Architectural/Historical Survey/ Evaluation Project Consulant Recommendation
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CITY OF DUBUQUE, IOWA
MEMORANDUM
October 28, 1999
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT:
Consultant Recommendation for Architectural/Historical Survey/
Evaluation Project
Planning Services Manager Laura Carstens is recommending approval of a contract
with the consulting firm History Pays! for the Architectural/Historical Survey/
Evaluation Project, in the amount of $22,403, This project is the first phase of the
Historic Preservation Survey that will evaluate the historic context and supporting
architectural themes throughout the entire community and will involve researching
several neighborhoods in the City of Dubuque.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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M' el C. Van Milligen t {/ /"J
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Attachment
cc: Barry Lindahl, Corporation Counsel
Tim Moerman, Assistant City Manager
Laura Carstens, Planning Services Manager
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CITY OF DUBUQUE, IOWA
MEMORANDUM
October 28, 1999
TO:
FROM:
Michael C. Van Milligen, City Manager
Laura Carstens, Planning Services Manager ~
SUBJECT: Consultant Recommendation for Architectural/Historical Survey/Evaluation
Project
INTRODUCTION
The purpose of this memo is to request the City Council select a consultant for the
Architectural/Historical Survey/Evaluation Project and authorize approval of a contract
with that consultant. This project is the first phase of the Historic Preservation Survey
that will evaluate the historic context and supporting architectural themes throughout
the entire community and will involve researching several neighborhoods in the City of
Dubuque.
BACKGROUND
City staff solicited proposals from qualified consulting firms to conduct the historic
preservation survey. This survey will serve to guide the determination of eligibility for
properties to the National Register and also tend to eliminate conditions of lead which
exist in numerous structures within these targeted areas.
The City has received a Certified Local Government (CLG) grant of $12,758 for this
project from the State Historic Preservation Office (SHPO). The total cost for this
project was estimated at $30,158.
DISCUSSION
A proposal review committee composed of Pam Myhre, Associate Planner; Cindy
Steinhauser, Parking System Supervisor; Kathy Sturm, Purchasing Coordinator, Mark
Noble, Assistant Planner; and myself reviewed the proposals received for this project.
Proposals were received from the following consultants, and were ranked by the
committee in the order shown:
1. History Pays!
2. Tallgrass Historians, L.C.
After evaluating the proposals, the Committee felt that both consultants were well
qualified. The committee evaluated the proposals using the following factors:
a) Qualifications and experience of the firm, reference checks, achievements and
completion of similar projects within the past five years.
Memo to Michael C. Van Milligen
Consultant Recommendation for Architectural/Historical Survey/Evaluation Project
October 28, 1999
Page 2
b) Project design team qualifications and experience of the principal consulting staff
proposed to work on the project, variety in application of various disciplines
within the team and availability and qualifications of the subcontracting staff.
c) Grasp of project requirements - the firms analysis, preparation and level of
interest.
d) Design approach/methodology in completing the scope of services - technology
alternatives, creativity, and problem solving ability
e) Responsiveness - compatibility between consultants and the City of Dubuque,
general attitude and ability to communicate.
f) Local economic impact - proximity of firm(s) to Dubuque, ability to incorporate
local firms
g) Schedule evaluation - time required to complete the project, ability to deliver
the products in a timely manner.
h) Cost evaluation - proposed cost to complete project.
RECOMMENDATION
The proposal review committee recommends the consultant team of History Pays! be
retained to conduct the historic preservation survey for the City of Dubuque. They are
the recommended choice for the following reasons: 1) They have conducted surveys
similar in scope and magnitude; 2) they have shown that the project will be done in a
timely manner; and 3) they will complete the project within the estimated budget cost.
The consultant's proposed cost $22,403. Reference checks indicated satisfaction with
similar projects. An amount sufficient to cover the cost of this consultant contract has
been allocated in the City budget. In addition, the consultant has been asked to
develop survey alternatives that will reduce the cost of this project.
ACTION STEP
The requested action step is for the City Council to concur with the selection of History
Pays! as the consultant for the Architectural/Historical Survey/Evaluation Project, and to
authorize the Mayor to sign the attached contract for consulting services with History
Pays!
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Attachments
CONTRACT FOR CONSULTING SERVICES TO ASSIST THE CITY OF DUBUQUE
IN PREPARATION OF ARCHITECTURAUHISTORICAL SURVEY/EVALUATION
THIS AGREEMENT, entered into this e;nJo. day of November, 1999, by
and between the City of Dubuque (hereinafter referred to as the "City") and History
Pays! (hereafter referred to as "Contractor"); witnesseth:
In order to accomplish the objectives of the Architectural/Historical Survey/
Evaluation the City and the Contractor for considerations and other conditions below,
agree as follows:
1. The Contractor agrees to assist the City in the performance of an Architectural/
Historical Survey/Evaluation as follows:
A. The Contractor will complete the tasks specified in the attached Exhibit C,
Scope of Work, and as specified in the attached contract between the City
and the State Historical Society of Iowa, hereinafter referred to as the
"State Contract."
B. The Contractor will prepare the products described in Exhibit C, and as
-required by the State Contract.
2. The City agrees to reimburse the Contractor in the performance of the Scope of
Work specified under this contract, as described in the attached Exhibit A,
Contract Budget, as follows:
A. The City will pay the Contractor an amount not to exceed $18,515.00 for
services and expense reimbursement under this contract. The Contractor
will be paid at a rate of $35.00 per hour. The number of hours spent by
the Contractor in fulfilling the terms of this Contract shall be reflected on a
billing submitted to the City. The billing shall specify hours by date and
project phase.
B. The City shall reimburse the Contractor for automobile mileage, meals
and lodging necessary to complete the duties and responsibilities of the
Contract. The rate of reimbursement for mileage will be 24~ per mile,
$20.00 for meals each day, and $40.00 for lodging each night.
C. The City shall reimburse the Contractor for materials, film, telephone,
facsimile, and supplies necessary to complete the duties and
responsibilities of the Contract. The rate of reimbursement shall be as
shown on the Contract Budget.
3. The term of this contract shall begin upon the execution of this contract by the
Mayor and shall terminate on July 31, 2000.
