker's Compensation Excess Insurance
renewal with Safety National effective July 1, 2012 through June 30, 2013.
Suggested Disposition: Receive and File; Approve
6. Mediacom Dubuque Digital Upgrade 2012
City Manager providing an update on Mediacom's continuing transition away from
analog signals toward all digital television in Dubuque.
Suggested Disposition: Receive and File
7. Hunter Equity, LLC / 2013 Dubuque, LLC (FedEx)
City Manager recommending approval of a Consent and Subordination Agreement with
CrossFirst Bank.
Suggested Disposition: Receive and File; Approve
8. Kaufmann Avenue HMA Resurfacing - Project Acceptance
City Manager is recommending acceptance of the Kaufmann Avenue HMA Resurfacing
Project (John F. Kennedy Road to Carter Road), as completed by Top Grade
Excavating, Inc., in the final contract amount of $560,742.09.
RESOLUTION /O1-'6,2--
Accepting the Kaufmann Avenue HMA Resurfacing Project (John F. Kennedy Road to
Carter Road), Iowa DOT Project No. STP -U -2100 (662)- -70 -31 and authorizing the
payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
9. Sustainable Dubuque Project Status Update
City Manager transmitting the monthly Sustainable Dubuque Project Status Update for
June 2012.
Suggested Disposition: Receive and File
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10. Mines of Spain Trail - State Recreation Trail Grant Application
City Manager recommending approval to submit a 2012 State Recreational Trails grant
application in the amount of $170,500 to the Iowa Department of Transportation for
development of the Mines of Spain Trail and Trailhead Project.
RESOLUTION / Authorizing State Recreational Trails Grant Application to
Iowa Department of Transportation for development of the Mines of Spain Trail and
Trailhead
Suggested Disposition: Receive and File; Adopt Resolution(s)
11. Code of Ordinances - Adoption of Supplement No. 9
City Clerk recommending adoption of Supplement No. 9 to the City of Dubuque Code of
Ordinances, which adopts Ordinance Nos. 21 -12, 22 -12, 23 -12, 24 -12, 25 -12, 29 -12,
31 -12 and 32 -12.
RESOLUTION Adopting Supplement No. 9 to the Code of Ordinances of
the City of Dubuque, owa
Suggested Disposition: Receive and File; Adopt Resolution(s)
12. Homelessness Prevention and Rapid Re- Housing program (HPRP)
Amendment
City Manager recommending approval of Amendment Three to the Project Concern,
Inc. Agreement for the Homelessness Prevention and Rapid Re- Housing Program.
Suggested Disposition: Receive and File; Approve
13. Improvement Contracts / Performance, Payment and Maintenance Bonds
Drew Cook & Sons Excavating for 2012 Brick Manhole Replacement Project No. 4;
Horsfield Construction, Inc. for Ramona Street Panel Replacement Project; Winger
Construction Company for deconstruction of 517 East 22nd Street
Suggested Disposition: Receive and File
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14. Signed Contracts
Racom Critical Communications for AVL Equipment Service Agreement and IP Video
Service Support, Coca -Cola Beverage Agreement with the Leisure Services
Department
Suggested Disposition: Receive and File
15. Alcohol Compliance Civil Penalty for Alcohol License Holders - Baymont Inn
& Suites
City Manager recommending approval of the Acknowledgment/Settlement Agreement
for an alcohol compliance violation for Baymont Inn & Suites, 4025 McDonald Drive.
Suggested Disposition: Receive and File; Approve
16. Alcohol and Tobacco License Applications
Alcohol and Tobacco License Applications City Manager recommending approval of
annual liquor, beer, wine and tobacco licenses applications as submitted.
RESOLUTION Approving applications for beer, liquor, and /or wine permits,
as required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits
RESOLUTION f ) Approving applications for retail cigarette /tobacco sales
permits, as required by Iowa Code 453A.47A.
Suggested Disposition: Receive and File; Adopt Resolution(s)
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17. WP Investments, LLC — Acceptance of Deeds
City Attorney recommending the acceptance of deeds for two properties on 16th Street
from WP Investments, LLC related to the Bee Branch Creek Restoration Project.
RESOLUTION Accepting the deed to certain real estate in Dubuque County,
Iowa from WP Inves ments, LLC (East % of Lot 252)
RESOLUTION / Accepting the deed to certain real estate in Dubuque County,
Iowa from WP Investments, LLC (Tracs I, II & III)
Suggested Disposition: Receive and File, Adopt Resolutions
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ITEMS TO BE SET FOR PUBLIC HEARING
1. Theisen Supply, Inc.
2. Annexation Request - C3 Investments
3. Sewer Revenue Capital Loan Notes (Refunding Water Revenue Capital Loan
Notes Series 2010C)
4. Sewer Revenue Capital Loan Notes (State Revolving Fund Sponsored Project)
July 16, 2012
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1. Theisen Supply, Inc.
City Manager recommending that a public hearing be re -set for July 16, 2012, to
approve disposition of approximately 5.7 acres in the Dubuque Industrial Center West to
Leo Theisen for the purpose of constructing an 80,000 square foot warehouse
expansion.
