Pennsylvania -Radford Rd Sidewalk Project final
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MEMORANDUM
September 21,2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Pennsylvania Avenue - Radford Road Sidewalk
Installation Project (CIPs 01 OC89/1 001717 and 350042/3501425)
City Engineer Gus Psihoyos recommends City Council approval of the Final
Assessment Schedule for the Pennsylvania Avenue - Radford Road Sidewalk
Installation Project. The total cost of the project is $12,587.53, with total special
assessments of $4,680.05.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
p;J~1t!;
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
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MEMORANDUM
September 19, 2005
FROM:
Michael C. Van Milligen, City Mavnage r
i'')
Gus Psi hoyos, City Engineer '--_ .
, -
TO:
SUBJECT: Pennsylvania Avenue - Radford Road Sidewalk
Installation Project (CIPs 010C89/1001717 and 350042/3501425)
INTRODUCTION
The enclosed resolutions provide for the establishment of the final assessments
for the Pennsylvania Avenue - Radford Road Sidewalk Installation Project.
BACKGROUND
At the City Council meeting of September 6, 2005, the City Council adopted the
Preliminary Schedule of Final Assessments for the Pennsylvania Avenue -
Radford Road Sidewalk Installation Project. The adoption of this Preliminary
Schedule allowed the City approximately 45 days of administrative time to
process financial assistance applications for owner-occupied, low- to moderate-
income families. The deadline for filing applications for this financial assistance
is October 20, 2005.
DISCUSSION
One property owner owns the two levied properties. However, it has been
determined that financial assistance cannot be filed since the properties are not
owner-occupied.
RECOMMENDATION
I would recommend that the City Council adopt the enclosed Resolution
Approving the Final Schedule of Assessments for the Pennsylvania Avenue -
Radford Road Sidewalk Installation Project. The total cost of the project is
$12,587.53, with special assessments of $4,680.05.
BUDGET IMPACT
The project cost summary for the Pennsylvania Avenue - Radford Road
Sidewalk Installation Project is as follows:
Construction Contract
Contingency
Engineering
Project Completion Incentive
Total Project Cost
Bid Award
Final
$ 75,270.55
11,932.24
9,688.20
5.966.12
$112,857.11
$ 6,065.50
0.00
6,219.06
303.27
$12,587.53
As part of the final construction cost of $6,368.77, an incentive bonus of $303.27
was included in the contract cost because Skyline Construction completed the
work by June 21,2005. This bonus was calculated based on a maximum of 5%
of the actual construction cost.
The project funding summary is as follows:
City Share
Property Owner Assessment
Total Project Funding
$ 7,907.33
$ 4.680.50
$12,587.83
The City's share will be funded through the Sales Tax Fund as provided in CIPs
010C89/1001717 (Pennsylvania and Radford Sidewalks) and 350042/3501425
(Sidewalk Program - City-Owned Property).
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution adopting the Final
Schedule of Assessments for the project.
Prepared by Jane Smith, Engineering Assistant
cc: Dawn Lang, Budget Director
Ken TeKippe, Finance Director
Jane Smith, Engineering Assistant
RESOLUTION NO. 454-05
A RESOLUTION ADOPTING THE FINAL ASSESSMENT SCHEDULE FOR THE
PENNSYLVANIA AVENUE - RADFORD ROAD SIDEWALK INSTALLATION PROJECT
INCLUDING CERTAIN INFORMATION REQUIRED BY THE CODE OF IOWA, SPECIFICALLY,
THE NUMBER OF ANNUAL INSTALLMENTS INTO WHICH ASSESSMENTS ARE DIVIDED,
THE INTEREST ON ALL UNPAID INSTALLMENTS, THE TIME WHEN THE ASSESSMENTS
ARE PAYABLE AND DIRECTING THE CLERK TO CERTIFY THE FINAL SCHEDULE AND TO
PUBLISH NOTICE THEREOF
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE,
IOWA:
That after full consideration of the accompanying final schedule of assessments to be made for
the construction of the Pennsylvania Avenue - Radford Road Sidewalk Installation Project under
contract with Skyline Construction of zwin~le, Iowa, for which the final schedule of assessments were
filed in the office of the City Clerk on the 3r day of October, 2005, the said schedule of assessments be
and the same is hereby approved and adopted.
That there be, and is hereby assessed and levied as a special tax against and upon each of the
lots, the respective sums indicated. Provided, further, that the amounts shown in said final schedule of
assessments as deficiencies are found to be proper and levied conditionally against the respective
properties benefited by the improvements as shown in the schedule, subject to the provisions of Section
384.63 of the Code of Iowa. Said assessments against said lots are hereby declared to be in proportion
to the special benefits conferred and not in excess of twenty-five percent of the value of same.
That the City Clerk be and is hereby directed to certify said schedule to the County Treasurer of
Dubuque County, Iowa, and to publish notice of said certification once each week for two consecutive
weeks in the manner provided in Section 362.3, the first publication of which shall be not more than
fifteen days from the date of filing of the final schedule. On or before the date of the second publication
of the notice, the City Clerk shall also mail a copy of said notice to property owners whose property is
subject to assessment, as provided and directed in Section 384.60 of the Code of Iowa.
That assessments may be paid in full or in part without interest at the office of the City Treasurer,
City Hall, 50 W. 13th Street, Dubuque, Iowa, at any time within 30 days after the date of the first
publication of this notice of the filing of the final schedule of assessments with the County Treasurer.
After 30 days, unpaid assessments of $100.00 or more are payable in 10 annual installments at the
County Treasurer's Office, Dubuque County Courthouse, 720 Central, Dubuque, Iowa, and will draw
annual interest at nine (9) percent (commencing on the date of acceptance of the work) computed to the
December 1 next following the due dates of the respective installments as provided in Section 384.65 of
the Code of Iowa. Each installment will be delinquent from October 1 following its due date on July 1 of
each year. Property owners may elect to pay any annual installments semiannually in advance.
Passed, approved and adopted this 3rd day of October
,200~.-.. ~
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Jof'ce 'E. Connors
MctYor-Pro-Tem
eanne F. Schneider, CMC, City Clerk
NOTICE OF FILING OF THE FINAL SCHEDULE OF
ASSESSMENTS AGAINST BENEFITED PROPERTIES FOR THE
PENNSYLVANIA AVENUE - RADFORD ROAD SIDEWALK INSTAllATION PROJECT
WITHIN THE CITY OF DUBUQUE, IOWA
TO THE PROPERTY OWNERS OF THE FOllOWING ABUTTING PROPERTIES
FOR THE PENNSYLVANIA AVENUE - RADFORD ROAD SIDEWALK INSTALLATION
PROJECT WITHIN THE CITY OF DUBUQUE, IOWA:
lot 2-1 Siegert Farms #2
lot 1-1 Siegert Farms #2
You are hereby notified that the final schedule of assessments against benefited
properties within the District described as the Pennsylvania Avenue - Radford Road
Sidewalk Installation Project has been adopted and assessments confirmed and levied by
the City Council of Dubuque, Iowa, and that said schedule of assessments has been
certified to the County Treasurer of Dubuque County, Iowa.
YOU ARE FURTHER NOTIFIED THAT ASSESSMENTS MAY BE PAID IN FUll
OR IN PART WITHOUT INTEREST AT THE OFFICE OF THE CITY TREASURER,'50 W.
13TH STREET, DUBUQUE, IOWA, 52001 AT ANY TIME WITHIN 30 DAYS AFTER THE
DATE OF THIS lETTER.
After 30 days, unpaid special assessments of $100.00 or more are payable in 10
annual installments and will draw annual interest at nine percent (9%) computed to the
December 1 next following the due dates of the respective installments as provided in
Section 384.65 of the Code of Iowa. Each installment will be delinquent from October 1
following its due date on July 1 st of each year. Property owners may elect to pay any
annual installment semiannually in advance.
All properties located within the boundaries of the Pennsylvania Avenue - Radford
Road Sidewalk I nstallation Project above described have been assessed for the cost of the
making of said improvements, the amount of each assessment and the amount of any
conditional deficiency assessment having been set out in the schedule of assessments
accompanying the same, which are now on file in the office of the County Treasurer of
Dubuque County, Iowa. For further information you are referred to said schedule of
assessments.
