Harlan Street Sanitary Sewer Reconstruction AcceptanceMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Harlan Street Sanitary Sewer Reconstruction
7101289
DATE: July 10, 2012
Dubuque
bierd
All-America City
1
2007
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the Harlan Street Sanitary Seer Reconstruction Project, as completed by Drew
Cook & Sons, in the final contract amount of $19,918.50, which is a 0.2% decrease from
the original contract amount of $19,963.50.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Mana er
FROM: Gus Psihoyos, City Engineer
SUBJECT: Harlan Street Sanitary Sewer Reconstruction
7101289
Dubuque
katerd
AII•Amenca City
2007
DATE: 7/9/2012
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
Harlan Street Sanitary Sewer Reconstruction Project.
BACKGROUND
This project involved the replacement and realignment of approximately 170 feet of 6"
clay pipe with 8" PVC in the alley between Harlan Street and Euclid Street from Windsor
Avenue to Sheridan Road. The existing 6" sanitary clay pipe has been a source of
constant maintenance for the Public Works department.
The project was awarded based on a competitive quotation process for public
improvements in accordance with Iowa Code, Section 26.14.
DISCUSSION
The Harlan Street Sanitary Sewer Reconstruction Project was completed by Drew Cook
& Sons of Dubuque, Iowa, in the final contract amount of $19,918.50, which is a 0.2%
decrease from the original contract amount of $19,963.50.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $19,918.50 to Drew Cook & Sons for the Harlan Street
Sanitary Sewer Reconstruction Project.
BUDGET IMPACT
The project funding summary is as follows:
CIP No. Fund Description
7101289 General Sanitary Sewer Repair
Total Project Funding
ACTION TO BE TAKEN
Fund Amount
$19,918.50
$19,918.50
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $19,918.50 to
Drew Cook & Sons for the Harlan Street Sanitary Sewer Reconstruction Project.
Prepared by (Nathan Steffen, Engineering Technician)
cc: Jenny Larson, Budget Director
Nathan Steffen, Engineering Technician
Deron Muehring, Civil Engineer
John Klostermann, Street & Sewer Maintenance Supervisor
RESOLUTION NO. 189 -12
ACCEPTING THE HARLAN STREET SANITARY SEWER RECONSTRUCTION
PROJECT AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO
THE CONTRACTOR
Whereas, the Public Improvement Contract for the Harlan Street Sanitary Sewer
Reconstruction Project (the Project) has been completed and the City Engineer has
examined the work and filed a certificate stating that the Project has been completed
according to the terms of the Public Improvement Contract and that the City Engineer
recommends that the Project be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the General Sanitary Sewer Repairs appropriation for the contract amount of
$19,918.50 Tess any retained percentage provided for therein as provided in Iowa Code
chapter 573, and to pay such retainage in accordance with the provisions of Iowa Code
chapter 573.
Attest:
I
Kevi . Firnstahl, City ' erk
Passed, approved and adopted this 16th day of July , 012.
Li
Roy D. Buol, Mayor
THE CITY OF
DuB
Masterpiece on the Mississippi
City of Dubuque - Engineering Division
Project Close Out
PROJECT NAME: Harlan St. Sanitary Reconstruction
CONTRACTOR:
DATE: 4- Aug -12
Drew Cook & Sons
BID ITEM DESCRIPTION
SANITARY SEWER
1 8" PVC
2 8 "x4" PVC Wye
3 4" PVC Lateral
4 Abandon Existing Pipe & Manhole
5 48" Diameter Manhole Base
6 48" Diameter Sidewall
7 Manhole Frame and Cover
8 Tap Existing Manhole
9 Bedding Stone, 1" Clean
10 Backfill, Limestone
11 Graded Stone Base
12 Traffic Control and Project Safety
UNIT
LF
EACH
LF
LS
EACH
VF
EACH
EACH
TON
TON
TON
LS
PLAN
QUANTITY
CONTRACT AMOUNT: $ 19,963.50
CONTRACT
UNIT COST
QUANTITY
TO DATE
AMOUNT EARNED
TO DATE
170.00 $ 25.00 170.00 $
8.00 $ 220.00 8.00 $
85.00 $ 14.00 48.00 $
1.00 $ 850.00 2.00 $
2.00 $ 650.00 2.00 $
12.69 $ 150.00 12.75 $
2.00 $ 350.00 2.00 $
1.00 $ 550.00 $
55.00 $ 18.00 45.00 $
800.00 $ 6.00 519.80 $
110.00 $ 12.00 103.10 $
1.00 $ 350.00 1.00 $
Sub Total $
4,250.00
1,760.00
672.00
1,700.00
1,300.00
1,912.50
700.00
810.00
3,118.80
1,237.20
350.00
17,810.50
COMP.
