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Minutes Airport Comm. 9 16 05 DUBUQUE REGIONAL AIRPORT COMMISSION MEETING Monday, September 26, 2005 4:00 p.m. Dubuque Regional Airport Dubuque Jet Center Conference Room PRESENT: Teri Goodman, Mike Santillo, Doug Brotherton, and Steve Accinelli. ABSENT: None. STAFF: Andrew Perry, Gordy Vetsch, Peggy Dickson and Todd Dalsing GUESTS: Dan Nicholson (City Council) Tony Zelinskas (WHKS), Chad Wagner (D B& T) 01. APPROVAL OF MINUTES Doug Brotherton moved to approve the minutes of August 1, 2005 Commission meeting. Steve Accinelli seconded the motion. AYES: All. NAYS: None. OLD BUSINESS: 01. ELECTION OF OFFICERS: Steve Accinelli moved that Teri Goodmann be nominated for another year as Chairman of the Airport Commission. This was seconded by Doug Brotherton. Teri Goodmann nominated Steve Accinelli as Vice Chair. Doug Brotherton seconded this motion. Steve Accinelli moved that Mike Santillo be nominated for Secretary/Treasurer. This was seconded by Doug Brotherton. AYES: All. NAYS: None. NEW BUSINESS: 01. REVIEW OF AIRPORT STATISTICS Teri Goodmann asked the manager if he knew of any reason that American Eagle enplanements were lower in August and how September was looking. Andy replied that Eagle was still up, but only 2.10% it was possibly due to school starting, he mentioned he had checked enplanements with American Eagle earlier but had no recent numbers. There was some discussion concerning new marketing plans and hangar occupancy. Document in 10 1705 Agenda.doc Airport Commission Minutes September 26, 2005 Meeting Page 2 02. APPROVE D B & T ASSIGNMENT The Commission was asked to approve an assignment of real estate by Dubuque Bank and Trust for Jackson Concrete Pumping. Airport legal staff had reviewed the assignment and made appropriate changes. This is for the Jackson construction loan, normally the bank uses the property itself as collateral but in this case, the property is leased so the lease itself acts as security. Chad Wagner from 0 B & T told the Commission he was available to answer any questions. Steve Accinelli moved approval of the assignment. Mike Santillo seconded this motion. AYES: All. NAYS: None. Chad Wagner mentioned that possibly the airport could add such language to their leases. 03. AMERICAS HANGAR CLOSE OUT Steve Accinelli moved approval of the Resolution No. A1500-1-05 Accepting Improvement. Mike Santillo seconded this motion. AYES: All. NAYS: None. The completion cost of the project is approximately $205,824, which is under the approved budget. 04. APPROVE ADDITIONAL CIP FOR DEICE EQUIPMENT Teri Goodmann told the Commission about the recent meetings with over 40 business leaders. All stressed the need for maintaining existing levels of air service and adding additional airlines and hubs. One way to accomplish this is to purchase a common use de-ice vehicle. This would allow American Eagle or other airlines to use ground equipment without major equipment outlay. The de-icer would be one prong of an effort to keep and retain air service. Mike Santillo made a motion to approve requesting an additional CIP in FY06, with 95% funding from the FAA and 5% from the airport construction fund. This motion was seconded by Doug Brotherton. AYES: All. NAYS: None. 05. AMERICAS HANGAR LEASE ADDENDUM: Doug Brotherton moved approval of the addendum to the University of Dubuque's Americas Hangar lease increasing the square footage called out in the lease. Mike Santillo seconded this motion. AYES: All. NAYS: None. Steve Accinelli asked about the status of the David Flying lease. Although the lease has approximately 2 years until expiration, Don David requested a new lease. He told Accinelli he needed the new lease for loans, and Accinelli speculated about a future sale of the business. The lease has already been sent Document in 10 17 05 Agenda.doc Page 2 Printed: 10/17/05 at 8:52 AM Airport Commission Minutes September 26, 2005 Meeting Page 3 to legal to see how it can be made more concise. 06. RESTAURANT AGREEMENT RENEWAL APPROVAL The Commission was given information on the expenses and subsidy paid by the Airport from January through July, also the financial statement from J & B Enterprise dba Fly DBQ Cafe for the same period. Steve Accinelli moved to extend the lease for another 12 months with the current subsidies. This was seconded by Mike Santillo. AYES: All. NAYS: None. 07. CIP The Commission received a spreadsheet listing CIP projects. New projects were listed in red but may not have a cost and projects may be shifted as the budget is further developed. Commissioners will be given the final CIP budget to approve at the October 24th meeting. If any Commissioners would want to add projects, they are to contact Andy. 08. AIRPORT MANAGER'S REPORT: A. Naval Reserve: The Manager said he felt it was prudent to include a CIP for an analysis and best use plan for the Naval Reserve facility should revert to the airport. B. ARFF Equipment Grant: The ARFF vehicle is scheduled in the City's FY07 budget, but the FAA grant will be received in FY06. After discussion with Dawn Lang, it was decided to follow the FAA's timeline, as no money will be expensed until FY07. C. PFC Consultation The Commission was advised the PFC consultation is scheduled for October 1, 2005 at 10:00 a.m. All Commissioners are invited to attend. D. Strateqic Planninq Session Two quotes were solicited for consultants and Sid Scott, low bidder, was recommended. This Commission chose Oct 23 and 25th. Andy will ask Mr. Scott if these dates will work with his calendar. Andy told the Commission he would like to include his administrative staff and the Commission agreed. Document in 10 1705 Agenda.doc Page 3 Printed: 10/17/05 at 8:52 AM Airport Commission Minutes September 26, 2005 Meeting Page 4 E. NBAA New Orleans Nov 15-17: Staff has cancelled their booth for the conference due to the rescheduling of the event elsewhere. It was thought the conference would have lowered attendance than previous years. F. Marketinq Update: The Commission was advised the focus of the marketing would probably change to focus more directly on the road warriors and to reward frequent travelers according to the number of trips they fly from the Dubuque Regional Airport. The program is being refined by the airport marketing forum. G. HanQar Survey The Commission had a lengthy discussion regarding the t-hangar rates. Andy said t-hangars typically in the smaller Midwest markets are not self-sustaining against a 20-yeaar amortization table. The vacancy was discussed versus the hangars scheduled for demolition. Steve Accinelli made a motion that the CPI-U be removed from the t-hangar leases and they be reviewed each year. This was seconded by Doug Brotherton. AYES: All. NAYS: None. H. Airport Construction Update: Andy updated the Commission regarding a delay with the self-fueler contract, and asked the Commission to notice the construction progress on the SRE building across the street which has the footings going in today. J. Coffman Associates: Mike Dmyterko will be at the October 24th meeting to discuss best land development practices. The Commission mentioned several organizations to be invited. K. Employee Claim: The Commission was advised an employee claim had been filed against the airport. He informed them he could not say more, but if the Commission wanted to discuss this claim, he would have legal counsel present at the next meeting. L. Fuel Costs: The Manager advised the Commission that fuel costs would be affecting the airport's budget although no one knows the impact with the fluctuating prices. K. Bradley Farm Lease: The Commission discussed the 23 acres of the commercial park. The consensus was to lease the 23 acres for agriculture and buy back any acreage possibly developed during next year's crop season. Document in 10 17 05 Agenda.doc Page 4 Printed: 10/17/05 at 8:52 AM Airport Commission Minutes September 26, 2005 Meeting Page 5 L. Paul Buss Correspondence: The Manager advised the Commission that based on legal counsel's advice, on Airport property requests for permits would be made to the city rather than the county unless we hear differently from the county. 07. CORRESPONDENCE: There was no discussion on the correspondence. 08. PUBLIC INPUT Steve Accinelli moved to adjourn. Doug Brotherton seconded this motion. Meeting adjourned at 5: 18 p.m. Document in 10 17 05 Agenda.doc Page 5 Printed: 10/17/05 at 8:52 AM