Airport Com. FY 06 De-Ice Vehicle request
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MEMORANDUM
October 10, 2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Airport Commission Request for FY06 CIP De-Ice Vehicle
The Airport Commission, at its September 26, 2005 meeting, unanimously voted to
request that the City Council authorize a new FY06 CIP for the purchase of an aircraft
de-ice vehicle. This provides one part of the scenario the airport is using to help retain
and attract air service. The total cost is estimated at $200,000, of which the FAA will
pay 95% or $190,000 and the local match of $10,000 is available through the Airport
Construction Fund.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Andrew D. Perry A.A.E., Airport Manager
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DUBUQUE REGIONAL AIRPORT
11000 Airport Road + Dubuque, Iowa 52003
Tel: 563-589-4/28 Fax: 563-589-4108
www.jlydbq.com
Airport Commissioners
Steve Accinelli Doug Brotherton Teri Goodmann Michael Santillo
MEMORANDUM
DATE:
September 27, 2005
FROM:
Michael C. Van Milligen, City Manager
Andrew D. Perry AAE., Airport Manager ~
TO:
CC:
Airport Commission
RE:
Airport Commission request for FY 06' CIP De-ice vehicle
Introduction:
Attached is a memo dated September 22, 2005 to the Airport Commission
concerning a tentative FAA- AlP Grant for acquisition of a common use aircraft
de-ice equipment.
Reauest:
The Airport Commission, at its September 26, 2005 meeting, unanimously voted
to request that the City Council authorize a new FY 06' CIP for the purchase of
an aircraft de-ice vehicle. This provides one part of the scenario the airport is
using to help retain and attract air service. The total cost is an estimate
$200,000 of which the FAA will pay 95% or $190,000 and the local match of
$10,000 is available through the Airport Construction fund.
't
,
o
U.S. Department
of Transportation
Federal Aviation
Administration
Central Region
Iowa. Kansas,
Missouri, Nebraska
901 Locust
Kansas City, Missouri 64106
(816) 329-2600
September 14, 2005
Mr. Andrew Perry
Airport Manager
Dubuque Regional Airport
11000 Airport Road
Dubuque, IA 52003
Dear Mr. Perry:
Dubuque Regional Airport
Potential AlP No. 3-19-0028-40
Initiation of Work for Proposed Project
This is written confIrmation of our phone conversation on September 14,2005. As discussed,
we recommend that you initiate actions necessary to obtain bids for acquisition of equipment and
construction by April 1, 2006. In order to meet this date we encourage you to have the
following submitted to the FAA for review and concurrence: Engineer contract negotiated and
executed by October 15, 2005 and fInal plans for the ARFF vehicle and the deicing truck by
December 1, 2005 and fInal plans and specifIcations for the building modifIcation by January
1, 2006. This will enable you to establish defInitive costs for the following development at your
airport:
Acquisition of an ARFF vehicle, modifIcation to equipment building to accommodate
new vehicles, and acquisition of a deicing truck
This work is identifIed on an approved ACIP data sheet on file with our office, and the federal
share is estimated to be $ 997,500. Please review your estimate of total project cost (design,
construction, construction observation and administration). If your current estimate results in the
need for a greater federal share contact the Airport Planning Engineer in our office to determine
whether additional funding may be available.
We caution you that this letter does not represent an official notification that your location has or
will receive Federal funding. The official notification of Federal funding will be the
congressional release offunds.
In order to manage the AlP program in a more efficient manner we are attempting to expedite all
activities related to the issuance of grants. To insure efficient distribution oflimited AlP funds
we are striving to issue all grants based upon bids. Funding for the project listed above appears
to be favorable in FY 2006. We encourage you to initiate actions requiring long lead times to
avoid unnecessary delays later in the project.
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Please note that there is a new federal requirement that sponsors have a DUNS number to insert
on form 424 Application for Federal Assistance.