100.00%
100.00%
56.47%
200.00%
100.00%
100.47%
100.00%
81.82%
64.98%
93.73%
100.00%
AMOUNT EARNED TO DATE: $ 17,810.50 100.00%
CHANGE PREVIOUS CURRENT TOTAL
ORDER TOTAL PAY PERIOD ADJUSTMENT
CHANGE ORDER - EXTRA WORK ITEMS AMOUNT ADJUSTMENT ADJUSTMENT TO DATE
1 May 3rd T &M Tieing in to Existing Main By Alternate Method $ 2,108.00 $ 2,108.00
2 $
3
4
5
MATERIALS STORED ON -SITE
Change Order Amount Earned to Date:
Total Amount Earned to Date:
UNIT QTY Remain UNIT COST TOTAL
LS $
LS
LS
LS
LS
LS
$
$
$
$ 2,108.00
$ 19,918.50
CIP
$
$
$
$
LS $
LS
LS
LS
LS
Total Materials Stored to Date:
$
$
$
$
$
PAYMENTS PREVIOUSLY APPROVED:
1 $ 18,922.58 8 $
2 $ 995.92 9 $
3 $ - 10 $
4 $ - 11 $
5 $ - 12 $
6 $ - 13 $
7 $ - 14 $
TOTAL PAYMENTS FORWARDED:
$ 19,918.50
Project Summary
CIP
Earned to Date Less Retainage Ret. Release Amount to Date Contract Amt.
7101289 $ 19,918.50 $ 995.93 $ 18,922.58 $
$
$
$
Total $ 19,918.50 $ 995.93 $ 18,922.58 $
Partial Payment Summary
Total Amount Previous Total Total Current Less Total Earned Retainage Less Previous Materials Total Current
CIP Earned to Date Earned to Date Amt. Earned Retainage Less Retainage Release Mat. Stored Stored On -Site Amount Due
7101289 $ 19,918.50 $ - $ 19,918.50 $ 995.93 $ 18,922.58 $995.93 $ $ - $ 19,918.50
Total: $
19,918.50 $
$ 19,918.50 $ 995.93 $ 18,922.58
$ 995.93
$ 19,918.50
Project Engineering Cost Summary
Project Cost / Funding Summary
CIP
Staff
Cost
Consultant Total Eng.
Costs Cost
CIP
Construction
Costs
Materials
Stored On -Site
Total Eng.
Cost
Total Project
Cost
CIP
Funding
$ 2,987.78
$ 2,987.78
$ 19,918.50
$ -
$ 2,987.78
$ 22,906.28
$
$
$
$
$
Total:
$ 2,987.78 $
- $ 2,987.78
Total:
$ 19,918.50
$ -
$ 2,987.78
$ 22,906.28
$ -
Total Amount Earned:
Stored Materials To Date:
Total Due Contractor:
Total Engineering:
Total Project Cost:
CERTIFICATE OF THE CITY MANAGER:
$ 19,918.50
$ 19,918.50
$ 2,987.78
$ 22,906.28
I hereby certify that the above statement shows in detail the correct amount of all work required to complete the above improvement.
APPROVED:
APPROVED:
Michael Van Milligen ager
City of Dub tg i_1( •wa
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned,
Drew Cook & Sons contractor for the above improvement, does hereby
accept the above "Total Due Contractor ", as full settlement for all claims for said improvement.
CONTRACTOR: Drew Cook & Sons
BY: te- 65) �
TITLE: `f G 2 Gt-5 l z
DATE: 1— � ..-CD (`—
THE CrIY OF
Dui
Masterpiece on the Mississippi
City of Dubuque - Engineering Division
Retainage Release Form
PROJECT NAME: Harlan St. Sanitary Reconstruction
CONTRACTOR:
DATE: 20- Jun -12
Drew Cook & Sons CONTRACT AMOUNT: $ 19,963.50
BID ITEM DESCRIPTION
UNIT
PLAN
QUANTITY
CONTRACT
UNIT COST
QUANTITY
TO DATE
AMOUNT EARNED
TO DATE
COMP.
