ARC Transfer Center Phase I Project THE CITY OF 41 % *****
Dubuque
DUBB E All erica City
Masterpiece on the Mississippi
2012
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Public Hearing for the Request for Bid for the Construction of the ARC
Transfer Center Phase I Project
DATE: July 31, 2012
Director of Transit Operations Barbara Morck recommends City Council approval of the
plans, specifications, form of contract and the estimated cost of $298,357 for the ARC
Transfer Center Phase I project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
/7AAh kt1&1
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Barbara Morck, Director of Transit Operations
Dave Heiar, Economic Development Director
Masterpiece on the Mississippi
TO: Michael Van Milligen, City Manager
FROM: Barbara Morck, Director of Transit Operations
CC: David Heiar, Economic Development Director
Kelley Deutmeyer, Executive Director of ECIA
Dubuque
All- America City
1
2007
SUBJECT: Public Hearing for the Request For Bid (RFB) for the Construction of the
ARC Transfer Center Phase I project
DATE: July 31, 2012
BACKGROUND
In August 2010 staff of ECIA, The Jule and Area Residential Care (ARC) began
collaborating on a construction of a transfer center, to be located at the new ARC, Inc.
facility located at the JFK Circle (the old Econo Foods building). The parties agreed to
pursue the project which, based on cost, was been split into two phases: Phase I is to
be a canopy attached to the new ARC facility that will offer protection from the weather
for passengers waiting to board and de- boarding from fixed route and paratransit buses.
Phase I also allows The Jule's Bus Operators access to the building's restroom
facilities.
DISCUSSION
In October 2010 a Public Transit Infrastructure Grant (PTIG) for $298,357 was awarded
for the Phase I construction to The Jule. The PTIG funding requires a 20% local match,
which is being provided by ARC, Inc. On March 28, 2012 City Council awarded IIW a
contract for the final design, compilation of construction documents, construction bid
and oversight of the construction of the Phase I canopy, as well as the preliminary
design work of the Phase ll portion of the project. On May 7, 2012 and as part of this
project an Easement Agreement, which includes the area immediately below the
canopy area as well as driveway access to /from the canopy, between the City of
Dubuque and ARC, Inc. was approved by City Council.
A committee, which was comprised of City staff (David Heiar) Jule Staff (Barbara Morck
and Jodi Johnson), ECIA staff (Mark Munson) and ARC staff (Jon Romaine and Karl
Stieglitz), and a member of the Transit Advisory Board (Matt Esser), was formed to
review the design elements of the canopy. All parties came to an agreement on the
elements in the final design in May 2012, and the blueprints and required construction
documents (e.g. building plans and specifications) have been prepared for release
through a Public Bid process (aka Request for Bid).
PROJECT SCHEDULE
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans and Specifications
Plans and Specifications made available to Public for Review
Site Tour and Pre -bid Conference
Public Hearing
Receipt of Bid Proposals (Bid - letting)
Award Construction Contract
Final Project Completion Date
July 16, 2012
July 17, 2012
July 17, 2012
July 18, 2012
August 3, 2012
August 6, 2012
August 28, 2012
September 3, 2012
December 10, 2012
On July 16, 2012, the City Council sent a public hearing for August 6, 2012.
BUDGET IMPACT
The estimate of probable cost for the ARC Transfer Center Phase I project is as follows:
Construction Contract
Contingency (10 %)
Davis -Bacon Monitoring
Engineering /Contract Administration
Fixtures (bus benches, trash containers, etc.)
Total Construction Contract Project Cost
The project funding summary is as follows:
CIP Funding Source
6002235 Public Transit Infrastructure Grant (PTIG) — 80%
6002235 Local Match, provided by ARC, Inc. — 20%
(soft match = improvements in the form of paving,
gate closures, concrete work, etc.)
Total
Estimate
$223,516
$22,352
$1,050
$48,440
$3,000
$298,357
Amount
$298,357
$74,589
Project Cost $372,946
RECOMMENDATION /ACTION STEP
Following the August 6th Public Hearing, I recommend that the City Council approve the
plans, specifications, form of contract, and the estimated cost for the ARC Transfer
Center Phase I project.
RESOLUTION NO. 213 -12
ARC TRANSFER CENTER
PHASE I CANOPY - 2012 PROJECT
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE ARC TRANSFER CENTER PHASE I CANOPY - 2012
PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNICL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
ARC Transfer Center Phase I Canopy - 2012 Project, in the estimated amount of
$223,516, are hereby approved and ordered filed in the office of the City Clerk for public
inspection.
Passed, adopted and approved this 6th day of August, 2012
Attest:
Kevin
irnstahl, City
er
040
oy D. Buol, Mayor
NOTICE OF PUBLIC
HEARING ON THE
PLANS,
SPECIFICATOIN,
FORM OF CONTRACT,
AND ESTIMATED
COST FOR THE ARC
TRANSFER CENTER
PHASE I CANOPY -
2012 PROJECT
NOTICE IS HEREBY
GIVEN: The City
Council of the City of
Dubuque, Iowa will
hold a public hearing
on the proposed plans,
specifications, form of
contract and estimated
cost for the ARC
Transfer Center Phase
I Canopy - 2012 Project,
in accordance with the
provisions of Chapter
26, Code of Iowa, at
6:30 p.m., on the 6th
day of August, 2012, in
the Historic Federal
Building Council Cham-
bers (second floor),
350 West 6th Street,
Dubuque, Iowa. Said
proposal plans, speci-
fications, form of
contract and estimated
cost are now on file in
the' office of the City
Clerk. At said hearing
any interested person
may appear and file
objections thereto.
The scope of the
Project is as follows:
The ARC Transfer
Center Phase I Canopy -
2012 Project includes
the construction of an
approximately 45' x
130' canopy structure.
The canopy structure
will consist of cast in
place concrete col-
umns, precast beams
and steel joists and
roof deck structure
with standing seam
metal roofing. Finished
include limited paint -
ing of the structure,
metal wall panel and
soffit panels. Electrical
lighting and the
conduit for a future
surveillance system
will be part of this
project. Limited site
work will be completed
around the canopy
building including con-
crete work to tie into
existing pavement and
concrete islands.
Any visual or hearing
impaired persons need-
ing special assistance
or persons'with special
accessibility needs
should contact the City
Clerk's office at (563)
589-4120 or TDD at
(563)1690 -6678 at least
48 hours prior to the
meeting.
Published by order of
the City Council given
on the 16th day of July,
2012.
Kevin S. Firnstahl,
City Clerk
it 1/17
SECTION 001000
NOTICE TO BIDDERS
CITY OF DUBUQUE
PUBLIC TRANSIT
PROJECT.
ARC TRANSFER
CENTER CANOPY
PHASE I -2012
PROJECT
Time and Place for
Filing Sealed Propo-
sals. Sealed bids for
the work comprising
each improvement as
stated below must be
filed before 2:00 p.m:
on August 28, 2012, in
the Office of the City
Clerk, City Hall - First
Floor, 50 West 13th
Street, Dubuque, Iowa.
Time and Place
Sealed Proposals
Will be Opened and
Considered. Sealed
proposals will be
opened and bids .
tabulated at 2:00 p.m.
on August 28, 2012, at
City Hall - Conference
Room A, 50 West 13th
Street, Dubuque, Iowa,
for consideration by
the City Council
(Council) at its meeting
on September 4, 2012.
The City of Dubuque,
Iowa, reserves the -
right to reject any and
all bids.
Time for Com-
mencement ,
Completion of ork.
Work on each
improvement shall be
commenced within 10
days after the Notice to
Proceed has- been
issued and shall be
completed by Decem -1
ber 10, 2012.