4. The City may terminate this agreement at any time by giving notice by Certified
Mail to the Contractor at James Jacobsen, History Pays!, 4215 Northwest Drive,
City of Dubuque Contract for Consulting Services
Arch itectu ral/H istorical S u rvey/Eval uation
Page 2
Des Moines, Iowa 50310. In that event, equitable adjustment shall be made for
all work completed prior to termination. The adjustment amount shall be based
upon the number of hours as certified by the Contractor times the hourly rate,
plus expenses.
5. The Contractor may terminate this Contract by giving a 21 day notice by Certified
Mail to the Mayor of the City of Dubuque. In that event, equitable adjustment
shall be made for all work completed prior to termination. The adjustment
amount shall be based upon the number of hours as certified by the Contractor
times the hourly rate, plus expenses.
6. Reproduction and use of the reports and documentation produced from this
Contract shall be at the discretion of the City.
7. The Contractor's obligation and duties under this Contract shall not be assigned
without the permission of the City.
8. In performing the functions set forth in this agreement, it is understood and
agreed that the Contractor is an independent Contractor and that all work
performed hereunder shall be conducted in a professional and satisfactory
manner. Furthermore, the Contractor shall hold harmless the city for any injury
or damage caused by the acts or omissions of the Contractor, its employees or
agents, and the Contractor agrees to indemnify the City for any such injury or
damages.
9. The Contractor shall provide such insurance as required by the City's
Administrative Policy 3.26: Standard Insurance for City Contracts, Leases and
Agreements.
In witness, whereof the parties hereto have caused this Contract to be executed
this 6(1-\ day of November, 1999.
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James E. Jacobsen, Princi al Consultant
Histo~ Pays! ~
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Terrance M. Duggan, Mayo
City of Dubuque
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Date
EXHIBIT A
CONTRACT BUDGET
ARCHITECTURAL/HISTORIC SURVEY /EV ALUA TION
1. MultiDle ProDertv Documentation Form (MPDF)
Item Unit Quantitv Unit Cost Amount
Labor /Research HR 93 $35 $3,255
Labor/Report Development HR 112 $35 $3,920
Labor/Edit/ Admin HR 60 $35 $2.100
Total Labor HR 265 $35 $9,275
Materials (binding, printing, LS 1 $300 $300
copies, materials, maps)
Total MPDF $9,575
2. Survey and Evaluation
Item Unit Quantitv Unit Cost Amount
Labor /Research HR 83 $35 $2,905
Labor/Field Work HR 101 $35 $3,535
Labor/Site Sheets HR 80 $35 $2.800
Total Labor HR 264 $35 $9,240
Per Diem Days 25 $20 $500
Housing/Lodging Days 25 $40 $1,000
Mileage MI 3,500 $0.24 $840
Film LS 1 $300 $300
Telephone/Facsimile LS 1 $100 $100
Supplies (binding, printing, LS 1 $300 $300
copies, materials, maps)
Total Survey/Evaluation $12,280
Project Contingency LS $548
Grand Total $22,403
A 70% billing will be submitted during the course of the project.
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Contract No. 19-99.003
STATE HISTORICAL SOCIETY OF IOWA
GRANT-IN-AID AGREEMENT FOR:
the City of Dubuque
an Architectural/Historical Survey/Evaluation Project
This agreement is made and entered into by and between the City of Dubuque, hereinafter referred to as the RECIPIENT,
and the STATE HISTORICAL SOCIETY OF IOWA, hereinafter referred to as the STATE; WITNESSETH THAT:
WHEREAS, the STATE, is interested in broadening the role of local governments in historic preservation through the
Certified Local Government program; and
WHEREAS, the STATE, in accordance with the National Historic Preservation Amendments of 1980, is providing 10% of
its annual federal Historic Preservation Fund appropriation to Certified Local Governments; and
WHEREAS, the RECIPIENT has demonstrated its interest in historic preservation by becoming a Certified Local
Government, and desires to complete an Architectural/Historical Survey/Evaluation Project;
NOW THEREFORE, it is agreed by and between the parties hereto as follows:
1. That the RECIPIENT is qualified to complete the attached Scope of Work (Exhibit C);
2. That the RECIPIENT will be responsible for overseeing all aspects of fiscal management;
3. That the RECIPIENT provide a permanent copy of financial records suitable for State and Federal audit as directed
under the Single Audit Act of 1984, P.L. 98-502, if required;
4. That the STATE provide for only project costs eligible under provisions stipulated by the National Park Service, U.S.
Department of the Interior for grants -in-aid. Project work which does not meet Secretary of Interior Standards will not
be reimbursed for under this contract;
5. That the STATE monitor the project and provide input as called for in the attached Scope of Work (Exhibit C);
6. That the Recipient and the STATE mutually agree that if, during the duration of the contract, it is deemed necessary by
either party to make alterations to or amendments to this Agreement, such changes shall be incorporated into this
contract upon mutual agreement and shall be in effect as of the date of the amendment unless otherwise specified
within the amendment;
7. That the STATE agrees to pay the project eligible costs under the terms of this Agreement;
8. That the RECIPIENT and the STATE mutually agree to abide by the general and specific conditions attached hereto
as Exhibits A, S, C, and 0;
9. That the RECIPIENT and the STATE mutually agree that all work performed under this contract will be completed by
July 31, 2000:
10. That the RECIPIENT and the STATE mutually agree that the cost of this contract shall be $30,158.00. All eligible costs
necessary to carry out the project shall be initially advanced by the RECIPIENT and then the STATE shall reimburse
the RECIPIENT for $12,758.00, upon receipt of all work products and as specified in the Scope of Work. The
agreement will end on July 31,2000. The final bill must be submitted with the final report by July 31,2000.
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11. Expenditures are to be according to the Budget, attached as Exhibit D. Adjustments between budget categories are
permissible following written mutual consent between the RECIPIENT and the STATE;
12. The RECIPIENT will faithfully comply with all applicable Federal and State laws, regulations and guidelines, including
the Secretary of the Interior's Standards and Guidelines for Archaeology and Historic Preservation as published in the
Federal Register on September 29, 1983;
13. The RECIPIENT shall hold the STATE and federal government harmless from damages in any action arising from the
performance of work described herein.
IN WITNESS WHEREOF, the parties hereto have executed this contract on the day and year last specified below.