SANITARY SEWER
1 8" PVC
2 8'x4" PVC Wye
3 4" PVC Lateral
4 Abandon Existing Pipe & Manhole
5 48" Diameter Manhole Base
6 48" Diameter Sidewall
7 Manhole Frame and Cover
8 Tap Existing Manhole
9 Bedding Stone, 1" Clean
10 Backfill, Limestone
11 Graded Stone Base
12 Traffic Control and Project Safety
LF
EACH
LF
LS
EACH
VF
EACH
EACH
TON
TON
TON
LS
170.00 $ 25.00
8.00 $ 220.00
85.00 $ 14.00
1.00 $ 850.00
2.00 $ 650.00
12.69 $ 150.00
2.00 $ 350.00
1.00 $ 550.00
55.00 $ 18.00
800.00 $ 6.00
110.00 $ 12.00
1.00 $ 350.00
170.00 $
8.00 $
48.00 $
2.00 $
2.00 $
12.75 $
2.00 $
4,250.00
1,760.00
672.00
1,700.00
1,300.00
1,912.50
700.00
100.00%
100.00%
56.47%
200.00%
100.00%
100.47%
100.00%
45.00 $ 810.00 81.82%
519.80 $ 3,118.80 64.98%
103.10 $ 1,237.20 93.73%
1.00 $ 350.00 100.00%
Sub Total $ 17,810.50
AMOUNT EARNED TO DATE:
$ 17,810.50
89.22%
CHANGE ORDER - EXTRA WORK ITEMS
1 May 3rd T &M Tieing in to Existing Main By Alternate Method
2
3
4
5
MATERIALS STORED ON -SITE
CHANGE PREVIOUS CURRENT TOTAL
ORDER TOTAL PAY PERIOD ADJUSTMENT %
AMOUNT ADJUSTMENT ADJUSTMENT TO DATE Comp.
$ 2,108.00
Change Order Amount Earned to Date:
Total Amount Earned to Date:
UNIT QTY Remain UNIT COST TOTAL
$
$
$
$
2,108.00
$ 2,108.00
1
$ 19,918.50
CIP
Total Materials Stored to Date:
$ -
$
$
$
$
$
$
$
$
$
$
$
PAYMENTS PREVIOUSLY APPROVED:
1 $ 18,922.58 8 $
2 $ - 9 $
3 $ - 10 $
4 $ - 11 $
5 $ - 12 $
6 $ 13 $
7 $ 14 $
TOTAL PAYMENTS FORWARDED:
$ 18,922.58
Project Summary
CIP Earned to Date Less Retainage Ret. Release Amount to Date Contract Amt.
$ 19,918.50 $ 995.93
Total $ 19,918.50 $ 995.93
$ 18,922.58 $ 19.963.50
Partial Payment Summary
$
$
$
$ 18,922.58 $ 19,963.50
Total Amount Previous Total Total Current Less Total Earned Retainage Less Previous Materials Total Current
CIP Earned to Date Earned to Date Amt. Earned Retainage Less Retainage Release Mat. Stored Stored On -Site Amount Due
7101289 $ 19,918.50 $ - $ 19,918.50 $ 995.93 $ 18,922.58 $995.93 $ $ $ 19,918.51
Total: $ 19,918.50 $ $ 19,918.50 $ 995.93 $ 18,922.58 $ 995.93 $ - $ $ 19,918.51
CERTIFICATE OF THE CONTRACTOR
To the best of my knowledge and belief, I certify that all items, units, quantities, and prices of work and material shown on the face of this Partial Payment
form are correct: that all work has been performed and materials supplied in full accordance with the terms and conditions of the contract documents and
authorized changes thereto: that the following is a true and correct statement of the contract account up to and including the last day of the period covered
by this payment and that no part of the "Total Amount Due" has been recieved:
Total Amount Earned To Date:
Stored Materials To Date:
Total Contractor Payment
Total Previously Approved
TOTAL RETAINAGE DUE:
$ 19,918.50
$ 19,918.50
$ 18,922.58
$ 995.92
I further certify that all claims outstanding as of this date against the undersigned as contractor for labor, materials, and expendable equipment
employed in the performance of said contract up to this date have been paid in full accordance with the requirements of said contract.
CONTRACTOR:
BY:
%� (Drew Cook & Sons DATE:
\ ICY ( TITLE:
CERTIFICATE OF THE CITY ENGINEER
I certify that I have verified this payment, and that to the best of my knowledge and belief it is a true and correct statement of work performed and
materials supplied by the contractor, and that the Contractor's certified statement of the account and the amount due is correct and just, and that all
work and material included in this Partial Payment have been performed in full accordance with the terms and conditions of the contract documents and
authorized changes thereto.
CITY OF DUBUQUE:
BY:
DATE:
TITLE: