8 6 12 Clerk's Skeleton Notes and Meeting CallTO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Regular Session of the City Council to be
held on Monday, August 6, 2012, at 6:30 PM in the Historic Federal. Building for
the purpose of conducting such business that may properly come before the
Council.
Consent Items: Pages 1 -4
Roy D. Buol, Mayor
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m. on August 6, 2012 in
the Historic Federal Building, 350 W. 6th Street.
Present: Mayor B Council Members Br i Con rs, Jo s Lyh, Rck,
Su on; City Manager�dan Milligen, City Attorne indahl
Absent:
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the Council.
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE
PROCLAMATION(S)
Tour de Dubuque Ride for Hospice
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CONSENT ITEMS ' L t
1. Minutes and Reports Submitted
Cable TV Commission of 6/6, City Council Proceedings of 7/16, Civic Center Advisory
Commission of 3/5, Civil Service Commission of 7/12, Dubuque County Emergency
Management Commission of 5/1, Historic Preservation Commission of 7/19, Housing
Commission of 6/26, Human Rights Commission of 6/18, Sister City Relationships
Advisory Commission of 7/18, Zoning Advisory Commission of 7/5, Proof of Publication
for City Council Proceedings of 6/27 and 7/2
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
Bill and Laura Merritt for vehicle damage, Jennifer Sheldon for property damage
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Bill and Laura
Merritt for vehicle damage, Jennifer Sheldon for property damage.
Suggested Disposition: Receive and File; Concur
4. Smarter Cities Pioneers
Correspondence from Janet Ang, Managing Director of IBM /Singapore, thanking Mayor
Buol for his participation in the Evening with Smarter Cities Pioneers held July 3, 2012
in Singapore.
Suggested Disposition: Receive and File
Yays
Nays
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5. Bell Tower Theater
Correspondence from the Bell Tower Theater thanking the City Council for the 2013
Arts and Culture Grant award for Special Projects.
Suggested Disposition: Receive and File
6. Civil Service Commission
Civil Service Commission submitting the certified lists for Golf Course Supervisor and
Water Plant Operator.
Suggested Disposition: Receive and File; Make Matter of Record
7. Cable TV Commission
Commissioner George Herrig submitting his resignation from the Cable TV
Commission.
Suggested Disposition: Receive and File; Accept Resignation
8. Community Development Advisory Commission
Commissioner Abbey Smith submitting her resignation from the Community
Development Advisory Commission due to a change in residency.
Suggested Disposition: Receive and File; Accept Resignation
9. 7th Street Retaining Wall Repair - Project Acceptance
City Manager recommending acceptance of the construction contract for the 7th Street
Retaining Wall Reconstruction Project, as completed by Portzen Construction, Inc.
RESOLUTION 403 Accepting the 7th Street Retaining Wall Reconstruction
Project and authorizing the payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
Buol
Connors
Jones
Lynch
Resnick
Sutton
Braig
3
10. Request for Proposals - 911 Center Needs Assessment
City Manager recommending approval of the release of a Request for Proposal for the
911 Center Needs Assessment.
Suggested Disposition: Receive and File; Approve
11. Dubuque Regional Airport T- Hangar Paving
City Manager recommending approval to transfer $3,100 in operating funds to the
Dubuque Regional Airport T- Hangar Paving capital improvement project for the local
5% match in the event it is needed.
Suggested Disposition: Receive and File; Approve
12. Mediacom
Correspondence from Lee Grassley, Senior Manager of Government Relation for
Mediacom informing the City of rate adjustments to be implemented on or about
September 1, 2012.
Suggested Disposition: Receive and File
13. License Agreement - Stone Cliff Winery
City Manager recommending approval to renew the License Agreement with Stone Cliff
Winery through August 31, 2015.
Suggested Disposition: Receive and File; Approve
v` ' 14. City Clerk Salary Compensation
1/ Fiscal Year 2012 City Clerk salary compensation submitted for approval.
Suggested Disposition: Receive and File; Approve
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Nays
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15. Dubuque Area Convention and Visitors Bureau
Dubuque Area Convention and Visitors Bureau (CVB) submitting the minutes from the
CVB Advisory Board meeting of July 19, 2012.
Suggested Disposition: Receive and File
16. Dubuque County Smart Planning Consortium Update
City Manager transmitting an update on the work of the Dubuque County Smart
Planning Consortium on the draft Dubuque County Regional Smart Plan for sustainable
development and upcoming public input meetings.