Date
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STATE ~
Patricia . hfe~~~~uty State Hi~rii:i.c!rvation Officer
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Date
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EXHIBIT A
GENERAL CONDITIONS
ARTICLE I - Amendment of Contract:
The RECIPIENT or the STATE may, during the duration of the Contract, deem it necessary to make alterations to the
provisions of this agreement. Any changes, which shall be mutually agreed upon by both parties, shall be
incorporated into this Contract. The provisions of the amendment shall be in effect as of the date of the amendment
unless otherwise specified within the amendment. A waiver of any conditions of this Contract must be in writing from
a duly authorized official of the STATE.
ARTICLE II - Patent and Copyright:
a. No material or product in whole or in part under this Contract shall be subject to patent or copyright by either part in the
United States or in any other country.
b. The U.S. Department of the Interior reserves a royalty-free no-exclusive and irrevocable license to reproduce, publish,
or otherwise use, and to authorize others to use, any materials produced in whole or in part under this Contract for
government purposes. Any publication by the RECIPIENT must bear in an appropriate place an acknowledgment of
grant support under the National Historic Preservation Act of 1966, as amended, from the U.S. Department of the
Interior and the State Historical Society of Iowa.
ARTICLE III - Accounts and Records:
a. Accounts - the RECIPIENT shall maintain books, records, documents and other evidence pertaining to all costs and
expenses incurred and revenues acquired under this Contract to the extent and in such detail as will properly reflect
all costs, direct and indirect, of labor, materials, supplies, services, and other costs and expenses of whatever nature,
for which payment is claimed under this Contract.
b. Audit and Inspection - At all times during normal business hours and as frequently as is deemed necessary, the
RECIPIENT shall make available to the STATE all of its records, pertaining to all matters covered by this Contract and
shall permit the STATE to audit, examine and make excerpts from such records and all other matters covered by this
Contract.
c. Retention of Financial Records - All records in the possession of the RECIPIENT pertaining to this Contract shall be
retained by the RECIPIENT for a period of three (3) years beginning with the date upon which final payment under
this Contract is issued. All records shall be retained beyond the three (3) year period if audit findings have not been
resolved within that period.
d. The STATE shall reimburse the RECIPIENT for actual, necessary and eligible costs incurred by the RECIPIENT in the
conduct of this project. All claims shall include copies of time utilization sheets, records, documents and other
evidence in support of all costs and expenses incurred for the performance of this Contract.
ARTICLE IV - Termination of Contract
a. Termination for Cause - The STATE or the RECIPIENT may terminate this Contract in whole or in part, at any time
before the date of completion, whenever it is determined that the other party has failed to comply with the conditions
of the Contract. The STATE or RECIPIENT shall promptly notify the other party in writing of the determination and
the reasons for the termination, together with the effective date. The RECIPIENT shall not incur new obligations for
the terminated portion after the effective date, and shall cancel as many outstanding obligations as possible. The
STATE shall allow full credit to the RECIPIENT for no-cancelable obligations up to the amount of $12,758.00, if said
obligations are properly incurred by the RECIPIENT prior to termination. The STATE shall terminate the contract if it
determines that the RECIPIENT is not following cost eligibility as outlined in the Secretary of Interior Standards, 36
CFR; OMS Circular A-87; and OMS Circular A-102.
b. Termination for Convenience - The STATE and the RECIPIENT may terminate this Contract in whole or in part, when
both parties agree that the continuation of the project would not produce beneficial results commensurate with the
future expenditure of funds. The two parties shall agree upon the termination conditions, including the effect date
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and, in the case of partial termination, the portion to be terminated. The RECIPIENT shall not incur new obligations
for the terminated portion after the effective date, and shall cancel as many outstanding obligations as possible. The
STATE shall allow full credit to the RECIPIENT for non-cancelable obligations up to the amount of award, if said
obligations are properly incurred by the RECIPIENT prior to termination.
c. Termination due to Non-Appropriation - Notwithstanding any other provisions of this Contract, if funds anticipated for the
continued fulfillment of the Contract are at any time not forthcoming or insufficient, either through the failure of the
Federal Government or of the State of Iowa to appropriate funds or discontinuance or material alteration of the
program under which funds were provided, then the STATE shall have the right to terminate this Contract without
penalty by giving not less than thirty (30) days written notice documenting the lack of funding, discontinuance or
program alteration. Unless otherwise agreed to by the parties, the Contract shall become null and void on the last
day of the fiscal year for which appropriations were received, except that if an appropriation to cover the costs of this
Contract becomes available within sixty (60) days subsequent to termination under this clause, the STATE agrees to
re-enter a Contract with the terminated RECIPIENT under the same provisions, terms and conditions as the original
award. In the event of termination of this Contract due to non-appropriation, the exclusive, sole and complete remedy
of the RECIPIENT shall be payment for service completed prior to termination.
d. Right in Incomplete Products - In the event the Contract is terminated, all finished or unfinished portions of the work
prepared by or for the RECIPIENT under this Contract shall, at the option of the STATE, become its property, and the
RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on the
project. .
ARTICLE V - Interest of Officials and Others:
a. STATE - No officer, employee or advisor of the STATE inclUding a member of the State Historical Society of Iowa
Board of Trustees or the State Nominations Review Committee, shall participate in any decisions relating to this
Contract which affect his personal interest or the interest of any corporation, partnership or association in which he is
directly or indirectly interested or have any interest, direct or indirect, in this Contract or the proceeds thereof. A
person has a conflict of interest with respect to a subgrant, contract subcontract, or any agreement supported with
state or federal assistance if the person or any of the following has a financial interest in that application.
1. The person, the person's spouse, minor child, or partner, or;
2. Any organization in which the person is serving as an officer, director, trustee, partner or employee or;
3. Any person or organization with whom the person is negotiating or has any arrangements concerning prospective
employment.
Benefit or remuneration other than a fee in accordance with applicable statewide procedures includes, without exception,
royalty, commission, contingent fee, professional services contract, brokerage fee, or other payment accruing to the
person or any member of his immediate family.
b. RECIPIENT - The RECIPIENT convenants that it presently has no interest and shall not acquire any interest, direct or
indirect, which would conflict in any manner or degree with the performance of services required to be performed
under this Contract.
ARTICLE VI - Assignment of Interest:
Neither this Agreement or any interest therein, no claim thereunder, shall be assigned or transferred by the RECIPIENT to
any other party or parties.
ARTICLE VII - Subcontract:
None of the work or services required under this Agreement shall be subcontracted by the RECIPIENT without prior
written approval to subcontract by the STATE.
ARTICLE VIII - Procurement of Professional Services and Equipment:
The RECIPIENT shall procure professional services by competitive negotiation, or small purchase procedures. This
requires solicitations from at least three sources to permit reasonable competition consistent with the nature and
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requirements or the procurement. "Cost-plus-a-percentage-of-cost" contracting is strictly forbidden. Rather, cost
reimbursement or fixed price contracting is required.
Project principal investigators must meet the minimum professional standards as outlined in the Code of Federal
Regulations, Volume 36 Part 61.
The purchase of any equipment under this agreement over $300 may not occur without prior written permission of the
STATE. The STATE will not approve such purchases until the same are approved in writing by the National Park
Service.
EXHIBIT B
SPECIAL CONDITIONS
ARTICLE I - Identification of Parties:
This Contract is entered into by and between the State Historical Society of Iowa, hereinafter called the STATE, and the
the City of Dubuque, hereinafter called the RECIPIENT.
ARTICLE II - Designation of Officials:
a. STATE - The State Historic Preservation Officer is the State Official authorized to execute any changes in the terms,
conditions, or amounts specified in this Contract. He (She) may designate a member of his (her) staff to negotiate, on
behalf of the State, any changes to the Contract.
b. RECIPIENT - the City of Dubuque, is authorized to execute any changes in the terms, conditions, or amounts as
specified in this contract.
ARTICLE III - Additional Special Conditions:
a. Audit Requirements - The RECIPIENT shall annually have performed, on a timely basis, independent financial and
compliance audits of the historic preservation funds received from the STATE. All such audits shall be conducted in
accordance with applicable auditing standards set forth in OMB Circular A-128, "Audits of State and Local
Governments", pursuant to the Single Audit Act of 1984. Costs associated with such audits are the responsibility of
the RECIPIENT. A copy of this audit must be submitted to the STATE.
If the RECIPIENT is a non-profit organization, public college or university, audits shall be made in accordance with
statutory requirements and the provision of Circular A-11 0 a copy of this audit must be submitted to the STATE.
b. General Obligations - All work performed under this Contract shall be carried out in a lawful, proper and satisfactory
manner in accordance with appropriate Federal, State and Local regulations, including OMS Circular A-102 and NPS
49; and any circular, policies, procedures and requirements as may from time to time be prescribed by the U.S.
Department of Interior.
ARTICLE IV - Conditions of Payment:
a. Maximum Payment - It is expressly understood and agreed to that the maximum amounts to be paid to the RECIPIENT
by the STATE for any item of work or services shall be the amount specified herein. All payments for work and
services under this Contract shall be on a cost incurred, non-profit basis.
b. Requisition for Payment - All payments to the RECIPIENT shall be subject to the receipt by the STATE of a Request
for Reimbursement. This request shall be made according to the format specified by the STATE with reimbursement
to the RECIPIENT occurring at intervals no more than sixty (60) days after approval of request.
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ARTICLE V - REQUIRED ACKNOWLEDGMENTS:
Publication, films, exhibits, etc. developed as a part of this Contract shall acknowledge Federal aid by including the
following statement as part of the Title or Acknowledgment Section with each item produced.
"This project has been funded with the assistance of a matching grant-in-aid from the State Historical Society of Iowa,
Community Programs Bureau, through the Department of the Interior, National Park Service, under provisions of the
National Historic Preservation Act of 1966; the opinions expressed herein are not necessarily those of the Department
of the Interior."
ARTICLE VI - Equal Opportunity Acknowledgment:
Publications, films, exhibits, etc. developed as a part of the Contract shall acknowledge equal opportunity and
nondiscrimination practices by including the following statement as part of the Title or Acknowledgment Section with
each item produced.
"This program received Federal funds from the National Park Service. Regulations of the U.S. Department of the Interior
strictly prohibit unlawful discrimination in Federally Assisted Programs on the basis of race, color, national origin, age
or handicap. Any person who believes he or she has been discriminated against in any program, activity, or facility
operated by a recipient of Federal assistance should write to: Director, Equal Opportunity Program, U.S. Department
of the Interior, National Park Service, 1849 C Street, Washington, D.C. 20240."
ARTICLE VII - Certification Regarding Lobbying:
This certification is required by Section 1352, Title 31, U.S. Code. The sub-grantee certifies, to the best of his or her
knowledge and belief that:
(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, any officer or
employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant,
loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or
cooperative agreement, the undersigned shall complete and submit Standard Form 1963 "Disclosure Form to Report
Lobbying," in accordance with instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all
subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative
agreements) and that all subrecipients shall certify accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by
Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
ARTICLE VIII - Equal Opportunity: Code of Fair Practices
1. The RECIPIENT will not discriminate against any employee or applicant for employment because of race, creed, color,
religion, national origin, sex, age or physical or mental disability. The RECIPIENT will take affirmative action to insure
that applicants are employed and that employees are treated during employment without regard to their race, creed,
color, religion, national origin, sex, age or physical or mental disability except where it related to a bona fide
occupational qualification. Such action shall include but be not limited to the following; employment, upgrading,
demotion or transfer, recruitment or recruitment advertising; layoff or termination; rate of payor other forms of
compensation; and selection for training, including apprenticeship. The RECIPIENT agrees to post in conspicuous
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places, available to employees and applicants for employment, notices setting forth provisions of this
nondiscrimination clause.
2. The RECIPIENT will, in all solicitations or advertisements for employees placed by or on behalf of the RECIPIENT,
state that all qualified applicants will receive consideration for employment without regard to race, creed, color,
religion, national origin, sex, age or physical or mental disability except where it relates to a bona fide occupational
qualification.
3. The RECIPIENT will send to each labor union or representative of workers with which he has a collective bargaining
agreement or other contract or understanding, a notice advising the labor union or worker's representative of the
RECIPIENT commitments under this nondiscrimination clause and shall post copies of the notice in a conspicuous
place available to employees and applicants for employment.
4. The RECIPIENT will comply with all relevant provisions of the Iowa Civil Rights Act of 1965 as amended, Iowa
Executive Order #15 of 1973, Federal Executive Order 11246 of 1965 as amended by Federal Executive Order
11275 of 1967, the Equal Employment Opportunity Act of 1972, and all provision relevant to fair employment of the
rules and regulations of the STATE. The RECIPIENT will furnish all information and reports requested by the STATE
or required by or pursuant to the rules and regulations thereof and will permit access to payroll and employment
records by the STATE for purposes of investigation to ascertain compliance with such rules, regulations or requests,
or with this nondiscrimination clause.
5. In the event of the RECIPIENTS noncompliance clauses of this contract or with any of the aforesaid rules, regulations
or requests, this contract may be canceled, terminated, or suspended in whole or in part and the RECIPIENT may be
declared ineligible for further contracts with the STATE. In addition, the STATE may take such further action, and
such other sanctions may be imposed and remedies invoked, as provided by the Iowa Civil Rights Act of 1965 as
amended, Chapter 601 A, Code of Iowa 1973, as heretofore and hereinafter amended, or by the rules and regulations
of the State or as otherwise provided by law.
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Public reporting burden for this collection of information is estimated to average 15 minutes per response, includmg time tor revlewrnc
instructions. searching existing data sources, gathering and maintaining the data needed, and completin!} and reviewing the coHection 0:
information. Send comments regarding the burden estimate or any other aspect of this collection of information. including suggestions lor
reducing this burden, to the Office of Management and Budget, Paperwor1< Reduction Project (0348..()()4()). Washington, DC 20503. .
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET.
SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions. please contact th(
awarding agency. Further. certain Federal awarding agencies may require applicants to certify to additional assurances. If suct
is the case. you will be notified. .
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance
and the institutional, managerial and financial capability
(including funds sufficient to pay the non-Federal share
or project cost) to ensure proper planning, management
and completion of the project described in this
application.
2. Will give the awarding agency. the Comptroller General
of the United States and. if appropriate. the State,
through any authorized representative, access to and
the right to examine all records, books. papers, or
documents related to the award; and will establish a
proper accounting system in accordance with generally
accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from
using their positions for a purpose that constitutes or
presents the appearance of personal or organizational
conflict of interest, or personal gain.
4. Will initiate and complete the wor1< within the applicable
time frame after receipt of approval 01 the awarding
agency.
5. Will comply with the Intergovemmental Personnel Act of
1970 (42 U.S.C. 994728-4763) relating to prescribed
standards for merit systems for programs funded under
one of the 19 statutes or regulations specified in
Appendix A of OPM's Standards for a Merit System of
Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to
nondiscrimination. These include but are not limited to:
(a) Title VI of th.e Civil Rights Act of 1964 (P.L. 88-352)
which prohibits discrimination on the basis of race. color
or national origin: (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. 991681-
1683, and 1685-1686). which prohibits discrimination on
the basis of sex; (c) Section 504 01 the Rehabilitation
Previous Edition Usable
Act of 1973, as amended (29 U.S.C. 9794), which
prohibits discrimination on the basis of handicaps; (d)
the Age Discrimination Act of 1975. as amended (42
U.S.C. 996101-6107), which prohibits discrimination
on the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.L 92-255). as amended.
relating to nondiscrimination on the basis of drug
abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention. Treatment and Rehabilitation
Act of 1970 (P.L 91-616). as amended. relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism; (g) 99523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. 99290 dd-3 and 290 ee
3), as amended. relating to confidentiality of alcohol
and drug abuse patient records; (h) Title VIII of the
Civil Rights Act of 1968 (42 U.S.C. 993601 et seq.), as
amended. relating to nondiscrimination in the sale.
rental or financing of housing: (i) any other
nondiscrimination provisions in the specifiC statute(s)
under which application lor Federal assistance IS being
made; and, Ul the requirements 01 any other
nondiscrimination statute(s) which may apply to the
application.
7. Will comply, or has already complied. with the
requirements of Titles II and III of the Uniform
Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (PL 91-646) which prOVide for
fair and equitable treatment 01 persons displaced or
whose property is acquired as a result of Federal or
federally-assisted programs. These reqUlrolments apply
to all interests in real property acqUired for project
purposes regardless of Federal partiCipation in
purchases.
8. Will comply, as applicable. with provISions of the
Hatch Act (5 U.S.C. S91501.1508 and 7324.7328)
which limit the political activities 01 employees whose
principal employment activities are funded In whole or
in part with Federal funds.
Authorized for Local ReprOduction
Standard Form 424B (Rev. 7-9
Prescribed by OMB Circular A.1C
8
..... ..........."t-'l/,~,.I ~t""t-'.~.....H;;I nl~1I UH;; ~4\J"I.;;tII"".h:;J Vi Ule Ua.>Vl.::)-
Bacon Act (40 U.S.C. 99276a to 276a-7), the Copeland Act
(40 U,S.C. 9276c and 18 U.S.C. 9874), and the Contract
Wor!< Hours and Safety Standards Act (40 U.S.C. 99327-
333), regarding labor standards for federally-assisted
construction subagreements.
10. Will comply, If applicable, with flood insurance purchase
requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (P.L 93-234) which requires
recipients in a special flood hazard area to participate in the
program and to purchase flood insurance If the total cost of
insurable construction and acquisition is $10,000 or more.
11. Will comply with environmental standards which may be
prescribed pursuant to the following: (a) instiMion of
environmental quality control measures under the National
Environmental Policy Act of 1969 (P.L 91-190) and
Executive Order (EO) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands
pursuant to EO 11990; (d) evaluation of flood hazards in
floodplains in accordance with EO 11988,; (e) assurance of
project consistency with the approved State management
program developed under the Coastal Zone Management
Act of 1972 (16 U.S.C. 991451 et seq.); (f) conformity of
Federal actions to State (Clean Air) Implementation Plans
under Section 176(c) of the Clean Air Act of 1955. as
amended (42 U.S.C. 997401 et seq.); (g) protection of
underground sources of drinking water under the Safe
Drinking Water Act of 1974, as amended (P.L. 93.523);
and. (h) protection of endangered species under the
Endangered Species Act of 1973, as amended (P.L. 93-
205).
SIGNATURE
APPLICANT ORGANIZATION
~.~ () + Dtvlo l).1Jt e.
f'ill \..Ullq.Jlj .....llII l..t:: W.'H.J dllU .:ll...t::lll(.; nrvers ~C{ or
1968 (16 U.S.C. 991271 et seq.) related to protecting
components or potential components of the national
wild and scenic rivers system.
13. 'Nill assist the awarding agency in assuring compliance
with Section 106 of the National Historic Preservation
Act of 1966, as amended (16 U.S.C. 9470), EO 11593
(identification and protection of historic properties). and
the Archaeological and Historic Preservation Act of
1974 (16 U.S.C. 99469a-1 et seq.).
14. 'Nill comply with P.L 93-348 regarding the protection of
human subjects involved in research, development, and
related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of
1966 (P.L 89-544, as amended, 7 U.S.C. 992131 et
seq.) pertaining to the care, handling, and treatment of
warm blooded animals held for research, teaching, or
other activities supported by this award of assistance.
16. 'Nill comply with the Lead-Based Paint Poisoning
Prevention Act (42 U.S.C. 994801 et seq.) which
prohibits the use of lead-based paint in construction or
rehabilitation of residence structures.
17. Will cause to be performed the required financial and
compliance audits in accordance with the Single Audit
Act Amendments of 1996 and OMB Circular No. A-133.
"Audits of States, Local Governments. and Non-Profit
Organizations. .
18. Will comply with all applicable requirements of all other
Federal laws, executive orders, regulations. and policies.
governing this program.
TITLE
M~CJV
DATE SUBMITTED
b - 7 -7'1
Standard Form 4248 (Rev. 7-97) Back
9
VCI '''I''Q'IVII~ I\.C~<lj Ulll~ L.lt:lJdl Hlen~ .;)uspenSjon ana
Other Responsibility Matters, Drug-Free Workplace
Requirements and Lobbying
Persons signing this form should refer to the regulations
referenced below for complete instructions:
Certification Regarding Debarment, Suspension, and Other
Responsibility Matters - Primary Covered Transactions - The
prospective primary participant further agrees by
submitting this proposal that It will Include the clause
titled, "Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion - Lower Tier
Covered Transaction," provided by the department or
agency entering Into this covered transaction, without
modification, In all lower tier covered transactions and In
all solicitations for lower tier covered transactions. See
below for language to be used or use this form for
certification and sign. (See Appendix A of Subpart D of 43
CFR Part 12.)
Certification Regarding Debarment, Suspension, Ineligibility
and Voluntary Exclusion - Lower Tier Covered Transactions -
(See Appendix 8 of Subpart D of 43 CFR Part 12.)
Certification Regarding Drug-Free Workplace Requirements -
Ntemate I. (Grantees Other Than Individuals) and Alternate
II. (Grantees Who are Individuals) - (See Appendix C of
Subpart D of 43 CFR Part 12)
Signature on this form provides for compliance with
certification requirements under 43 CFR Parts 12 and 18.
The certifications shall be treated as a material
representation of fact upon which reliance will be placed
when the Department of the Interior determines to award the
covered transaction, grant, cooperative agreement or loan.
P ART A:
Certification Regarding Debarment, Suspension, and Other Responsibility Matters -
Primary Covered Transactions
CHECK_IF THIS CERTIFICA TlON IS FOR A PRIMARY COVERED TRANSACTION AND IS APPUCABLE.
(1) The prospective primary participant certifies to the best of its knowledge and belief, that It and its principals:
(a) Are not presently debarred, suspended, proposed for debarment. declared ineligible, or voluntarily excluded by any
Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a
public (Federal, State or local) transaction or contract under a public transaction: violation of Federal or State antitrust
statutes or commission of embezzlement, theft. forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local)
with commission of any of the offenses enumerated in paragraph (1 )(b) of this certification: and
(d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal.
State or local) terminated for cause or default.
(2) Where the prospective primary participant is unable to certify to any of the statements in this certification. such prospective
participant snail attach an explanation to this proposal.
PART B: Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion.
Lower Tier Cov.ered Transactions . .
CHECK,j!rF THIS CERTlFICA TlON IS FOR A LOWER TIER COVERED TRANSACTION AND IS APPLICABLE.
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently
debarred. suspended: 'proposed for debannent, declared ineligible, or voluntarily excluded from participation in this transaction
by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective
participant shall attach an explanation to this proposal.
10
01-2010
JUM 1"5
(This lonn repLac.. 01.1153. OI-1tS04,
01.1155. DI.1'~ and 0I-1M3'
CHEcd IF THIS CERTlFICA TlON IS FOR ~ APPUCANT WHO IS NOT AN INDIVIDUAL.
Alternate I. (Grantees Other Than Individuals)
A. The grantee certifies that It will or continue to provide a drug-free wOrXplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use
of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(b) Establishing an ongoing drug-free awareness program to inform employees about-
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the
statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragrar;h (a) that, as a condition of employment under the grant,
the employee will -
(1) Abide by the terms of the statement: and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the
workplace no later than five calendar days after such conviction;
(e) Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph (d)(2) from an
employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide
notice, including position title, to every grant officer on whose grant activity the convicted employee was working, unless
the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification
numbers(s) of each affected grant;
(f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2). with respect
to any employee who is so convicted -
(1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with
the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved
for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a) (b),
(c), (d), (e) and (f).
B. The grantee may insert in the space provided below the site(s for the performance of work done in Connection with the speCific
grant:
Place of Performance (Street address, city. county. state. Zip code)
CheCk_if there are WOrkplaces on file that are not identified here.
PART D: Certification Reqarding Drua-Free Workplace Requirements
CHECK_IF THIS CERTIFICATION IS FOR AN APPLICANT WHO IS AN INDIVIDUAL.
Alternate II. (Grantees Who Are Individuals)
(a) The grantee certifies that. as a condition of the grant. he or she will not engage in the unlawful manufacture, distribution.
dispensing. possession, or use of a controlled substance in conducting any activity with the grant;
(b) If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, he or
she will report the conviction, in writing, within 10 calendar days of the conviction, to the grant officer or other designee,
unless the Federal agency designates a central point for the receipt of such notices. When notice is made to such a
central point, it shall include the identification number(s) of each affected grant.
Of.2010
June 1"5
(This tonn I'elIlacec Of.1153, Of.1154.
Of.1155, Of.1t~ and Of.1M31
11
CHECK IF CERTIFlCA TION IS FOR THE AWARD OF ANY OF THE FOLLOWING AND
THE AMOUNT EXCEEDS $100.000: A FEDERAL GRANT OR COOPERA TIVE AGREEMENT;
SUBCONTRACT. OR SUB GRANT UNDER THE GRANT OR COOPERA TIVE AGREEMENT.
CHECK IF CERTIFICATION IS FOR THE AWARD OF A FEDERAL
LOAN EXCEEDING THE AMOUNT OF $150.000. OR A SUB GRANT OR
SUBCONTRACT EXCEEDING $100.000. UNDER THE LOAN.
