United Rental Bldg Demolition, 301 Iowa
D~~~E
~<k~
MEMORANDUM
October 28, 2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Former United Rental Building
Demolition and Site Clearance Project
City Engineer Gus Psihoyos recommends initiation of the bidding process for the
Former United Rental Building - Demolition and Site Clearance Project, and further
recommends that a public hearing be set for December 19, 2005.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
f11IJ( l (Jl1L
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psi hoyos, City Engineer
""'-',
(~,
)
D~~~E
~ck~
MEMORANDUM
October 27, 2005
TO:
FROM:
Michael C. Van ~illigen: City Ma~~geYJ
Gus Psihoyos, City Engineer .. S8 V
SUBJECT: Former United Rental Building
Demolition and Site Clearance Project
INTRODUCTION
The enclosed resolutions authorize the public bidding procedures for the Former United
Rental Building - Demolition and Site Clearance Project.
BACKGROUND
In February of 2001, the City acquired the property at 301 Iowa Street from Plastic Center,
Inc, which was subsequently leased to the former tenant, United Rental. In September of
2002, United Rental relocated to their current west end location on Holiday Drive.
Following the vacating of the property, several City Departments used the building to
temporarily store equipment and materials. Now that the Municipal Services Center is
operational, the stored equipment and materials have been moved to the new facility.
Now that the property is no longer in use, the City intends to de-construct the exiting
building structure and clear the site which will make room for the construction of a future
surface parking facility with area landscaping enhancements.
DISCUSSION
The demolition and site clearance project shall include the complete demolition of the
existing structure, which includes the excavation of building foundations and the removal,
cleanup and disposal of all building materials from the former United Rental building site.
The project shall also include the disconnection and abandonment of both City and public
utilities to the site.
Based upon both DNR and Federal solid waste landfill regulations, all materials with foam,
cork, insulation attached which can not be separated, all timber and wood building
materials, roofing materials and railroad ties, are classified as solid waste and are required
to be disposed at a permitted landfill. To comply with DNR and Federal regulations and
reduce the potential liability of the City, the contractor will be required to dispose of all solid
waste demolition materials at the Dubuque Solid Waste Landfill.
In an attempt to encourage competitive lump sum bid proposals and eliminate the
contractors cost, profit plus an unknown contingency factor to cover landfill disposal
charges, the City shall incur all landfill solid waste disposal costs associated with the
project. Based upon review of building materials on-site, staff has estimated that the landfill
disposal charges could range from $5,000 to $10,000.
The contractor shall be responsible for providing an offsite disposal area and transport all
solid fill, salvageable or scrap materials to the offsite disposal location. The City will not
incur any landfill disposal charges for solid fill, salvageable or scrap materials.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Advertisement for Bids
Pre-Bid Conference
Receipt of Bids
Notice of Public Hearing on Plans
and Specifications
Public Hearing
Award of Contract
Preconstruction Conference
Project Completion Date
November 7,2005
November 11, 2005
November 28, 2005
December 8, 2005
December 9, 2005
December 19, 2005
December 19, 2005
January 9, 2005
April 1, 2006
RECOMMENDATION
I would recommend that the City Council establish the date for the public hearing, and
authorize the City Clerk to advertise for proposals for the Former United Rental Building -
Demolition and Site Clearance Project.
BUDGET IMPACT
The estimate of probable cost for the Former United Rental Building - Demolition and Site
Clearance Project is summarized as follows:
Demolition and Site Clearance Contract
Landfill Disposal Cost
Estimate
$25,000
10,000
Total Project Cost
$35.000
The project funding summary is as follows:
CIP No. Fund Description
1001548 Main Street Building Demolition
Fund Amount
$35,000
Total Project Funding
$35.000
ACTION TO BE TAKEN
The City Council is requested to establish the date for the public hearing and to authorize
the City Clerk to advertise for proposals through adoption of the attached resolutions.
Prepared by Robert Schiesl, PE
cc: Dawn Lang, Budget Director
David Heiar, Community and Economic Development Director
Rich Russell, Building Services Manager
RESOLUTION NO. 502-05
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Former United Rental Building - Demolition and Site Clearance Project in the
estimated amount of $35,000 are hereby approved and ordered filed in the office of the
City Clerk for public inspection.
Passed, adopted and approved this 7th day of November 2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 503-05
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary
approval on the proposed plans, specifications, and form of contract and placed same
on file in the office of the City Clerk for public inspection of the Former United Rental
Building - Demolition and Site Clearance Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE,IOWA:
That a public hearing will be held on the 19th day of December, 2005, at 6:30
p.m. in the Public Library Auditorium at which time interested persons may appear and
be heard for or against the proposed plans and specifications, form of contract and cost
of said improvement, and the City Clerk be and is hereby directed to cause a notice of
time and place of such hearing to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall be not less than four days
nor more than twenty days prior to the day fixed for its consideration. At the hearing,
any interested person may appear and file objections to the proposed plans,
specifications, contract, or estimated cost of the improvement.
Passed, adopted and approved this 7th day of November, 2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
F. Schneider, CMC, City Clerk
RESOLUTION NO. 504-05
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the Former United Rental Building - Demolition and Site Clearance Project
is hereby ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany
each bid shall be in an amount which shall conform to the provisions of the Notice to
Bidders hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 8th day
of December, 2005. Bids shall be opened and read by the City Clerk at said time and
will be submitted to the Council for final action at 6:30 p.m. on the 19th day of
December, 2005.
Passed, adopted and approved this 7th day of November, 2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the Former United Rental Building - Demolition and
Site Clearance Project.
PROJECT DESCRIPTION: The project will provide for the complete demolition of
the existing structure, which includes the excavation of building foundations and the
removal, cleanup and disposal of all building materials from the former United Rental
building site. The project shall also include the disconnection and abandonment of both
City and public utilities to the site.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimate of
cost for the Former United Rental Building - Demolition and Site Clearance Project in
accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m., on the
19th day of December, 2005, in the Public Library Auditorium, 360 West 11th Street, in
Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimate of
cost are now on file in the office of the City Clerk. At said hearing any interested person
may appear and file objections thereto or to the cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the
,2005.
day of
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 11 th day of November, 2005, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for the
Former United Rental Building - Demolition and Site Clearance Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost for
said improvements for said project.
Passed, adopted and approved this
day of
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk