Relocation of 30-Inch Force Main RFP Design ConsultantMasterpiece on the Mississippi
Dubuque
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All-America City
1
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Design for the Relocation of the 30" Force Main RFP - Consultant
Selection
DATE: July 10, 2012
Two responses were received to a Request for Proposals for the selection of a design
consultant to complete the design for the relocation of the 30" force main around the
former Public Works Garage Site and the Alliant Energy Site. Following interviews with
both firms, the Consultant Review Committee and City Engineer Gus Psihoyos
recommend the selection of IIW, PC. for consultant services to design the entire force
main relocation, from 7th Street to 12th Street.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
Dubuque
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AII•AmericaCity
111 1 If
2007
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: July 6, 2010
SUBJECT: Design for the Relocation of the 30" Force Main RFP — Consultant
Selection
INTRODUCTION
The purpose of this memorandum is to seek concurrence in the selection of IIW, P.C.
from Dubuque, IA, as the professional design consultant to complete the design for the
relocation of the 30" force main around the former Public Works Garage Site and the
Alliant Energy Site.
BACKGROUND
In 1969 the existing 30" force main was constructed from the Cedar Street lift station to
the Terminal Street lift station. The force main route is shown in Appendix E, Exhibit 1
of the RFP (Yellow Line).
The route went through the former A.Y. McDonald site, the former City Public Works
site, and the Alliant Energy site. During the early 1990's highway 151/61 was
constructed through Dubuque. During the highway construction portions of the 30" force
main were relocated and the portion running through the A.Y. McDonald site was
abandoned. However the portion running through the old Public Works Site and the
Alliant Energy site remained in place.
In October of 2011, the City experienced a significant failure in the existing force main.
Two breaks occurred simultaneously, one at the former Public Works garage site and
the other at the Alliant Energy site. After Repairs were completed, a third break was
experienced at the former Public Works garage site. The cost to repair the breaks,
which occurred on the former Public works site, was significant as the site is a super
fund site. During the repair work some corrosion of the pipe was noted and it was also
found that when constructed the pipe was set on blocking prior to bedding, and the
blocking was not removed. The areas of corrosion and the failed sections of pipe were
near the old blocking that was found to be still in place. Soil and ground water
contamination has been identified on or near the existing 30" force main route that may
be a contributing factor to its deterioration.
The adopted budget for FY 2013- FY2017 includes $849,124.00 for the design of the
entire force relocation, from 7th Street to 12th Street, and constructing the first phase,
from 9th Street to 11th Street.
CONSULTANT SELECTION PROCESS
The selection ranking was based upon the overall strength of information provided in
the Consultant's response proposal submitted and the Consultant's demonstrated
competence, experience and qualifications.
The Consultant Selection Committee for the Design of the Relocation of the 30" Force
Main RFP included the following:
1. Gus Psihoyos, City Engineer
2. Jonathan Brown, Water Pollution Control Manager
3. Tim Horsfield, Parking Division Manager
4. Ken TeKippe, Finance Director
5. John Klostermann, Street and Sewer Maintenance Supervisor
6. Nate Steffen, Engineering Technician
7. Todd Irwin, Engineering Technician
On June 7, 2012, two consultant response proposals were received and are as follows:
MSA Professional Services (Dubuque, IA)
— IIW, P.C. (Dubuque, IA)
On June 11, 2012, the Consultant Selection Committee met to evaluate and rate
each of the consultants. Prior to this meeting, each Committee member provided
scoring sheet for each of the consultants. The scoring was based on specific
responses to items in the RFP. The results of the scoring were presented to the
committee at this first meeting. The scoring by the committee members did not
producing a clear leader and reflected the opinion of the committee that both
consultants were equally qualified. A second meeting was scheduled and the
Committee carefully deliberated each consultant's strengths and weaknesses. The
committee also conducted consultant interviews on June 29, 2012. Although each
of the consultants was uniquely qualified, the Consultant Selection Committee
selected IIW, P.C. of Dubuque, IA as the first - ranked consultant. The committee
determined it would be in the City's best interest to select IIW, P.C., due to their
recent experience consulting with staff on the force main break and repair efforts.
DISCUSSION
IIW, P.C. is currently working on the 9th and 1 lth Street one -way to two -way traffic study,
and is a consultant on the Intermodal facility project. IIW's involvement with these two
projects and their past and ongoing involvement with the existing force main will provide
the City with a greater level of coordination and understanding.
The first phase of construction is anticipated to start in February of 2013. The second
and third phases of the project will be designed by IIW under this contract and will be
constructed as funding becomes available.
RECOMMENDATION
Based on the extensive review of the proposals, the Consultant Selection Committee
recommends that the City negotiate a Professional Services Agreement and execute a
contract with IIW, P.0 This will be for consultant services to design the entire force
main relocation, from 7th Street to 12th Street, and for construction documents for the
first phase, from 9th Street to 11th Street.
BUDGET IMPACT
The budget for the work outlined in the RFP is estimated to be $70,000 depending on
the negotiated final scope of services. The consultant work will be funded from the
following Capital Improvement Program appropriations: CIP 7102413 - relocation of the
30 inch force main around the former public works garage
ACTION TO BE TAKEN
I respectfully request that you approve IIW, P.C. for consultant services to design the
entire force main relocation, from 7th Street to 12th Street and that you allow Engineering
to negotiate a Professional Services Agreement. Once the scope has been agreed to,
Engineering requests you execute a contract with IIW, P.C. for the consultant design
services to complete the project.
Prepared by Todd Irwin, Engineering Technician
cc: Cindy Steinhauser, Assistant City Manager
Jenny Larson, Budget Director
Ken TeKippe, Finance Director