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5 Points Traffic Signal Reconstruction Project RebidMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: 5 Points Traffic Signal Reconstruction Project - Rebid DATE: July 10, 2012 Dubuque bierd All-America City 1 2007 City Engineer Gus Psihoyos recommends City Council authorization of the public bidding procedure for the 5 Points Traffic Signal Reconstruction Project - Rebid, and further recommends that a public hearing be set for August 6, 2012. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Gus Psihoyos, City Engineer Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer . SUBJECT: 5 Points Traffic Signal Reconstruction Project - Rebid CIP 1021920 DATE: June 13, 2012 INTRODUCTION Dubuque All-America City 1111 tl 2007 The enclosed resolutions authorize the public bidding procedure for the 5 Points Traffic Signal Reconstruction Project - Rebid. DISCUSSION The 5 Points Traffic Signal Reconstruction Project —Rebid will provide for the reconstruction of traffic signals at the intersection of Rhomberg Avenue and 20th and Elm Streets. Improvements will include: pedestrian buttons for the crosswalks; a dedicated left turn for the westbound traffic on Rhomberg Avenue to Elm Street; and the reconstruction of curb ramps to bring the intersection to ADA standards. This newly - rebuilt signal will be tied into the City -wide traffic management operations center at City Hall. New traffic controller equipment, battery backup and mastarms have already been purchased for the project from other CIPs to eliminate the long lead time in equipment ordering. This project was originally bid in the fall of 2010 but came in over the engineers estimate. In 2011 the geometrics of the intersection were studied to see if it could be reconfigured to a standard 4 way intersection. It was determined that it should remain as a 5 way intersection. The plans were updated to include current MUTCD and ADA requirements. This intersection will also be tied into the Traffic Operations Center located at City Hall. PROJECT SCHEDULE The project development schedule for the 5 Points Traffic Signal Reconstruction Project — Rebid is as follows: Initiate Public Bidding Processing Publish Notice to Bidders, Advertise for Bids Notice of Hearing on Plans & Specifications Public Hearing Receipt of Bids July 16, 2012 July 20, 2012 July 17, 2012 August 6, 2012 August 9, 2012 Award of Contract August 20, 2012 Completion Date October 19, 2012 RECOMMENDATION I recommend that the City Council establish the date for the public hearing and authorize the City Clerk to advertise for proposals for the 5 Points Traffic Signal Reconstruction Project - Rebid. BUDGET IMPACT The estimate of probable cost for 5 Points Traffic Signal Reconstruction Project — Rebid is as follows: Construction Contract Contingency Engineering /Contract Administration Total Construction Contract Project Cost Pre - Purchased Equipment Estimate $ 144,173.00 14,417.30 21,625.00 $180,215.30 $ 26,362.00 Total Cost $206.577.30 The project funding summary is as follows: CIP Funding Source Amount 102 -1920 5 Points Intersection Rhomberg — 20th — Elm $ 78,384.80 300 -2044 Fiber Optic Conduit Miscellaneous 45,000.00 300 -1011 Signalization Program 28,012.10 102 -1608 Downtown Streetlight Replacement 15,000.00 300 -1133 Traffic Signal Mastarm Retrofit 13,818.40 Total Project Cost $180,215.30 ACTION TO BE TAKEN The City Council is requested to establish the date for the public hearing and to authorize the City Clerk to advertise for proposals through adoption of the enclosed resolutions for the 5 Points Traffic Signal Reconstruction Project - Rebid. Prepared by David Ness, Civil Engineer II cc: Jenny Larson, Budget Director Julie Neebel, Project Manager, IIW RESOLUTION NO.192 -12 5 POINTS TRAFFIC SIGNAL RECONSTRUCTION PROJECT - REBID PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT FOR BIDS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: The proposed plans, specifications, form of contract and estimated cost for the 5 Points Traffic Signal Reconstruction Project - Rebid, in the estimated amount $146,752.30, are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. A public hearing will be held on the 6th day of August, 2012, at 6:30 p.m. in the Historic Federal Building Council Chambers at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. The 5 Points Traffic Signal Reconstruction Project - Rebid is hereby ordered to be advertised for bids for construction. The amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. The City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four but not more than forty -five days before the date for filing bids before 2:00 p.m. on the 9th day of August, 2012. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 20th day of August, 2012, in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. Attest: Kevin Firnstahl, City Clerk Passed, adopted and approved this l6thday of j oy D. Buol, Mayor NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE 5 POINTS TRAFFIC SIGNAL RECONSTRUCTION PROJECT - REBID NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the 5 Points Traffic Signal Reconstruction Project - Rebid, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:.30 p.m., on the 6th day of August, 2012, in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: Reconstruction of traffic signals at the intersection of Rhomberg Avenue and 20th and Elm Streets. Improvements will include: pedestrian buttons for the crosswalks; a dedicated left turn for the westbound traffic on Rhomberg Avenue to Elm Street; and the reconstruction of curb ramps to bring the intersection to ADA standards. Any visual or hearing- impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589 -4120 or TDD at (563) 690 -6678 at least 48 hours prior to the meeting. 2012. Published by order of the City Council given on the/ / vi Kevin S. F rnstah7 ity Clerk NOTICE TO BIDDERS CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT 5 POINTS TRAFFIC SIGNAL RECONSTRUCTION PROJECT - REBID Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. on August 9, 2012, in the Office of the City Clerk, City Hall - First Floor, 50 West 13th Street, Dubuque, Iowa. Time and Place Sealed Proposals Will be Opened and Considered. Sealed proposals will be opened and bids tabulated at 2:00 p.m. on August 9, 2012, at City Hall — Traffic Operations Center, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on August 20, 2012. The City of Dubuque, Iowa, reserves the right to reject any and all bids. Time for Commencement and Completion of Work. Work on each improvement shall be commenced within 10 days after the Notice to Proceed has been issued and shall be fully completed by October 19, 2012. Bid Security. Each bidder shall accompany its bid with a bid security as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of ten percent (10 %) of the amount of the contract and shall be in the form of a cashier's check or certified check drawn on a state - chartered or federally chartered bank, or a certified share draft drawn on a state - chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted as provided in this section. Contract Documents. Copies of the construction documents may be obtained at the Engineering Department, City Hall — Second Floor, 50 West 13th Street, Dubuque, Iowa 52001. No plan deposit is required. Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be available for all material purchased for incorporation in the project. General Nature of Public Improvement. 5 Points Traffic Signal Reconstruction Project - Rebid CIP 1021920 Reconstruction of traffic signals at the intersection of Rhomberg Avenue and 20th and Elm Streets. Improvements will include: pedestrian buttons for the crosswalks; a dedicated left turn for the westbound traffic on Rhomberg Avenue on Elm Street; and the reconstruction of curb ramps to bring the intersection to ADA standards. Published in the Telegraph Herald, July 20, 2012.