The undersigned certifies. to the best of his or her knowledge and belief, that
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned. to any person for influencing
or attempting to influence an officer or employee of an agency, a Member of Congress. and officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal contract. the making of any Federal grant.
the making of any Federal loan, the entering into of any cooperative agreement. and the extension, continuation. renewal,
amendment, or modification of any Federal contract, grant. loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting
to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of
a Member of Congress in connection with this Federal contract, grant. loan, or cooperative agreement. the undersigned shall
complete and submit Standard Form-lll. "Disclosure Form to Report lobbying: in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at
all tiers (including subcontracts, subgrants, and contracts under grants. loans, and cooperative agreements) and that all
subrecipients shall certify accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered
into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352. title 31.
U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each such failure.
As the authorized certifying official, I hereby certify that the above specified certifications are true.
SIGN
Terrance M. Duqqan, Mavor
TYPED NAME AND TITLE
(p -7 ,.qq
DATE
01.2010
June 1"5
(Thll fonn "pYc" 01-1153. 01-1154.
01.1155,01.1156 and 0I.1M31
12
EXHIBIT C
SCOPE OF WORK
A. WORK ELEMENTS
The City of Dubuque will undertake the first phase of an intensive survey of the entire
City. Phase 1 will include two components. The first is developing the historic contexts and
identifying architectural themes and styles for the entire City. The second is conducting an
intensive survey and evaluation of historic properties located in the Washington/Jackson/ Elm
Street area.
The Washington/Jackson/Elm Street neighborhood was selected for the following
reasons. A high percentage of Section 106 reviews are conducted on properties in this area
and it is anticipated that this trend will continue. The City of Dubuque Housing Services
Department has identified the area as a focal point for the Lead Paint Hazard Reduction Grant.
This grant intends to eliminate conditions of lead which exist in almost every pre-1970 structure
within the area. There is particular emphasis on structures built prior to 1950. These are the
same structures that are eligible for National Register listing and likely to have significant
historical value. Given the large amount of older housing stock, this area has a high potential for
properties that merit local designation as landmarks or historic districts.
Phase 1 will involve developing historic contexts for the entire City following the criterion
from National Register Bulletin 15. Key factors in identifying the scope of the historic contexts
will include the progression of commercial and industrial development up to 1950 and its impact
on the creation of additional residential structures. Factors that will influence architectural
themes will include stylistic developments; works by major architects, craftsmen or developers;
use of construction materials and method of construction.
Phase 1 will also include a survey and evaluation of 1,033 structures within the
Washington/Jackson/Elm Street neighborhood. During this portion of the project, the consultant
will work with the City of Dubuque and property owners to gather data on property ownership,
dates of construction, architects or contractors used in construction, physical integrity and other
items that relate to the property's significance as a National Register eligible property or district.
Finally, Phase 1 will include an evaluation of eligibility for National Register listing by
weighing the information gathered during the survey against the contexts and the criteria as
outlined in National Register Bulletins 15 and 16A. Following the completion of the evaluation,
each structure will then be assigned a rating as to its significance. The ratings will be 1)
individually eligible or not eligible; and 2) contributing or not contributing to a potential or
established historic district. All surveyed properties will be photographed, mapped and recorded
on Iowa Site Inventory Form will. Completed forms for individually eligible or for properties
within a potential or listed district will be printed and hard copies stored by the City and the
State.
The final component of the project is the production of a report that follows the format of
a Multiple Property Cover Document. The report will contain an introduction; describe the
research design and survey methodology; discuss the historic contexts that were developed;
summarize the results of the field survey; and provide recommendations. The text of the report
should contain citations of reference material used in its preparation. The report should have a
13
References Cited or Bibliography that contains bibliographic information for reference materials
used in its preparation.
The project report will identify individual properties and/or districts that are potentially
eligible for National Register designation and recommend future survey activities in other areas
of the City. If it is determined that there is architectural and/or historical integrity within the
surveyed area sufficient to justify District designation, then proposed district boundaries will be
delineated and the structures contained within the district will be identified as a) contributing
structure or b) non-contributing structure. Draft copies of the report will be made available for
review and comment by the public and the Historic Preservation Commission. The final copy of
the project report will address public and commission comments.
All work on the project will conform to the "Secretary of the Interior's Standards and
Guidelines for Identification and Evaluation", published on pages 44720 through 44723 of the
Federal Register of September 29, 1983; to the Fiscal Year 1999 Grants Manual For Certified
Local Governments; and to the CLG's grant application submitted in December, 1998.
The Historic Preservation Commission will hire a consultant who meets the "Secretary of
the Interior's Professional Qualification Standards", Federal Register published September 29,
1983 for an Architectural Historian and Historian. The consultant will also have expertise in the
field of archival survey and documentation. A Historic Preservation City staff person will serve
as project director. The project director, a GIS City staff person and, if possible, an intern will be
involved in the survey in -terms of project management and assistance in the collection of data,
research, and/or photography.
The consultant will serve as the project principal investigator; will be responsible for
research, evaluation and preparation of draft and final reports and recommendations and
preparing the Historical Architectural Data Base (HADB) form and Iowa Site Inventory forms.
The consultant will work with a representative from City staff and an intern to integrate the
results of the survey into the City's Geographic Information System. The consultant will meet
with the Historic Preservation Commission at the beginning and upon completion of the project
to review project goals and results. The City of Dubuque's financial officer is responsible for
fiscal administration of the Grant.
The City of Dubuque will be responsible for furnishing the public with a draft copy of the
report for review and comment. The draft report must be complete when submitted for review.
In the event that major revisions are required, the State may request, and the CLG will supply, a
revised draft report for review at no additional cost to the State. In the event that a revised draft
is required, it will be due 30 days after the State requests the revised draft. Changes directed by
the State shall be made prior to submission of the final report.
B. PRODUCTS
The State will furnish the following:
1) Copies of How to Complete the Iowa Site Inventory Forms,
2) Copies of Iowa Site Inventory forms,
3) Print File preservers for 35 mm black and white negatives and prints,
14
4) Print File preservers for 35 mm color slides,
5) Photograph/Catalogue Field Sheets,
6) One Historic-Architectural database (HADB) encoding form.
