5 Points Signal Reconstruction Project Rebid THE CITY OF 41 %
Dubuque
DUBB E All-America City
Masterpiece on the Mississippi
2012
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 5 Points Traffic Signal Reconstruction Project - Rebid
C I P 1021920
DATE: August 1, 2012
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and the estimated cost of $180,215.30 for the 5 Points
Traffic Signal Reconstruction Project — Rebid.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
/7AAh kt1&1
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manage
FROM: Gus Psihoyos, City Engineer
SUBJECT: 5 Points Traffic Signal Reconstruction Project - Rebid
CIP 1021920
DATE: July 30, 2012
INTRODUCTION
Dubuque
hitd
All-America City
eqr
2012
The enclosed resolution is in reference to the public hearing for the 5 Points Traffic
Signal Reconstruction Project - Rebid.
DISCUSSION
The 5 Points Traffic Signal Reconstruction Project —Rebid will provide for the
reconstruction of traffic signals at the intersection of Rhomberg Avenue and 20th and
Elm Streets. Improvements will include: pedestrian buttons for the crosswalks; a
dedicated left turn for the westbound traffic on Rhomberg Avenue to Elm Street; and the
reconstruction of curb ramps to bring the intersection to ADA standards. This newly -
rebuilt signal will be tied into the City -wide traffic management operations center at City
Hall. New traffic controller equipment, battery backup and mastarms have already been
purchased for the project from other CIPs to eliminate the long lead time in equipment
ordering. This project was originally bid in the fall of 2010 but came in over the
engineers estimate. In 2011 the geometrics of the intersection were studied to see if it
could be reconfigured to a standard 4 way intersection. It was determined that it should
remain as a 5 way intersection. The plans were updated to include current MUTCD and
ADA requirements. This intersection will also be tied into the Traffic Operations Center
located at City Hall.
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and the estimated cost for the 5 Points Traffic Signal Reconstruction Project - Rebid.
BUDGET IMPACT
The estimate of probable cost for 5 Points Traffic Signal Reconstruction Project — Rebid
is as follows:
Construction Contract
Contingency
Engineering /Contract Administration
Total Construction Contract Project Cost
Pre - Purchased Equipment
Estimate
$ 144,173.00
14,417.30
21,625.00
$180,215.30
$ 26,362.00
Total Cost $206.577.30
The project funding summary is as follows:
CIP Funding Source Amount
102 -1920 5 Points Intersection Rhomberg — 20th — Elm $ 78,384.80
300 -2044 Fiber Optic Conduit Miscellaneous 45,000.00
300 -1011 Signalization Program 28,012.10
102 -1608 Downtown Streetlight Replacement 15,000.00
300 -1133 Traffic Signal Mastarm Retrofit 13,818.40
Total Project Cost $180,215.30
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
the estimated cost for the 5 Points Traffic Signal Reconstruction Project - Rebid.
Prepared by David Ness, Civil Engineer II
cc: Jenny Larson, Budget Director
Julie Neebel, Project Manager, IIW
RESOLUTION NO. 212 -12
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE 5 POINTS TRAFFIC SIGNAL RECONSTRUCTION
PROJECT - REBID
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the 5 Points Traffic Signal Reconstruction Project, in the estimated amount
$180,215.30, are hereby approved.
Passed, adopted and approved this 6th day of August , 2012.
Attest:
()
Roy D. uol, Mayor
NOTICE OF PUBLIC
HEARING ON PLANS,
SPECIFICATIONS,
FORM OF CONTRACT,
AND ESTIMATED
COST FOR THE 5
POINTS TRAFFIC
SIGNAL
RECONSTRUCTION
PROJECT - REBID
NOTICE IS HEREBY
GIVEN: The City
Council of the City of
Dubuque, Iowa will
hold a public hearing
on the proposed plans,
specifications, form of
contract and estimated
cost for the 5 Points
Traffic Signal Recon-
struction - Project -
Rebid, in accordance
with the provisions of
Chapter 26, Code of
Iowa, at 6:30 p.m., on
the 6th day of August,
2012, in the Historic
Federal Building Coun-
cil Chambers (second
floor), 350 West 6th
Street, Dubuque, Iowa.
Said proposed plans,
specifications, form of
contract and estimated
cost are now on file in
the office of the City
Clerk. At said hearing
any interested person
may appear and file
objections thereto.
The scope of the
Project is as follows:
Reconstruction of
traffic signals at the
intersection of Rhom-
berg Avenue and 20th
and Elm Streets.
Improvements will
include: pedestrian but-
tons for the cross-
walks; a dedicated left
turn for the westbound
traffic on Rhomberg
Avenue to Elm Street;
and the reconstruction
of curb ramps to bring
the intersection to ADA
standards.
Any visual or hearing -
impaired persons need-
ing special assistance
or persons with special
accessibility needs
should contact the City
Clerk's office at (563)
589 -4120 or TDD at
(563) 690 -6678 at least
48 hours prior to the
meeting.
Published by order of
the City Council given
on the 16th day of July.
2012.
Kevin S. Firnstahl,
City Clerk
It 7/20
NOTICE TO BIDDERS
CITY OF DUBUQUE
PUBLIC
IMPROVEMENT
PROJECT
5 POINTS TRAFFIC
SIGNAL
RECONSTRUCTION
PROJECT - REBID
Time and Place for
Filing Sealed Propos-
als. Sealed bids for the
work comprising each
improvement as stated
below must be filed
before 2:00 p.m. on
August 9, 2012, in the
Office of the City Clerk,
City Hall - First Floor,
50 West 13th Street,
Dubuque, Iowa.
Time and Place
Sealed Proposals
Will be Opened and
Considered. Sealed
proposals will be
opened and bids
tabulated at 2:00 p.m.
on August 9, 2012, at
City Hall - Traffic
Operations Center, 50
West 13th Street,
Dubuque, Iowa, for
consideration by the
City Council (Council)
at its meeting on
August 20, 2012. The
City of Dubuque, Iowa,
reserves the right to
reject any and all bids.
Time for Commence-
ment and Comple-
tion of Work. Work on
each improvement
shall be commenced
within 10 days after
the Notice to Proceed
has been issued and
shall be fully com-
pleted by October 19,
2012.
Bid Security. Each
bidder shall accom-
pany its bid with a bid
security as security
that the successful
bidder will enter into a
contract for the work
bid upon and will
furnish after the award
of contract a corporate
surety bond, accept-
able to the govern-
mental entity, for the
faithful performance of
the contract, in an
amount equal to one
hundred percent of the
amount of the con-
tract. The bid security
shall be in the amount
of ten percent (10 %) of
the amount of the
contract and shall be in
the form of a cashier's
check or certified
check drawn on a state -
chartered or federally
chartered bank, or a
certified share draft
drawn on a state -
chartered or federally
chartered credit union,
or the governmental
entity may provide for
a bidder's bond with
corporate surety satis-
factory to the
governmental entity.
The bid bond shall
contain no conditions
excepted as provided
in this section.
Contract Docu-
ments. Copies of the
construction docu-
ments may be obtained
at the Engineering
Department, City Hall -
Second Floor, 50 West
13th Street, Dubuque,
Iowa 52001. No plan
deposit is required.
Preference for Iowa
Products and Labor.
By virtue of statutory
authority, preference
will be given to
products and provi-
sions grown and coal
produced within the
State of Iowa, and to
Iowa domestic labor, to
the extent lawfully
required under Iowa
statutes.
Sales Tax. The bidder
should not include
sales tax in its bid. A
sales tax exemption
certificate will be
available for all mater-
ial purchased for incor-
poration in the project.
General Nature of
Public Improvement.
5 Points Traffic Signal
Reconstruction Project -
Rebid
CIP 1021920
Reconstruction of
traffic signals at the
intersection of Rhom-
berg Avenue and 20th
and Elm Streets.
Improvements will
include: pedestrian but-
tons for the cross-
walks; a dedicated left
turn for the westbound
traffic on Rhomberg
Avenue on Elm Street;
and the reconstruction
of curb ramps to bring
the intersection to ADA
standards.
Published in the
Telegraph Herald, July
20, 2012.
It 7/20
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa
corporation, publisher of the Telegraph Herald,a newspaper of general circulation
published in the City of Dubuque, County of Dubuque and State of Iowa; hereby
certify that the attached notice was published in said newspaper on the following
dates: July 20, 2012, and for which the charge is $63.96.
Subscribed to before me, ; otary Public in and for Dubuque County, Iowa,
this i day of
, 20 .
Notary Public in and for Dubuque County, Iowa.
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