Bid Security. Each
bidder shall accom-
pany its• bid with a bid
security as security
that the successful
bidder will enter into a•
contract for the work
bid upon and will
furnish after the award
of contract a corporate
surety bond, accept-
able to the govern-
mental entity, for the
faithful performance of
the contract, in an
amount equal to one
hundred percent of the .
amount of the con-
tract The bid security
shall be in the amount
of ten percent (10 %) of
the amount of the
contract and shall be in
the form of a cashier's
check or certified
check drawn on a state -
chartered or federally
chartered bank, or a
certified share draft
drawn on a state-
chartered or federally
chartered credit union,
or the governmental
entity may provide for
a bidder's bond with
corporate surety satis-
factory to the govern-
mental entity. The bid
bond shall - contain no
conditions excepted as
provided in this
section. -
Contract Docu-
ments. Copies of the
Construction Bidding
Documents may be
obtained by contacting
Tri -State Blue Print &
_Framing Company, .696 -
Central Avenue, Dubu-
que, Iowa 52001, 563-
556.3030. A deposit of
$50.00 per, set of
documents or receipt
of AGC;- AMC, AMEC,
MBI or NECA card is
required. Deposits will
be refunded upon
return of the
Construction Bidding
Documents in good
condition within ten
(10) days after bid
opening. Plans will be
available for review
after July 18, 2012.
Copies of the
construction docu-
ments may be viewed
at: the Office of the
City Clerk, City Hall - r
First Floor, 50 West
13th Street, Dubuque,
Iowa; or at the Office
of '11W, P.C., 4155
Pennsylvania Avenue,
Dubuque, Iowa. If there
are any questions
and /or additional
information is needed,
contact 11W Project
Manager Mark Fass-
binder, AIA - LEED AP
BD +C, at m.fassbinder
®iiwengr.com or by
calling (563) 556 -2464,
Project information
will also be posted on
the City's - website at
www.cityofdubuque.org.
Statement- of State
and/or Federal Par-
ticipation. This project
will be partially funded
with State (Federal
pass- through) funds
from the Iowa Depart-
ment of Transportation
/ Office of Public
Transit (Iowa DOT /
OPT) and therefore is
subject 'to the State
and Federal laws and
regulations associated
with that program.
Davis -Bacon Feder-
al Prevailing Wage
Requirements. Davis-
Bacon Federal prevail-
ing predetermined,
wage rates and related
labor requirement and
regulations WILL
APPLY to work under
the contract.
Preference for Iowa
Products and Labor.
Equipment or products
authorized to be
purchased with federal
funding awarded for
this contract must be
American -made to the
maximum extent
feasible, in accordance
with Public Law 103-
121, Sections 606 (a)
and (b).
Sales Tax. The bidder
should not include
sales tax in its bid. A
sales tax exemption
certificate will be
available for all
material purchased for
incorporation in the
project.
General Nature of
Public Improvement.
The ARC Transfer
Center Phase d project
consists of construc-
tion of an approxi-
mately 45' x 130'
canopy structure. The
canopy structure will
consist of cast in place
concrete columns,
precast beams and
steel joists and roof
deck structure with
standing seam metal
roofipg. Finished in-
clude limited painting
of the structure, metal
wall panel and soffit
panels.' ' Electrical
lighting and the
conduit for a future
surveillance system
will be part of this
project Limited site
work will be completed
around the canopy
building including
concrete work to tie
into existing pavement
and concrete islands.
Pre -Bid Construc-
tion Conference.
Each prospective bid-
der is encouraged to
attend the Pre -Bid I
Construction Confer-
ence to be held at 10:00
AM on Friday, August
3, 2012, at the offices
of I1W, 4155 Penn-
sylvania Avenue, Dubu-
que, Iowa. Attendance
by prospective bidders
is not mandatory but
highly recommended.
Published in the
Telegraph Herald, and
posted on the City of
Dubuque and the IA
DOT websites on July
17, 2012.
END OF SECTION.
001000
It 7/17
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa
corporation, publisher of the Telegraph Herald,a newspaper of general circulation
published in the City of Dubuque, County of Dubuque and State of Iowa; hereby
certify that the attached notice was published in said newspaper on the following
dates: July 17, 2012, and for which the charge is $93.96.
Subscribed to before m a Notary Public in and for Dubuque County, Iowa,
this /169 day of , 20 /Z. .
otary Public in and for Dubuque County, Iowa.
MARY K. WESTERMEYER
Commisalon Numhar 1542•x5