The CLG will oreoare the followina oroducts:
1) Two copies of the draft Request For Proposals (RFP) to send to consultants;
2) Two copies of the draft subcontract agreement with the consultant;
3) Three copies of the fully executed subcontract agreement with the consultant;
4) Three draft copies of survey report; for historical and architectural survey projects, the
report will follow the format of a Multiple Property Cover Document;
5) The title page of the draft and final report and any other publications produced for this grant
project will carry the following acknowledgments:
"This Project has been funded with the assistance of a matching grant-in-aid from the State
Historical Society of Iowa, Community Programs Bureau, through the department of the
Interior, National park Service, under provisions of the National Historic Preservation Act of
1966; the opinions expressed herein are not necessarily those of the Department of the
Interior"
"This program received Federal funds from the National Park Service. Regulations of the
U.S. Department of the Interior strictly prohibit unlawful discrimination in Federally Assisted
Programs on the basis of race, color, national origin, age or handicap. Any person who
believes he or she has been discriminated against in any program, activity, or facility
operated by a recipient of federal assistance should write to: Director, Equal Opportunity
Program, U.S. Department of the Interior, National Park Service, 1849 C Street NW, D.C.
20240."
6) Two finished sets of typed Iowa Site Inventory forms, each set with at least one black and
white photographic print enclosed in a Print-File type plastic sleeve;
7) One black and white photograph will be taken of each surveyed property; two contact
sheets and one set of negatives for each roll of black and white film used during the
survey;
8) For any colored slides taken for the survey, prepare a copy;
9) Two typed copies of "Photograph/Catalog Field Sheet" for each roll of black and white or
colored slide film;
10) A minimum of eleven copies of the final project report, to include five bound copies and one
unbound, print-ready master copy;
11) Two (2) copies of one page report summarizing project results.
15
12) A completed Historic-Architectural Data Base (HADB) encoding form for summarizing
report information.
The CLG will distribute the products as follows:
1) One draft copy of the RFP to the State, for review, comment and approval; the CLG will
retain one copy for its file;
2) One draft copy of the consultant subcontract to the State, for review, comment and
approval; the CLG will retain one copy for its file;
3) One copy of the fully executed consultant subcontract will be sent to the State, one copy
will be sent to the consultant, the CLG will retain one copy for its file.
4) One contact sheet and negatives for each roll of black and white film, filed in a Print File
print and negative preserver will be sent to the State; The CLG will keep the second
contact sheet;
5) A copy of all color slides taken, filed in Print File slide preservers, will be submitted to the
State; The CLG will keep the originals;
6) A typed "Photographic/Catalog Field Sheet" accompanying each roll of black and white and
color film will be submitted to the State; The CLG will keep a copy of each completed
sheet for its file;
7) A draft copy of the survey report accompanied by a letter from the historic preservation
commission indicating they have received a draft copy for review will be submitted to the
State; One copy of the draft survey report should be reviewed by the CLG (historic
preservation commission, city council/board of supervisors, other related city/county
departments or commissions); One copy should be made available for public review and
comment;
8) A sample of five to ten completed Iowa Site Inventory forms for review will be submitted to
the State when the draft survey report is submitted for review;
9) One finished set of typed Iowa Site Inventory forms with black and white photos in Print-
File plastic sleeves will be submitted to the State; The CLG will keep one set of Iowa Site
Inventory forms for its inventory;
10) Eleven copies oHhe final report; The CLG will keep one print-ready, unbound copy and
four bound copies for its inventory; The State will receive six bound copies;
11) One copy of the one-page report, summarizing the project results, as required for all grant-
funded activities will be submitted to the State; the CLG will keep one copy for its file. The
CLG will keep one copy for its file.
12) A completed Historic - Architectural Data Base (HADB) encoding form for summarizing
report information will be given to the State.
16
C. SCHEDULE
Work under this contract will begin in the summer of 1999, upon signing of the contract
. by the CLG and the State. The CLG is expected to begin work on the project within 20 days of
receiving a copy of the fully executed contract, signed by the CLG and the State. The contract
will end on or before July 31,2000. Early completion of contract activities and submission of
contract products is encouraged. Deadlines for contract activities are as follows:
The CLG will return all three copies of the contract, bearing the chief elected-official's
signature, to the State no later than June 15, 1999. State will return one fully executed copy to
CLG no later than June 30, 1999.
The recipient will submit draft RFP and draft subcontract for consultant to the State for
review and approval no later than July 15, 1999. State will provide comments and approval no
later than August 1,1999.
The recipient will submit copy of executed subcontract with consultant to the State no
later than September 1, 1999. Contracted projects which do not have consultants under
subcontract by September 1, 1999 will be canceled.
The recipient will submit the draft project report for the State's review and comment no
later than March 1, 2000. State will provide written comment and approval of the draft report no
later than May 1, 2000.
The recipient will submit final corrected project report and other grant products by July
31, 2000.
D. REIMBURSEMENT SCHEDULE
Payments by the State shall be made upon receipt of billing invoices from the CLG that
relate expenses being billed to budgeted expenses identified in Exhibit E. Each payment
request will be audited by the State to insure that sufficient progress has been made in support
of the invoice. Timely submission of products is essential for reimbursement.
Claims for reimbursement must be accompanied by a progress report. Claims and
progress reports must be submitted to Patricia Ohlerking, DSHPO/Grants Manager, State
Historical Society of Iowa, New Historical Building, 600 East Locust, Des Moines, Iowa 50319 -
0290.
The following payment schedule shall be used:
Approval of draft report: up to 70% of grant
Approval of all products
: 100% of the grant
17
E. COORDINATION
This agreement will be managed by the CLG in cooperation with the State. The CLG will
be represented by Mark Noble, the Project Director, Mark Noble, Planning Services, 50 W
13th St, Dubuque, IA 52001,319/589-4214 day time phone, and the State will be represented
by Ralph Christian, Project Manager, Community Programs Bureau, State Historical
Society of Iowa, 600 East Locust, Des Moines, Iowa 50319-0290, 515/281- 8697 and Patricia
Ohlerking, Grants Manager. Routine information and technical guidance will be provided by
Ralph Christian, Project Manager. All accounting matters and payments shall be handled by
Patricia Ohlerking, Grants Manager (515) 281-8824.
The CLG's Project Director, Mark Noble, will maintain continuous coordination with the
State's Project Manager, Ralph Christian, during the course of this contract. This will consist of
a written monthly progress report due on the 5th of each month. These reports will keep the
State abreast of contract progress and serve as a vehicle for assessing performance of the
contract. Progress reports shall be directed to Ralph Christian.
18