Police - School Resource Officer Agree with Schools
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MEMORANDUM
September 22,2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Approval of School Resource Officer (SRO) Agreement with Dubuque
Community Schools - School Year 2005/06
Chief of Police Kim Wadding recommends City Council approval of a School Resource
Officer (SRO) Agreement between the City of Dubuque Police Department and the
Dubuque Community School District for the 2005/2006 school year.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
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Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Kim B. Wadding, Chief of Police
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MEMORANDUM
FROM:
September 20,2005
Michael C. Van Milligen
City Manager
Kim B. Wadding~~
Police Chief - ~
DATE:
TO:
RE:
Approval of School Resource Officer (SRO) agreement with Dubuque
Community Schools School Year 2005/06
INTRODUCTION
The purpose of the memorandum is to seek approval of an agreement between the City
of Dubuque Police Department and the Dubuque Community School District regarding
the duties and responsibilities of the Dubuque Police School Resource Officers.
BACKGROUND
The police department and the Dubuque Community Schools continue to work closely
in providing a strong relationship between the school and police through the Dubuque
Police School Resource Officer (SRO) program. Currently the police department
dedicates three full-time police officers to the Dubuque Community School District
throughout the school year.
DISCUSSION
The purpose of the agreement is to define the role of the police department in providing
school resource officer services to the elementary, junior high, and senior high schools.
Additionally, the agreement outlines the financial support from the Dubuque Community
Schools to the City of Dubuque for SRO services.
The Dubuque Community School District provides financial support to the City for 50%
salary of two SRO officers in the amount of $71 ,390. The agreement has been
reviewed and revised by Barry Lindahl, Corporation Attorney, with the Dubuque
Community School District approving the revisions.
RECOMMENDATION
We recommend approval of the attached Dubuque Police School Resource Officer
agreement between the City of Dubuque and the Dubuque Community School District
for the 2005/06 school year.
ACTION REQUESTED
Action requested is to seek City Council approval of the agreement between the
Dubuque Community School District and the police department and to sign both copies
of the attached agreement for the 2005/06 school year.
Cc: Barry Lindahl, Corporation Attorney
Cindy Steinhauser, Assistant City Manager
Jeanne Schneider, City Clerk
AGREEMENT BETWEEN
THE CITY OF DUBUQUE
and
THE DUBUQUE COMMUNITY SCHOOL DISTRICT
for
SCHOOL RESOURCE OFRCERS
for
SCHOOL YEAR 2005-2006
This Agreement, dated for reference purpose the _ day of , 2005,
is made and entered into by and between the City of Dubuque (City) and the Dubuque
Community School District (School District).
Whereas, School District and City desire to continue the services of the School
Resource Officers (SRO Officers) and:
Whereas, this Agreement is for the purpose of establishing the responsibilities of
City and School District and defining the role of SRO Officers in providing services to
the elementary, junior high and senior high schools.
NOW, THEREFORE, IT IS AGREED BY AND BETWEEN THE PARTIES AS
FOllOWS:
1. Term. The term of this Agreement shall be from the 23rd day of August, 2005
through the 2nd day of June, 2006.
2. Responsibilities of SRO Officers. The SRO Officers will at the sole direction
or approval of City's Chief of Police:
(a) Act as liaison between the law enforcement community and the school;
(b) Maintain campus awareness, identify imminent problems and serve as a
safety consultant for the school;
(c) Visit classrooms;
(d) Make presentations and answer questions;
(e) Inform school officials and staff of current police involvement with students
and/or student families;
(f) Investigate appropriate cases involving students as victims or suspects except
those cases handled by a specialized unit;
(g) Assist with prevention patrol for students en-route to and from school;
(h) Take appropriate action on on-site occurrences including but not limited to
fights, vandalism, theft, accidents, traffic violations, disorderly conduct, narcotics
offenses, weapons, unauthorized persons on school property, and other
occurrences as appropriate;
(i) Assist with in-servicing other school security staff;
(j) Interact with patrol and investigative divisions on matters of mutual concern
including but not limited to: indecent exposure, gang activity, traffic hazards, sex
offenses, suspicious persons, other matters and as appropriate;
(k) Attend school staff and faculty meetings and training sessions when
requested;
(I) Act as a resource person to school staff;
(m) Attend school-sponsored extra-curricular activities when requested;
(n) Interact with students to promote and reinforce basic life skills, self-control
and accountability;
(0) Maintain confidential records on student contacts;
(p) Maintain working knowledge of School Board policies, school administrative
regulations and student handbooks; and
(q) Conduct other duties as approved or assigned by the Chief of Police.