This Notice given by direction of the City Council of the City of Dubuque, Iowa, as
provided in Section 384.60 of the Code of Iowa.
Jeanne F. Schneider, CMC, City Clerk
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City Oerk's Office
50 West 13th Street
Dubuque, Iowa 52001-4864
(563) 589-4120 Office
(563) 589-0890 Fax
(563) 6~78 TOD
www.cityofdubuque.org
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October 7, 2005
NOTICE OF FILING OF THE FINAL SCHEDULE OF
ASSESSMENTS AGAINST BENEFITED PROPERTIES FOR THE
PENNSYLVANIA AVENUE - RADFORD ROAD SIDEWALK INSTALLATION PROJECT
WITHIN THE CITY OF DUBUQUE, IOWA
TO THE PROPERTY OWNERS OF THE FOllOWING ABUTTING PROPERTIES
FOR THE PENNSYLVANIA AVENUE - RADFORD ROAD SIDEWALK INSTALLATION
PROJECT WITHIN THE CITY OF DUBUQUE, IOWA:
Lot 2-1 Siegert Farms #2
lot 1-1 Siegert Farms #2
You are hereby notified that the final schedule of assessments against benefited
proper.ties within the District described as the Pennsylvania Avenue - Radford Road Sidewalk
Installation Project has been adopted and assessments confirmed and levied by the City
Council of Dubuque, Iowa, and that said schedule of assessments has been certified to the
County Treasurer of Dubuque County, Iowa.
YOU ARE FURTHER NOTIFIED THAT ASSESSMENTS MAY BE PAID IN FULL OR IN
PART WITHOUT INTEREST AT THE OFFICE OF THE CITY TREASURER, 50 W. 13TH
STREET, DUBUQUE, IOWA, 52001 AT ANY TIME WITHIN 30 DAYS AFTER THE DATE OF
THIS LETTER.
After 30 days, unpaid special assessments of $100.00 or more are payable in 10
annual installments and will draw annual interest at nine percent (90/0) computed to the
December 1 next following the due dates of the respective installments as provided in Section
384.65 of the Code of Iowa. Each installment will be delinquent from October 1 following its
due date on July 1 st of each year. Property owners may elect to pay any annual installment
semiannually in advance.
All properties located within the boundaries of the Pennsylvania Avenue - Radford
Road Sidewalk Installation Project above described have been assessed for the cost of the
making of said improvements, the amount of each assessment and the amount of any
conditional deficiency assessment having been set out in the schedule of assessments
accompanying the same, which are now on file in the office of the County Treasurer of
Dubuque County, Iowa. For further information you are referred to said schedule of
assessments.
Service
People
Integrity
Responsibility
Innovation
Teamwork
, .
This Notice given by direction of the City Council of the City of Dubuque, Iowa, as
provided in Section 384.60 of the Code of Iowa.
~~
Jeanne F. Schneider
City Clerk
PENNSYLVANIA AVENUE & RADFORD ROAD SIDEWALK INSTALLATION
ASSESSMENT
PARCEL #
10-20-326-009
OWNER:
PATRICIA R SCOTT
MAILING ADDRESS:
677 WINIFRED WAY
THE VILLAGES FL 32162
PROPERTY LOCATION: 2011 RADFORD ROAD
DUBUQUE IOWA
LEGAL:
LOT 2-1 SIEGERT FARMS #2
ASSESSMENT:
$2,277.00
PENNSYLVANIA AVENUE & RADFORD ROAD SIDEWALK INSTALLATION
ASSESSMENT
PARCEL #
10-20-326-008
OWNER:
PATRICIA R SCOTT
MAILING ADDRESS:
677 WINIFRED WAY
THE VILLAGES FL 32162
PROPERTY LOCATION: 2015 RADFORD ROAD
DUBUQUE IOWA
LEGAL:
LOT 1-1 SIEGERT FARMS #2
ASSESSMENT:
$2,403.50
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