Madison Street Retaining Wall Repair_Project Acceptance THE CITY OF 411WA Dubuque*****
DUBB E All erica City
Masterpiece on the Mississippi
2012
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Madison Street Retaining Wall Repair Project
(CIP 3501029)
DATE: August 1, 2012
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the Madison Street Retaining Wall Repair Project, as completed by McAuliffe
Excavating, Inc. in the final contract amount of $71,359.20, which is 7.8% under the
contract amount of $77,433.00. The project cost decrease is due to reduced project
quantities during construction. Specifically, no asphalt paving was required due to the
contractor maintaining a compact work site.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
/7AAh kt1&1
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO:
FROM: Gus Psihoyos, City Engineer . s-
DATE: July 25, 2012
SUBJECT: Madison Street Retaining Wall Repair Project
(CIP 3501029)
Michael C. Van Milligen, City Manager
INTRODUCTION
Dubuque
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11 11 If
2012
The enclosed resolutions provide for the acceptance of the construction contract for the
Madison Street Retaining Wall Repair Project.
BACKGROUND
On October 3, 2011, the City Council authorized (Resolution 328 -11) emergency repairs
to the public retaining wall, as well as the associated street and sidewalk portions,
between 1805 Madison Street and 1829 Madison Street. The project provides for the:
repair of a 45 -foot wall section, with an alternate bid to replace the entire wall section
(approximately 80 feet) with a concrete modular block wall system (wall units that look
like natural stone and are cast with concrete).
On November 7, 2011, the City Council was notified that no bids were received on the
initial bid - letting. In working with contractors, it was determined that the original
completion date of December 30, 2011 was not conducive due to potential winter
weather conditions; therefore the project was rebid with a completion date of June 15,
2012.
Through the competitive quotation process for public improvements, this project was
awarded on January 12, 2012, to McAuliffe Excavating, of Dubuque, Iowa, in the
amount of $77,433.50.
The alternate bid was selected due to the very favorable bid pricing received. This
project replaced the entire section of retaining wall between 1805 Madison Street and
1829 Madison Street. This,project is partially funded with Federal Emergency
Management Agency (FEMA) Disaster Relief funds totaling $62,132.67.
DISCUSSION
The Madison Street Retaining Wall Repair Project was completed by McAuliffe
Excavating, Inc. of Dubuque, Iowa, in the final contract amount of $71,359.20, which is
7.8% under the contract amount of $77,433.00. The project cost decrease is due to
reduced project quantities during construction. Specifically, no asphalt paving was
required due to the contractor maintaining a compact work site.
RECOMMENDATION
I recommend that the City Council accept the improvements and establish the final
contract at $71,359.20 for the Madison Street Retaining Wall Repair Project.
BUDGET IMPACT
The project cost summary for the Madison Street Retaining Wall Reconstruction Project
is summarized as follows:
Award Final
Construction Contract $77,433.00 $71,359.20
Contingency 9,699.67 0
Construction Engineering 13,069.90 15,539.00
Total Project Cost $100,202.57 $86,898.20
The project funding summary is as follows:
CIP No. Fund Description
FEMA Disaster Relief Funds
3501029 Stone Retaining Walls
Total Project Funding
REQUESTED ACTION
Fund Amount
$62,132.67
$24,765.53
$86,898.20
The City Council is requested to adopt the attached resolutions accepting the
improvements and establish the final contract amount for the Madison Street Retaining
Wall Repair Project.
Prepared by Jon Dienst, P.E.
Cc: Don Vogt, Public Works Director
John Klostermann, Street Maintenance Supervisor
Barry Lindahl, City Attorney
Bob Schiesl, Assistant City Engineer
Michael Kruser, Engineering Technician
2
RESOLUTION NO. 204 -12
ACCEPTING THE MADISON STREET RETAINING WALL REPAIR PROJECT AND
AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Public Improvement Contract for the Madison Street Retaining Wall
Repair Project (the Project) has been completed and the City Engineer has examined
the work and filed a certificate stating that the Project has been completed according to
the terms of the Public Improvement Contract and that the City Engineer recommends
that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Stone Retaining Walls appropriations for the contract amount of $71,359.20 less
any retained percentage provided for therein as provided in Iowa Code chapter 573,
and to pay such retainage only in accordance with the provisions of Iowa Code chapter
573.
Passed, approved and adopted this 6th day of Au ust , 2012.
U
Roy D. Buol, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE MADISON
STREET RETAINING WALL REPAIR PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Madison Street Retaining Wall Reconstruction Project, that the
Project has been performed in compliance with the terms of the Public Improvement
Contract, and that the total cost of the completed work is $86,898.20.
Dated this day of It ` 2012.
City Engineer
Filed In the office of the City Clerk on thoL day of , 2012.
sa
'in 8. F rnstah , Ry Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE MADISON
STREET RETAINING WALL REPAIR PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Madison Street Retaining Wall Reconstruction Project, that the
Project has been performed in compliance with the terms of the Public Improvement
Contract, and that the total cost of the completed work is $86,898.20.
Dated this day of 2012.
City Engineer
Filed in the office of the City Clerk on the day of 2012.
Kevin S. Firnstahl, City Clerk
City of Dubuque - Engineering Division
Partial Payment Form
PARTIAL PAYMENT NO: FINAL
PROJECT NAME: Madison Street Retaining Wall Emergency Repair
CONTRACTOR: McAuliffe Excavating
BID ITEM DESCRIPTION
DEMOLITION & REMOVAL
1 Sawcut Pavement and Sidewalk
2 Removal of Pavement and Sidewalk
3 Removal of Retaining Wall
4 Excavation, (Unclassified)
UNIT
RETAINING WALL
5 Structural Concrete w/ Reinforcing Steel
6 Limestone
7 Segmental Block
8 Satisfactory Soil Fill
9 4" Perforated CPE Drain Tile
10 Free Draining Backfill
11 Reinstall Wrought Iron Railiing
LF
SY
LS
CY
BID
QUANTITY
STONE & PAVEMENT
12 Stone Base
13 2.5' PCC Curb & Gutter
14 5" HMA Pavement
15 4" PCC Sidewalk
150
260
1
413
DATE: July 31, 2012
CONTRACT AMOUNT: $77,433.00
BID
UNIT COST
$3.00
$5.00
$3,500.00
$12.00
QUANTITY
TO DATE
AMOUNT EARNED
TO DATE
COMP.
183.0 $ 549.00 122.0%
110.5 $ 552.50 42.5%
1.0 $ 3,500.00 100.0%
220.0 $ 2,640.00 53.3%
CY 9 $375.00 $
SF 118 $49.50 40.0 $ 1,980.00 33.9%
SF 660 $39.50 867.10 $ 34,250.45 131.4%
CY 302 $25.00 9.0 $ 225.00 3.0%
LF 106 $1.50 98.00 $ 147.00 92.5%
TON 46 $20.00 213.15 $ 4,263.00 463.4%
LF 93 $44.00 93.00 $ 4,092.00 100.0%
TON 79 $14.00 90.68 $ 1,269.52 114.8%
LF 103 $18.00 137.00 $ 2,466.00 133.0%
SY 136 $25.75 $ -
SY 64 $49.50 80.55 $ 3,987.23 125.9%
LANDSCAPING /MISCELLANEOUS
16 Mobilization LS 1 $3,500.00 1.00 $ 3,500.00 100.0%
17 Erosion Control LS 1 $480.00 1.00 $ 480.00 100.0%
18 Traffic Control LS 1 $2,780.00 1.00 $ 2,780.00 100.0%
19 Seed, Fertilze, Mulch LS 1 $700.00 1.00 $ 700.00 100.0%
20 Topsoil CY 18 $35.00 18.00 $ 630.00 100.0%
21 Reconstruct Wood Steps & Landing LS 1 $1,500.00 $ -
TOTAL AMOUNT EARNED TO DATE: 1 $ 68,011.70
CHANGE ORDERS
Engineering Cost from Block Manufacturer due to wall change LS 1.00 $ 1,800.00 1.00 $ 1,800.00
Remove & Replace concrete in front of steps of upper neighbor LS 1.00 $ 1,247.50 1.00 $ 1,247.50
Modify Handrail and Supplies LS 1.00 $ 300.00 1.00 $ 300.00
$ -
TOTAL AMOUNT EARNED TO DATE - CHANGE ORDERS:
PAYMENTS PREVIOUSLY APPROVED:
1. $ 58,763.05 7.
2. 8.
3. 9.
4. 10.
5. 11.
6. 12.
TOTAL PAYMENTS FORWARDED:
$ 58,763.05
$ 3,347.50
CERTIFICATE OF THE CONTRACTOR
To the best of my knowledge and belief, I certify that all items, units, quantities, and prices of work and material shown on the face of this Partial Payment form
are correct: that all work has been performed and materials supplied in full accordance with the terms and conditions of the contract documents and authorized
changes thereto: that the following is a true and correct statement of the contract account up to and including the last day of the period covered by this payment
and that no part of the "Total Amount Due" has been received:
TOTAL AMOUNT EARNED TO DATE:
RETAINED PERCENTAGE:
TOTAL EARNED LESS RETAINED PERCENTAGE:
TOTAL PREVIOUSLY APPROVED:
TOTAL AMOUNT DUE:
$ 71,359.20
$ 71,359.20
$ 58,763.05
$ 12,596.15
I further certify that all claims outstanding as of this date against the undersigned as contractor for labor, materials, and expendable equipment employed in
the performance of said contract up to this date have been paid in full accordance with the requirements of said contract.
CONTRACTOR: McAuliffe Excavating
BY:
CERTIFICATE OF THE CITY ENGINEER
DATE: July 31, 2012
TITLE: /'PCSA,E tiT
I certify that I have verified this payment, and that to the best of my knowledge and belief it is a true and correct statement of work performed and materials
supplied by the contractor, and that the Contracto s certified statement of the account and the amount due is correct and just, and that all work and
material included in this Partial Payment ve been pe . 'red in full accordance with the terms and conditions of the contract documents and authorized
changes thereto.
CITY OF DUBUQUE
BY:
DATE: July 31, 2012
TITLE:
City of Dubuque - Engineering Division
Partial Payment Form
PARTIAL PAYMENT NO: COUNCIL FINAL
PROJECT NAME: Madison Street Retaining Wall Emergency Repair
CONTRACTOR: McAuliffe Excavating
BID ITEM DESCRIPTION
DEMOLITION & REMOVAL
1 Sawcut Pavement and Sidewalk
2 Removal of Pavement and Sidewalk
3 Removal of Retaining Wall
4 Excavation, (Unclassified)
UNIT
LF
SY
LS
CY
DATE: July 31, 2012
CONTRACT AMOUNT: $77,433.00
BID
UNIT COST
$3.00
$5.00
$3,500.00
$12.00
QUANTITY
TO DATE
AMOUNT EARNED
TO DATE
183.0 $ 549.00
110.5 $ 552.50
1.0 $ 3,500.00
220.0 $ 2,640.00
RETAINING WALL
5 Structural Concrete w/ Reinforcing Steel
6 Limestone
7 Segmental Block
8 Satisfactory Soil Fill
9 4" Perforated CPE Drain Tile
10 Free Draining Backfill
11 Reinstall Wrought Iron Railiing
CY $375.00 $
SF $49.50 40.0 $ 1,980.00
SF $39.50 867.10 $ 34,250.45
CY $25.00 9.0 $ 225.00
LF $1.50 98.00 $ 147.00
TON $20.00 213.15 $ 4,263.00
LF $44.00 93.00 $ 4,092.00
STONE & PAVEMENT
12 Stone Base
13 2.5' PCC Curb & Gutter
14 5" HMA Pavement
15 4" PCC Sidewalk
TON $14.00 90.68 $ 1,269.52
LF $18.00 137.00 $ 2,466.00
SY $25.75 $
SY $49.50 80.55 $ 3,987.23
LANDSCAPING/MISCELLANEOUS
16 Mobilization
17 Erosion Control
18 Traffic Control
19 Seed, Fertilze, Mulch
20 Topsoil
21 Reconstruct Wood Steps & Landing
LS $3,500.00 1.00 $ 3,500.00
LS $480.00 1.00 $ 480.00
LS $2,780.00 1.00 $ 2,780.00
LS $700.00 1.00 $ 700.00
CY $35.00 18.00 $ 630.00
LS $1,500.00 $
TOTAL AMOUNT EARNED TO DATE: I $ 68,011.70
CHANGE ORDERS
Engineering Cost from Block Manufacturer due to wall change
Remove & Replace concrete in front of steps of upper neighbor
Modify Handrail and Supplies
LS
LS
LS
$ 1,800.00
$ 1,247.50
$ 300.00
1.00
1.00
1.00
1,800.00
1,247.50
300.00
TOTAL AMOUNT EARNED TO DATE - CHANGE ORDERS:
TOTAL DUE CONTRACTOR:
ENGINEERING:
TOTAL CONSTRUCTION COST:
$ 71,359.20
$15,539.00
$86,898.20
$ 3,347.50
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct amount of all work required to complete the above improvement.
APPROVED:
APPROVED:
Michael Van Milligen t Manager
City of Pub .: -e, Iowa .....1ââ..)tâ....,...
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned,
McAuliffe Excavating contractor for the above improvement, does hereby
accept the above "Total Due Contractor", as full settlement for all claims for said improvement.
CONTRACTOR:
BY:
TITLE:
4 ⢠A K i t Fr e- gle c4- vkr<44,
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DATE: July 31, 2012