Annual Action Plan FY 06 Amend 2
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MEMORANDUM
October 26, 2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: FY 2006 Annual Action Plan - Amendment 2
Housing and Community Development Department Director David Harris is
recommending City Council approval of changes in the City's Community Development
Block Grant (CDBG) FY 2006 Annual Action Plan. These changes will allow CDBG
funds to be used to meet citizens' needs and facilitate the timely expenditure of funds,
as required by HUD. The recommended changes include carryovers and encumbrances
from Fiscal Year 2005 and reallocated funding for the following activities:
. Reduce First Time Homebuyer Program carryovers by $110,000
. Reduce Historic Preservation Rehab Grant program carryovers by $35,705
. Allocate $20,000 for St Mark Community Center Rehab project
. Allocate $320,000 for a Washington Neighborhood Park
. Increase funding by $11,720 for the Bishop Block Community Center at 90 Main
. Increase funding for the Neighborhood Recreation Program to provide $2,500 for
the Lincoln After School Program
I concur with the recommendation and respectfully request Mayor and City Council
approval.
jl1J~A/(L
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Department Director
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MEMORANDUM
October 17, 2005
From:
Micha~\Van Milligen, City Manager
David ~~iS, Housing and Community Development Department
To:
Subject:
FY 2006 Annual Action Plan - Amendment 2
INTRODUCTION
The purpose of this memorandum is to request the City Council's approval of the
attached resolution approving an amended and restated Fiscal Year 2006 Annual
Action Plan for the City's Community Development Block Grant (CDBG) program.
BACKGROUND
Housing and Urban Development (HUD) regulations require that each year a city must
prepare and file an Annual Plan prior to receipt of its CDBG entitlement. The Annual
Plan is adopted following a public participation process that includes a published notice,
a public comment period, and a public hearing. A city must follow its adopted plan as it
expends entitlement funds. If its revenues or activities change, the city must amend.
This requirement applies to plans for previous years as well as the current year.
The City of Dubuque has been allocated CDBG funds that have been programmed for
specific uses as per the adopted Annual Plan for Fiscal Year 2006. Since the funds
from FY 2005 have not been completely expended, the previously adopted plan remains
in effect unless amended to reflect the change in projects, activities or funding need.
DISCUSSION
The proposed amendment to the FY 2006 plan combines the allocations from the
previous year with the current program year. The current adopted FY 06 Annual Plan
allocates $1,985,061 to CDBG programs. The CDBG balance as of July 12005 as per
the CAPER report was $1,762,441. The Commission therefore reprogrammed
$3,747,502.
CDBG EntiUement FY 2005
Projected Program Income
ED Revolving Loan Funds
FY 06 Annual Plan (Adopted)
Prior Year Funds
Available Funds
1,398,731
547,575
38.755
1,985,061
1.762.441
3,747,502
Following inclusion of $303,009 in encumbrances, $1,233,886 in carryovers, and
$13,500 in wage adjustments, $212,630 of uncommitted funds remained for allocation
of new or existing programs.
The Community Development Advisory Commission held a public hearing on October
12, 2005. At that time, the Commission approved the proposed amendment, which
included carryovers and encumbrances from FY 2005 and reallocated funding for the
following activities:
. Reduce First Time Homebuyer Program carryovers by $110,000
. Reduce Historic Preservation Rehab Grant program carryovers by $35,705
. $20,000 for St Mark Community Center Rehab project
. $320,000 for a Washington Neighborhood Park
. Increase funding by $11,720 for the Bishop Block Community Center at 90 Main
. Increase funding for the Neighborhood Recreation Program to provide $2,500
for the Lincoln After School Program
Public notices regarding the proposed changes were published prior the public
hearings in the Telegraph Herald, Dubuque Advertiser and the City of Dubuque
website. These notices advised to the public of the intent of the amendment, invited
comment and noticed the public hearing. This initiated a 30-day public comment period
as required in the Citizen Participation Plan.
RECOMMENDATION
It is recommended that the City Council approve the amendment to the FY 2006 Annual
Plan as shown an Exhibit A for the use of Community Development Block Grant funds.
These changes will allow CDBG funds to be used to meet citizens' needs and facilitate
the timely expenditure of funds as required by HUD.
ACTION STEP
The action requested of the City Council is to approve the Mayor's execution of the
attached resolution, approving an amended and restated Fiscal Year 2006 Annual
Action Plan for Community Development Block Grant activities.
Prepared by Aggie Tauke, Community Development Specialist
F:\Users\ATAUKE\CDBG\Ann~IPlan\Amendments\Amend 2\Amd2 MVM.memo_doc
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RESOLUTION NO. 495-2005
RESOLUTION APPROVING AN AMENDED AND RESTATED FISCAL
YEAR 2006 (PROGRAM YEAR 2005) ANNUAL PLAN - AMENDMENT 2
FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS.
Whereas, the City of Dubuque prepared and filed Annual Action Plans for Fiscal
Years 2005 and 2006; and
Whereas, the City of Dubuque now desires to amend said Annual Action Plans
by incorporating them into one amended and restated plan as per the attached Exhibit
A; and
Whereas, said amendment is a substantial amendment as provided in the City's
Citizen Participation Plan and must therefore be approved by resolution of the City
Council after a public hearing by the Community Development Advisory Commission;
and
Whereas, the City advertised public comment periods beginning September 10,
2005; and
Whereas, the Community Development Advisory Commission reviewed the
proposed amendment at a public hearing on October 12, 2005, and has voted to
approve said amendment and to recommend approval by the City Council.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the Annual Action Plans for Fiscal Years 2005 and 2006 are
hereby rescinded and the balance of funds from these plans is incorporated into an
Amended and Restated Fiscal Year 2006 (Program Year 2005) Annual Action Plan-
Amendment 2, attached hereto as Exhibit A.
Section 2. That said Amended and Restated Fiscal Year 2006 (Program Year
2005) Annual Plan - Amendment 2 attached hereto as Exhibit A is hereby approved.
Section 3. That the City Manager is hereby authorized and directed to submit a
copy of this resolution to the U. S. Department of Housing and Urban Development.
Passed, approved and adopted this 7th day of November, 2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
Jeanne F. Schneider, City Clerk
FY 2006 CDBG Annual Action Plan - Proposed Amendment 2
EXHIBIT A
Projected Sources
COBG EntiUement FY 2006
Projected Program Income
ED Revolving Loan Funds
Action Plan
1,398,731
547,575
38,755
Prior Year COBG Balance
Prior Year Funds
1,549,231
213,210
Available Funds
FY06
1762441
3,747,502
Proposed
1,985,061
Ho A.~.I PI.. Amendment
First Time Homebuyer Program 75,000 75,000
HIstDrtc PreseMlIIon Rehab GIlInt 20,000 20,000
Homeowner Rehab Program 271 ,000 507,627
Housing Administration 57,417 59,4n
HousIng Code Enforcement 114,766 147,537
HousIng Rehabilitation Servlceo and Stiff 275,322 310,836
Housing Trust 87,017
Lead Paint HazaRl_ Project 60,000 120,641
Purchas&lRehabIResale DREAMS 15,000 42,672
R.~IUn~RehabU~ 80,000 307,241
W....inglDn Court Projact. hquisltion 200,000
Housing Totals 988,808 1,878,048
Economic Development Program.:
Commercialllndusbiat Building Rehab Loans 100,000 100,000
E.D. Financial Assistance Program 69,300 369,300
Economic Development Services and Staff 129,908 132,844
Economic Development Totals 298,208 802,144
Nelghborllood and Community Developmtlnt Programs:
Accessible Curb Ramps 80,780 92,8n
Bishop Block Community Room 24,720
Child Care ResourcalRaIorraI-f'rojact Concem 8,576 9,291
Community Partnarship Program (CP2)' n,ooo 162,632
Doer Managemont Food Program 700 700
Dubuqus DiaputlI R_ution Conlllf 1,000 1,000
HIstork: District Public Improvement Projects 16,369
Information & RoIo...l. Projec:l Concom 24,339 26,367
Leadership Training 5,000 5,000
Neighborhood ~ment Sorvices and StIff 74,475 76,653
Neighborhood Inlrastruc:turalmprovemonts 50,000 53,740
Neighborhood R_ Program 123,297 143,9n
Nsighborhood Support Grants 26,873 40,320
Senior Center 25,000 30,000
St Mark. Communfty Center Rehab 20,000
W....inglDn Tool Library 15,500 16,669
W..hlnglDn Noighborhood Park 320,000
Zoning InspecllonlEnforcemant 13,000 13,000
Neighborhood & Comm. Develop. Totals 807,620 1,013,730
Planning & Adrninl_on Programs:
COBG Admin. Service$ and Staff 90,_ 03,235
Finance 5,865 5,865
City Planning ServIces and Staff
Planning Administration 14,299 14,764
PlaMing City Planning 98,215 03,101
Planning and Admintstration Tote's 209,246 206,_
CoIIr1nguoncy (U""""''''- funds) fB3 8,816
Togl.
F:\lJsen\ATAlJKE\CDB<i'WnlldPIIn\Oll\(FY08.....END2.COl.NCll-*IFYllll.....02.
1,988,061
3,747,102