RESOLUTION Resolution of Intent to dispose of an interest in City of
Dubuque real estate and fixing the date for a public hearing of the City Council of The
City Of Dubuque, Iowa on the proposed issuance of Urban Renewal Tax Increment
Revenue Obligations and the execution of a Development Agreement relating thereto
with Leo A. Theisen and Theisen Supply, Inc. and providing for the publication of notice
thereof
Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 7/16/12
2. Annexation Request - C3 Investments
City Manager recommending that a public hearing be set for for July 16, 2012 on the
annexation request of C3 Investments Trust for 0.063 acres of property on the south
side of the City of Dubuque adjacent to Timber -Hyrst Subdivision.
Suggested Disposition: Receive and File; Public Hearing 7/16/12
3. Sewer Revenue Capital Loan Notes (Refunding Water Revenue Capital Loan
Notes Series 2010C)
City Manager recommending that a public hearing be set for July 16, 2012 on the
proposition of issuing not to exceed $3,058,000 in Clean Water State Revolving Fund
Loan Notes to refund $3,058,000 Water Revenue Capital Loan Notes (Drinking Water
State Revolving Loan Fund), Series 2010C for the City Wide Water Meter Replacement
and Unmeasured Flow Reducer Installation Project.
RESOLUTION /I' f Fixing date for a meeting on the authorization of a Loan
and Disbursement Agreement and the issuance of not to exceed $3,058,000 Sewer
Revenue Capital Loan Notes of City of Dubuque, Iowa, and providing for publication of
notice thereof
Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 7/16/12
4. Sewer Revenue Capital Loan Notes (State Revolving Fund Sponsored Project)
City Manager recommending that a public hearing be set for July 16, 2012 on the
proposition of issuing not to exceed $9,400,000 in Sewer Revenue Capital Loan Notes,
(State Revolving Fund Sponsored Project).
RESOLUTION JIL Fixing date for a meeting on the authorization of a Loan
and Disbursement Agreement and the issuance of not to exceed $9,400,000 Sewer
Revenue Capital Loan Notes of the City of Dubuque, Iowa, and providing for publication
of notice thereof
Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 7/16/12
BOARDS /COMMISSIONS
Applicants are invited to address the City Council regarding their desire to serve on the
following Boards /Commissions; applicant appointments will be made at the next City
Council meeting.
1. Building Code Boards of Appeals
Two 3 -year term through August 1, 2015 (Expiring at -large term of Luchsinger and ADA
term of Cruise)
Applicants:
Marla Cruise, 905 Rockdale Road (ADA Representative)
Richard Luchsinger, 2875 Brueck Road (At- Large)
2. Zoning Board of Adjustment
One 5 -year term through March 25, 2017 (Expiring terms of Gibbs)
Applicant: William J. Gibbs, 440 S. Grandview Avenue
This commission is subject to the State of Iowa Gender Balance Law. The vacancy has
been posted for the required 90 days.
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PUBLIC HEARINGS
SUSPEND THE RULES
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1. Holliday Third Addition - Vacate of Sanitary Sewer
Proof of publication on notice of public hearing to consider request from James Kaune
of IIW, PC requesting the vacating of a sanitary sewer easement in the Holliday Third
Addition and the City Manager recommending approval.
RESOLUTION 1 Disposing of City interest in a sanitary sewer easement
over and across Lot 7 and Lot 2 of 8 in Holliday Third Addition in the City of Dubuque,
Dubuque County, Iowa
RESOLUTION Release of sanitary sewer easement over and across Lot 7
and Lot 2 of 8 in Holliday Third Addition in the City of Dubuque, Dubuque County, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
2. Holliday Third Addition - Vacate of Storm Sewer Easement
Proof of publication on notice of public hearing to consider a request from Nick Lange of
Buesing & Associates for the vacating and relocation of a storm sewer easement in the
Holliday Third Addition and the City Manager recommending approval.
RESOLUTION tni Approving plat of storm sewer easement
RESOLUTION Disposing of City interest in a storm sewer easement on
Lot 1 of Holliday Third Addition in the City of Dubuque, Dubuque County, Iowa
RESOLUTION �� Release of storm sewer easement over Lot 1 Holliday Third
Addition in the City of Dubuque, Dubuque County, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
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3. North End Trail Lighting Project
Proof of publication on notice of public hearing to approve the plans and specifications,
estimated cost and form of contract for the North End Trial Lighting Project and the City
Manager recommending approval.
RESOLUTION Approval of plans and specifications, form of contract and
estimated cost for the North End Neighborhood Trial Lighting Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
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REINSTATE THE RULES
This action limits discussion to the City Council.
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ACTION ITEMS
These are items where discussion is held by the City Council - public comments are not
allowed except as authorized by the Mayor.
1. Request for Closed Session
City Manager requesting a closed session for Monday, July 16, at 5:30 p.m. to discuss
legal matters and rescheduling the tour of the Water & Resource Recovery Center that
was scheduled for July 16, to Monday, August 20, at 4:30 p.m.
Suggested Disposition: Receive and File; Council /d/ Sd-
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H. COUNCIL MEMBER REPORTS
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I. PUBLIC INPUT
J. ADJOURNMENT
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