Update_Library Board of Trustees 6 28 12Carnegie -Stout Public Library
Library Board of Trustees Update
From the Meeting of
June 28, 2012
Present: Paula Connors, President; Mike Willis, Vice President; Frederick
Miller, Secretary; Trustees, John Anderson - Bricker, David Hammer and Jenny
Weiss
Absent: Diann Guns
• The Oath of Office was given to reappointed Board Members Paula
Connors and John Anderson - Bricker.
• The end of May marked 92 percent of the fiscal year passing. Revenue
collected was at 93 percent of projections. FY12 should close on budget.
• After a few slower months, library use rebounded slightly with an increase
in the circulation of materials, largely attributed to the Adult collection.
• The greatest increase in use was in the area of Internet computers. Check
outs for lap top computers was up slightly for the month compared to May
of last year, but Y -T -D is up 95 percent.
• Library card registrations are nearly 4,000 less, but this has to do with the
deletion of inactive records. This means that 73% of the DBQ population is
library users.
• A contract has been awarded to Klauer Construction for repair of the
ceiling above the mezzanine. A pre- construction meeting will be held on
Monday, July 2. The ceiling should be fully repaired in time for the Iowa
Library Association reception in October.
• A subcommittee of the Library Board of Trustees will be formed to address
the inequity of the Open Access (reciprocal borrowing) program pertaining
to County Library patrons using C -SPL.
• Due to budget cuts, the State Library of Iowa cannot maintain
management of OCLC -ILL (inter- library loans - out of state loans for
materials not available at C -SPL and other libraries in the state)
transactions and will limit them to 20 a year. C -SPL handles about 400
per year and options have been explored to replace this service. A cost
analysis indicates one OCLC -ILL transaction costs $12.88 or about $5,100
annually. The budget is not available to cover this cost. A decision on
how the service will be delivered will be made prior to the next board
meeting.
• The Library Board approved an updated Employee Computer Use Policy
that will become part of the updated Personnel Handbook.
• The Library Board approved raising the cost of an inter - library loan fee to
$3 per request to offset the high cost of the service as well as postage.
Other changes to the Fines and Fees policy include a charge back to
patrons to cover postage for restricted certified letters for delinquent
accounts, which is required by IA Code as a last notification.
• The Library Board is still working on the community survey document, so it
will not be administered before August.
• Communication from Dan Lange, of Lange Sign Group was read. Lange
is not willing to make changes to the exterior signs at no charge. Total
cost of the changes is $7,903. The Board directed Henricks to request
this funding in the FY 2013 CIP budget.
Library Board of Trustees
Paula Connors, Board President
Mike Willis, Vice President
Frederick Miller, Board Secretary
John Anderson - Bricker
Diann Guns
David Hammer
Jenny Weiss
Susan Henricks, Director