Suggested Disposition: Receive and File
17. Dubuque Jaycees / Radio Dubuque - 2013 Fireworks Request
Correspondence from Thomas Parsely, General Manager of Radio Dubuque,
requesting permission to conduct a fireworks display on Tuesday, July 3, 2013 from
9:00 p.m. to 10:30 p.m. on Volunteer Road between Hawthorne and Lime Streets with a
rain date of July 4, 2013.
Suggested Disposition: Receive and File; Approve
18. Request to Accept Donation of 735 Caledonia Place
City Manager recommending approval to accept the "as is" donation of 735 Caledonia
Place from the R berttammers Estate, which will be used as an addition to Hilltop
Park. Jy
Suggested Disposition: Receive and File; Approve
Yays
Nays
Buol
Connors
Jones
Lynch
Resnick
Sutton
Braig
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19. Madison Street Retaining Wall Repair - Project Acceptance
City Manager is recommending acceptance of the construction contract for the Madison
Street Retaining Wall Repair Project, as completed by McAuliffe Excavating, Inc.
RESOLUTION 1/" Accepting the Madison Street Retaining Wall Repair
Project and authorizing the payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
20. Stipulation of Settlement - Property Tax Appeal
City Attorney recommending approval of the Stipulation of Settlement for Oak Park
Place, LLC 2010 -2012 property tax appeals.
Suggested Disposition: Receive and File; Approve
21. Sister City Relationships Advisory Commission
Commissioner Jill Connors submitting her resignation from the Sister City Relationships
Advisory Commission.
Suggested Disposition: Receive and File; Accept Resignation
22. Project HOPE Core Committee
Correspondence from Eric Dregne, Vice President of Programs for the Community
Foundation of Greater Dubuque, submitting the meeting minutes for the Project HOPE
Core Committee of July 19, 2012.
Suggested Disposition: Receive and File
Yays
Nays
Buol
Connors
Jones
Lynch
Resnick
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23. Purina Drive Weigh Scale House - Project Acceptance
City Manager recommending acceptance of the Purina Drive Weigh Scale House
Project, as completed by tumpf Construction.
RESOLUTION e/V✓ Accepting the Purina Drive Weigh Scale House Building
Project and authorizing the payment of the final contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
24. Tower Lease Agreement - Dubuque County 911 and Radio Dubuque, Inc.
City Manager recommending approval of a Tower Lease Agreement between the City of
Dubuque, the Dubuque County Joint E911 Board and Radio Dubuque, Inc. to locate
Emergency Communications radio and Police MCT radio equipment on the Radio
Dubuque, Inc. tower.
Suggested Disposition: Receive and File; Approve
25. 2012 Justice Assistance Grant (JAG) Application
City Manager recommending approval of the 2012 Justice Assistance Grant (JAG)
application.
Suggested Disposition: Receive and File; Approve
26. InterCity Bus Grant Application
City Manager recommending approval to submit an application to the Iowa Department
of Transportation Office of Public Transit for an InterCity Bus Assistance Program grant
to help with the build -out of the intercity bus portion of the Intermodal Center/Terminal.
Suggested Disposition: Receive and File; Approve
Yays
Nays
Buol
Connors
Jones
Lynch
Resnick
Sutton
Braig
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27. Beneficial Reuse Management, LLC - Handling Agreement
City Manager recommending approval of a storage and handling agreement with
Beneficial Reuse Management, LLC to store gypsoil in the industrial riverfront area.
Suggested Disposition: Receive and File; Approve
28. Gavilon Grain, LLC - Salt Handling Contract
City Manager recommending approval of a salt handling contract with Gavilon Grain,
LLC for the 2012 -2013 season.
Suggested Disposition: Receive and File; Approve
29. Quarterly Investment Report
City Manager transmitting the June 30, 2012 Quarterly Investment Report.
Suggested Disposition: Receive and File
30. Request for Proposals - Dubuque Regional Airport Utilities Extension
City Manager recommending authorization to release a Request for Proposal for the
Design of the Utility Extensions to the Dubuque Regional Airport.
Suggested Disposition: Receive and File; Approve
31. Mentor Engineering, Inc. - Contract Amendment
City Manager recommending approval of an amended contract with Mentor
Engineering, Inc. for ITS equipment purchase and installation for The Jule.
Suggested Disposition: Receive and File; Approve
32. Improvement Contracts / Performance, Payment and Maintenance Bonds
Heiar Brothers Fencing contract for the Murphy Park Fencing Project
Suggested Disposition: Receive and File
Yays
Nays
Buol
Connors
Jones
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33. Signed Contracts
Strand Associates Change Order No. 16 for the Water Pollution Control Plant
Modifications Project, Ted Stackis Construction Quotation for the Fire Hydrant Painting
Program Phase II , Towing Services Contract Extension with Wenzel Towing,
Suggested Disposition: Receive and File
34. Alcohol License Applications
City Manager recommending approval of annual liquor, beer, and wine licenses
applications as submitted.
RESOLUTION i Approving applications for beer, liquor, and /or wine permits,
as required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
Buol
Connors
Jones
Lynch
Resnick
Sutton
Braig
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ITEMS TO BE SET FOR PUBLIC HEARING
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1. Downtown Urban Renewal District Amendment
City Manager recommending adoption of a Resolution of Necessity that begins the
process of amending the Urban Renewal Plan for the Greater Downtown Urban
Renewal District to expand the District to include the area generally known as North
Kerper Boulevard and that a public hearing on the proposed amendment be set for
October 1, 2012.
RESOLUTION ,F Resolution of Necessity finding that certain areas adjacent
to the Greater Downtown Urban Renewal District meet the definition of an Economic
Development Area under the Urban Renewal Law, and that development of said areas
is necessary in the interest of the residents of the City of Dubuque, Iowa.
Suggested Disposition: Receive and File: Adopt Resolutions, Public Hearing 10/1/12
2. Sale of Property - 1777 Washington Street
City Manager recommends setting a public hearing be set for August 20, 2012, on the
sale of 1777 Washington Street to Alberto Luna.
RESOLUTION ,D Resolution of Intention to Dispose of City -owned property,
specifically, Lot 2 of Lot 2 of the East 1/2 of Lot 90; and Lot 1 of Lot 1 of the East'/ of Lot
91; in East Dubuque Addition, in the City of Dubuque, Iowa, according to the recorded
plat thereof - 1777 Washington Street
Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 8/20/12
3. Sale of Property - 2312 Washington Street
City Manager recommending setting a public hearing for August 20, 2012, on the sale of
2312 Washington Street to Judie E. Root.
RESOLUTION Resolution of intention to dispose of City -owned property,
Lot 1 Bee Branch Su . No. 4, in the City of Dubuque, Iowa, according to the recorded
plat thereof - 2312 Washington Street
Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 8/20/12
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4. Vacating Petition - 2500 Kerper Blvd.
City Manager recommending approval of a request to vacate a portion of Kerper Blvd
abutting Key City Plating at 2500 Kerper Blvd. for a purchase price of $3,915, plus
platting, publication and filing fees, and recommends that a public hearing be set for
August 20, 2012, on the disposal of this property.
RESOLUTION
Kerper Boulevard
Approving a plat of the proposed vacating of a portion of
RESOLUTION Resolution of intent to vacate and dispose of city interest in
a portion of Kerper Bou evard, to be known as Lot 2A of McGraw -Hill Key City Plating
Re -Plat in the City of Dubuque, Dubuque, County, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 8/20/12
11
BOARDS /COMMISSIONS
Applicants are invited to address the City Council regarding their desire to serve on the
following Boards /Commissions; applicant appointments will be made at the next City
Council meeting.
1. Airport Commission
One 4 -year term through September 14, 2016 (Expiring term of Wagner)
Applicants:
Amy Wagner, 4555 Camelot Dr.
Robert J. Blocker, 880 Kane St. re*,
This commission is subject to the State of Iowa Gender Balance Law.
2. Historic Preservation Commission
Three 3 -year terms:
One Architect At -Large term (vacant term of Wand effective September 1, 2012)
through July 1, 2014
One At -Large term (expired term of Krueger) through July 1, 2015
One Cathedral District term (vacant interim term of Krey) through July 1, 2014
Applicants:
Otto Krueger, 2521 Wheatland Drive (qualifies for At -Large or Interim Cathedral District
Julie Schlarman, 1599 Bluff St. (qualifies for At -Large or Interim Cathedral District)
Benjamin Beard, 1854 Churchill St. (qualifies for all three positions)
Christina Monk, 2005 North Main St. (qualifies for all three positions) V
This commission is subject to the State of Iowa Gender Balance Law.