Since your initiation of work is based upon a planned program as opposed to a tentative
allocation please note that:
. Only AIP eligible expenses for work associated with projects ultimately placed in a
Grant are reimbursable, e.g. engineering expenses, administration costs. We
encourage you to obtain bids, but not issue a notice to proceed. As usual, only those
expenses determined to be necessary and reasonable will be eligible for
reimbursement.
. The official and public notifIcation that the FAA has allocated funds for a project at
your location will be the congressional release. It is very important that ALL work
performed prior to Congressional release, such as solicitation for professional
services is portrayed to the public as a sponsor initiative.
. In order to insure future eligibility for federal participation, any work performed prior
to receipt of a Grant must be in accordance with all applicable FAA standards and
requirements. Although funds have not been officially allocated for this project, we
encourage you to coordinate with the FAA in the same manner as if the project was
initiated with a tentative allocation. This coordination will help prevent
misunderstandings about eligibility of work performed.
. Forms and detailed information regarding the Grant process can be found on the FAA
Central Region Airports Division web site at htto://www.faa.gov/aro/ace/. The links
"AIP Sponsor Guide" and "Forms" provide additional guidance as well as electronic
copies of all instructions, certifications and forms needed to administer AlP projects.
We recommend that you proceed as necessary to meet the previously stated bid opening date.
Failure to meet the proposed bid date could jeopardize the inclusion of your project ill the
upcoming AIP FY 2006 program.
If you have any questions please contact me at (816) 329-2622.
Sincerely,
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Project Manager
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Airport Commission Minutes
September 26, 2005 Meeting
Page 2
02. APPROVE D B & T ASSIGNMENT
The Commission was asked to approve an assignment of real estate by Dubuque
Bank and Trust for Jackson Concrete Pumping. Airport legal staff had reviewed
the assignment and made appropriate changes. This is for the Jackson
construction loan, normally the bank uses the property itself as collateral but in this
case, the property is leased so the lease itself acts as security. Chad Wagner
from D B & T told the Commission he was available to answer any questions.
Steve Accinelli moved approval of the assignment. Mike Santillo seconded this
motion. AYES: All. NAYS: None. Chad Wagner mentioned that possibly the
airport could add such language to their leases.
03. AMERICAS HANGAR CLOSE OUT
Steve Accinelli moved approval of the Resolution No. A 1500-1-05 Accepting
Improvement. Mike Santillo seconded this motion. AYES: All. NAYS: None. The
completion cost of the project is approximately $205,824, which is under the
approved budget.
04. APPROVE ADDITIONAL CIP FOR DEICE EQUIPMENT
Teri Goodmann told the Commission about the recent meetings with over 40
business leaders. All stressed the need for maintaining existing levels of air
service and adding additional airlines and hubs. One way to accomplish this is to
purchase a common use de-ice vehicle. This would allow American Eagle or other
airlines to use ground equipment without major equipment outlay. The de-icer
would be one prong of an effort to keep and retain air service. Mike Santillo made
a motion to approve requesting an additional CIP in FY06, with 95% funding from
the FAA and 5% from the airport construction fund. This motion was seconded by
Doug Brotherton. AYES: All. NAYS: None.
05. AMERICAS HANGAR LEASE ADDENDUM:
Doug Brotherton moved approval of the addendum to the University of
Dubuque's Americas Hangar lease increasing the square footage called out in
the lease. Mike Santillo seconded this motion. AYES: All. NAYS: None.
Steve Accinelli asked about the status of the David Flying lease. Although the
lease has approximately 2 years until expiration, Don David requested a new
lease. He told Accinelli he needed the new lease for loans or if he decided to
sell the business. The lease has already been sent to legal to see how it can be
F:\SHARED\Peggy Dickson\Airport Commission\Airport Commission Minutes\2005\11 September 2005CommissionMinutes.doc Page 2
Printed: 9/29/05 at 12:18 PM