Bee Branch Creek Project Consultant Selection
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MEMORANDUM
September 21,2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Consultant Selection for the Commercial Property Acquisition South of
16th Street Associated with the Bee Branch Creek Restoration Project
In August of 2005, an RFP was issued to solicit proposals from qualified property
acquisition consultants for the acquisition of the six commercial properties south of 16th
Street that are required for the Bee Branch Creek Restoration Project.
City Engineer Gus Psihoyos recommends City Council authorization to enter into an
agreement with Graham Land Acquisition Associates to provide property acquisition
services at an estimated fee of $61 ,416.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
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Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
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MEMORANDUM
September 21, 2005
TO:
FROM:
Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer ~,O
Consultant Selection for the Commercial Property Acquisition South of
16th Street Associated with the Bee Branch Creek Restoration Project
SUBJECT:
INTRODUCTION
The purpose of this memorandum is to request approval of the selection of Graham
Land Acquisition Associates to provide property acquisition services for the commercial
property south of 16th Street required for the Bee Branch Creek Restoration Project.
BACKGROUND
In December of 2001, the City Council formally adopted the Drainage Basin Master Plan
(DBMP) prepared by HDR Engineering (Omaha, NE). Based on the study,
approximately 1,150 homes and businesses in the Bee Branch watershed are at risk of
flood damage. The DBMP recommends several capital improvement projects that
would reduce the threat of flood damage in the Bee Branch Creek Watershed. They are
the Carter Road Detention Basin that was completed in the spring of 2004, the W. 32nd
Street Detention Basin that is currently under design, and the Bee Branch Creek
Restoration Project from 16th Street to 24th Street.
In December of 2004, the City Council established the alignment for the Bee Branch
Creek Restoration Project, from 15th and Sycamore Streets to 24th and Washington
Streets, and established a building permit moratorium for the properties impacted based
on the alignment.
On March 8, 2005, the City Council amended the City Code of Ordinances (Ordinance
19-05) to establish the Stormwater Utility Fees to help fund the Drainage Basin Master
Plan, including the $31.8 million Bee Branch Creek Restoration Project.
The current five-year Capital Improvement Program budget includes $1,114,983 in FY
2006 for property acquisition and property acquisition consulting services for the Bee
Branch Creek Restoration Project (CIP#320A23). While the majority of these funds are
for the actual purchase of property, it includes funding for consulting services to assist
with the acquisitions.
Housing & Community Development has been assisting with the acquisition of the
residential properties for the W. 32nd Street Detention Basin Project. They will provide
the same service for the five residential properties south of 16th Street required for the
Bee Branch Creek Restoration Project.
Because commercial properties present different challenges, a seven-member
committee was established by the City Manager to prepare an RFP soliciting proposals
from qualified property acquisition consultants for the acquisition of the six commercial
properties south of 16th Street required for the Bee Branch Creek Restoration Project.
The committee members are:
Ken TeKippe, Finance Director;
David Harris, Housing/Com Development Director;
Gus Psihoyos, City Engineer;
David Heiar, Economic Development Director;
Jerelyn O'Connor, Neighborhood Development Specialist;
Greg Doeden, Civil Engineer II; and
Deron Muehring, Civil Engineer II
In August of 2005, the RFP was presented to the City Council and the City Council
authorized its release to the public.
DISCUSSION
The City received proposals from Graham Land Acquisition Associates (Nevada,
Iowa); Kevin D. Olson, Attorney-at-Law (Coralville, Iowa); and Universal Field
Services (Des Moines).
The committee carefully deliberated each firm's qualifications and determined that
Graham Land Acquisition Associates has the experience and expertise required and are
the best prepared to meet the needs of the City based on the proposals and reference
checks. The estimated fees for the acquisition services were as follows:
City Estimate
Kevin D. Olson
Graham Land Acquisition Associates
Universal Field Services
$60,000
$47,210*
$61 ,416
$72,070
*Did not include cost of review appraisals. Based on the other two quotes, the review
appraisals ranged between $6,000 and $8,000.
RECOMMENDATION
I recommend that the City retain Graham Land Acquisition Associates to provide
property acquisition services for the commercial property south of 16th Street required
for the Bee Branch Creek Restoration Project.
for the Bee Branch Creek Restoration Project.
BUDGET IMPACT
Graham Land Acquisition Associates' fees for property acquisition services for the six
commercial properties are estimated to be $61,416. The project will be funded from the
FY2006 Bee Branch Creek Restoration Project (CIP#320A23: 7201654) appropriation in
the amount of $1,114,983.
ACTION TO BE TAKEN
I respectfully request authorization from the City Council for the City Manager to enter
into an agreement with Graham Land Acquisition Associates to provide property
acquisition services for the commercial property south of 16th Street required for the
Bee Branch Creek Restoration Project.
Prepared by Deron Muehring
CC: Cindy Steinhauser, Assistant City Manager
Dawn Lang, Budget Director
Ken TeKippe, Finance Director
David Harris, Housing & Community Development Manager
David Heir, Economic Development Manager
Gregory Doeden, Civil Engineer II
Jerelyn O'Connor, Neighborhood Development Specialist
Deron Muehring, Civil Engineer II