Gender balance is contingent upon the gender selected for the Architect At -Large
position.
3. Housing Commission
Three 3 -year terms through August 17, 2015 (Expiring terms of Culbertson and Holz
and Vacant term of Ronek)
Applicants:
Dorothy Culbertson, 2095 University Ave.
Anna S. Fernandes, 2191 Broadlawn Rd.
Jim Holz, 3010 Indiana Court
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PUBLIC HEARINGS
SUSPEND THE RULES
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1. 5 Points Signal Reconstruction Project Rebid
Proof of publication on notice of public hearing to consider approval of the plans and
specifications, form of contract and estimated cost for the 5 Points Traffic Signal
Reconstruction Project and the City Manager recommending approval.
RESOLUTION a/ Approval of plans, specifications, form of contract, and
estimated cost for the 5 Points Traffic Signal Reconstruction Project — Rebid
Suggested Disposition: Receive and File; Adopt Resolution(s)
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2. ARC Transfer Center Phase I Project
City Manager recommending approval of the plans, specifications, form of contract and
the estimated cost of $298,357 for the ARC Transfer Center Phase I project.
RESOLUTION 1 Approval of plans, specifications, form of contract, and
estimated cost for the ARC Transfer Center Phase I Canopy - 2012 Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
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REINSTATE THE RULES
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ACTION ITEMS
1. Automated Traffic Enforcement (Second Reading)
City Manager recommending approval of Automated Traffic Enforcement for the City of
Dubuque.
City Manager Michael Van Milligen and Police Chief Mark Dalsing to make a
presentation on Automated Traffic Enforcement.
Citizen Petition reques g a referendum on Automated Traffic Enforcement.
ORDINANCE Amending City of Dubuque Code of Ordinances Title 9
Motor Vehicles and Traffic by adding a New Chapter 17 Automatic Traffic Enforcement,
Providing for Automatic Traffic Enforcement and Establishing Penalties for Violations
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
Yays
Nays
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2. Meter District Amendment - Historic Millwork District
City Manager recommending approval of an Ordinance expanding the Downtown Meter
District to include White Street from 5th Street to 11th Street on both sides, 8th Street
both sides White Street to Washington, 9th Street both sides White Street to Elm Street,
10th Street both sides from White Street to Elm Street, 11th Street both sides from
White Street to Elm Street, Jackson Street both sides from 8th Street to 11th Street, and
Washington Street both sides from 8th Street to 11th Street.
ORDINANCE Amending City of Dubuque Code of Ordinances Title 9
Motor Vehicles an Traffic, Chapter 14 Parking, Section 9 -14- 321.666 Municipal
Parking Meter District Established by Expanding the Downtown Meter District
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
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3. Request for Proposals - Financial Advisor
City Manager recommending approval of Piper Jaffray for financial advisor services for
City of Dubuque in connection with issuing bonds for future projects, bond refundings,
and debt capacity, debt structuring and cashflow analysis.
Suggested Disposition: Receive and File; Approve
Yays
Nays
Buol
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Jones
Lynch
Resnick
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l 4. Iowa Economic Development Authority (IEDA) and Rousselot, Inc. Contract
City Manager recommending approval of the submission of a Financial Assistance
Application to the Iowa Economic Development Authority on behalf of Rousselot, Inc.
RESOLUTION Authorizing the filing of an application for state financial
assistance on behalf of Rousselot, Inc.
Suggested Disposition: Receive and File; Adopt Resolution
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Intermodal Transportation Design Award
City Manager recommending authorization to contract with Neumann Monson for the
final design and for construction oversight of the Intermodal Transportation Campus.
Suggested Disposition: Receive and File;
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6. REAP Annual Plan, Representative, and Grant Application
City Manager recommending approval of the City of Dubuque's Fiscal Year 2013 update
to the Dubuque County Resource Enhancement and Protection (REAP) Plan and grant
application for development of the E.B. Lyons Interpretive Area Addition at the Mines of
Spain.
RESOLUTION / Authorizing REAP grant application to the Iowa Department
of Natural Resources for E. B. Lyons Interpretive Area Addition at the Mines of Spain
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
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7. Mullen Road Name Change
Citizen correspondence related to changing the spelling of Mullen Road to Mullin Road.
Suggested Disposition: Receive and File;'C uReil- '
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I. COUNCIL MEMBER REPORTS
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