The hours and work day of the SRO Officers will be determined by the Chief of Police
based on building schedule and extra-curricular activities. Official police uniforms may
be worn at the discretion of the SRO Officer.
3. School District. School District will provide financial support to City for 50%
salary of two SRO Officers in the amount of Seventy One Thousand Three Hundred
Ninety Dollars and No Cents ($71,390.00). However, three SRO Officers will be
assigned to the School District. School District shall pay City as follows:
(a) City invoice to School District by November 11,2005. School District payment
to City by December 16, 2005. Amount due is $35,695.00.
(b) City invoice to School District by March 10, 2006. School District payment to
City by April 21, 2006. Amount due is $ 35,695.00.
4. Termination. Either party may terminate this Agreement by giving the other
party written notice of intent to terminate not less than thirty (30) working days prior to
the effective date of termination, provided further, however, that either party may cancel
.
this Agreement under emergency or exigent circumstances by providing written notice
of intent to terminate not less than (10) days prior to the effective date of termination.
CITY OF DUBUQUE
By:
Michael C. Van Milligen, City Manager
By:
n Holm, Executive Director of Finance and Business Services
...
AGREEMENT BETWEEN
THE CITY OF DUBUQUE
and
THE DUBUQUE COMMUNITY SCHOOL DISTRICT
for
SCHOOLRESOURCEOFACERS
for
SCHOOL YEAR 2005-2006
This Agreement, dated for reference purpose the _ day of , 2005,
is made and entered into by and between the City of Dubuque (City) and the Dubuque
Community School District (School District).
Whereas, School District and City desire to continue the services of the School
Resource Officers (SRO Officers) and:
Whereas, this Agreement is for the purpose of establishing the responsibilities of
City and School District and defining the role of SRO Officers in providing services to
the elementary, junior high and senior high schools.
NOW, THEREFORE, IT IS AGREED BY AND BETWEEN THE PARTIES AS
FOLLOWS:
1. Term. The term of this Agreement shall be from the 23rd day of August, 2005
through the 2nd day of June, 2006.
2. Responsibilities of SRO Officers. The SRO Officers will at the sole direction
or approval of City's Chief of Police:
(a) Act as liaison between the law enforcement community and the school;
(b) Maintain campus awareness, identify imminent problems and serve as a
safety consultant for the school;
(c) Visit classrooms;
(d) Make presentations and answer questions;
(e) Inform school officials and staff of current police involvement with students
and/or student families;
(f) Investigate appropriate cases involving students as victims or suspects except
those cases handled by a specialized unit;
(g) Assist with prevention patrol for students en-route to and from school;
(h) Take appropriate action on on-site occurrences including but not limited to
fights, vandalism, theft, accidents, traffic violations, disorderly conduct, narcotics
offenses, weapons, unauthorized persons on school property, and other
occurrences as appropriate;
(i) Assist with in-servicing other school security staff;
(j) Interact with patrol and investigative divisions on matters of mutual concern
including but not limited to: indecent exposure, gang activity, traffic hazards, sex
offenses, suspicious persons, other matters and as appropriate;
(k) Attend school staff and faculty meetings and training sessions when
requested;
(I) Aetas a resource person to school staff;
(m) Attend school-sponsored extra-curricular activities when requested;
(n) Interact with students to promote and reinforce basic life skills, self-control
and accountability;
(0) Maintain confidential records on student contacts;
(p) Maintain working knowledge of School Board policies, school administrative
regulations and student handbooks; and
(q) Conduct other duties as approved or assigned by the Chief of Police.
The hours and work day of the SRO Officers will be determined by the Chief of Police
based on building schedule and extra-curricular activities. Official police uniforms may
be worn at the discretion of the SRO Officer.
3. School District. School District will provide financial support to City for 50%
salary of two SRO Officers in the amount of Seventy One Thousand Three Hundred
Ninety Dollars and No Cents ($71,390.00). However, three SRO Officers will be
assigned to the School District. School District shall pay City as follows:
(a) City invoice to School District by November 11,2005. School District payment
to City by December 16, 2005. Amount due is $35,695.00.
(b) City invoice to School District by March 10, 2006. School District payment to
City by April 21, 2006. Amount due is $ 35,695.00.
4. Termination. Either party may terminate this Agreement by giving the other
party written notice of intent to terminate not less than thirty (30) working days prior to
the effective date of termination, provided further, however, that either party may cancel
this Agreement under emergency or exigent circumstances by providing written notice
of intent to terminate not less than (10) days prior to the effective date of termination.
CITY OF DUBUQUE
By:
Michael C. Van Milligen, City Manager
DUBUQUE COMMUNITY SCHOOL DISTRICT
#d/
By: ~_ ~
Ron Holm, Executive Director of Finance and Business Services