Minutes_Park and Recreation Commission 2 14 12PRESENT:
OTHERS:
MINUTES
APPROVED;
VOTE:
AWARD POOL
CONCESSION
BID. VOTE:
AWARD
EXCLUSIVE
BEVERAGE
CONTRACT FOR
BUNKER HILL
AND McALEECE;
VOTE:
PARK AND RECREATION COMMISSION MEETING
Tuesday, February 14, 2012
4 30 p m , in the snack bar, Bunker Hill Golf Course
Bob Blocker, Chuck Harris, Evelyn Nadeau, Paul Hoffmann, Ken Klinge, Karen
Lyness and David Schlueter
Staff present: Marie Ware, Pat Prevenas and Eileen Trimble
It was moved by Blocker, seconded by Klinge, to approve the minutes of the
January 10, 2012 meeting. The motion passed unanimously.
Awarding the pool concession bid was tabled at the last commission meeting
pending discussion with the only bidder on requiring some kind of fine if
concession stand was not operating on hot days when the pool was open.
Recreation Division Manager Pat Prevenas talked to Mr. Connor. Last year
when this situation occurred, he had staffing issues and he promised that would
not happen again. Mr. Prevenas said there is a $1,000 performance bond
included as part of the agreement and that could be held if the situation
reoccurred. Mr. Connor has been the concessionaire for six years.
Commissioner Lyness said the concession stand was not open a couple times
last year on hot days and it made the department look bad, but if Mr. Connor is
aware of the situation and knows there is $1,000 at stake she is sure he will take
care of the problem.
It was moved l Klinge seconded la Lyness to award the pool concession bid
to Paul Connor of Choo Choo Charlie's. The motion passed unanimously.
Recreation Division Manager Pat Prevenas said there were three bids received
for the five -year exclusive beverage contract - Coca -Cola, Pepsi and Dr. Pepper -
7 Up. A comparison chart was distributed to commissioners and may be found
as part of the original minutes. All three companies had a minimum order
requirement. Manager Prevenas looked at our ordering history and then used
those amounts to estimate purchase costs and inflation for the life of the five -
year contract. He estimated Coke would cost $93,498; Pepsi $97,977; and Dr.
Pepper -7 Up $98,762 for the whole agreement period of time.
Discussion: Commissioner Schlueter said regardless of which company was
awarded the contract, people will buy what is available. Commissioner Nadeau
said she is not comfortable with Coca -Cola because of their horrible human
rights record in South America. Her priority would be to have a company that
has a good relationship with the rest of the world, not just go by the price.
Commissioner Blocker said it has to be a business decision.
It was moved 12y Blocker seconded lay Schlueter to award the exclusive
beverage rights contract for Bunker Hill and McAleece Complex to Coca Cola.
The motion passed 5 — 2 with Blocker, Harris, Hoffmann, Lyness and Schlueter
voting yes; Klinge and Nadeau voting no.
February 14, 2012 meeting
page two
PARK DIVISION • No ice rinks were flooded this year due to the mild winter. • One
REPORT: maintenance worker has been put in charge of safety review for the division —
looking at clothing / shop / equipment and physical environment of shops.
Commissioner Klinge asked if there were any classes the employees could take.
Manager Ware said the city didn't offer any but we can do outside training. Ware
reported the Park Division has done inspections of parks and playgrounds but
have not documented these inspections. We are developing an inspection form
for employees that also contains notations for items that need attention.
Commissioner Blocker said every Monday at his work he gets an e-mail listing
incidents, injuries, lost time, et cetera. It is very interesting and educational
because it makes you conscious of how incidents happened. Commissioner
Schlueter asked if there was any data comparing other park and recreation
departments; Ware said no. • City received a call last week from son of owner
of house on river side of entrance to Murphy Park (right next to the driveway).
He asked if the city would be interested in purchasing the property. It was
appraised at approximately $158,000 and the family would sell it for $120,000.
Legal department drafted a purchasing agreement. After it is signed it will go to
City Council for approval. If the council approves the purchase, the city will see
if anyone wants to move the house; if not it will be deconstructed. The area will
be left as is after house removal until funds are available for any redevelopment
of the entrance.
RECREATION
DIVISION
REPORT:
MANAGER'S
REPORT:
• Park Division employees are doing some touch -up and renovation work in the
golf course snack bar and rest rooms, and also the upstairs rest rooms in the
office area. • After school basketball is operating at 15 sites with 378 fourth
and fifth grade students. • Swim lessons start Saturday and also have
Wednesday session starting next week. • Registrations are being accepted for
the alumni basketball tournament and two divisions are already full.
• Planning Services and Leisure Services partnered to apply for and received a
Trees Forever Grant ($5,750) to be used for street tree enhancement and work
with neighbors to improve their neighborhoods. • The Urban Youth Corps
Grant application is ready to go to City Council. In 2011 the department had
three youth that worked on handicap accessible picnic areas among other
projects. Staff works with the youth to train them in good employable skills that
will assist them in finding jobs. • Bee Branch: City Council delayed bidding to
June for the Upper Bee Branch. Manager Ware investigated the cost of placing
hanging flower baskets along lower Bee Branch and Millwork District this spring
instead of waiting until the new fiscal year and the City Council approved the
funding for this spring. The Millwork District has self- watering poles. Self
watering will lower personnel costs. • Budget: The division budget summaries
and a listing of improvement level requests will be sent to commissioners before
the February 21st budget hearing. Some of the improvement level items
recommended by the City Manager are: twenty -hour per week secretary;
additional seasonal staff and supplies for Bee Branch because it will be a seven -
day operation with watering, trash pickup, et cetera; planting annual flowers in
the Washington Street diverters and adding fall color to City Hall, City Hall Annex
and Bunker Hill offices.
OTHER
BUSINESS:
ADJOURN;
VOTE:
February 14, 2012 meeting
page three
Mines of Spain: Additional property was purchased right next to the E.B. Lyons
Interpretive Center which will help create a buffer around the building and protect
the hilltop view. The city is assisting in applying for a Lawcon grant due March
15th to take out the crops and make the area native prairie and possibly some
parking. A plan is being developed for the property. Manager Ware asked
commissioners to take an online survey that is requesting public input on the
best way to develop the property as shown by a draft development plan. The
survey only takes a minute or two. The link will be sent to commissioners via e-
mail.
Miller Riverview Park: Commissioner Blocker asked about the reservation
process and opening /closing dates for the campground. Manager Ware said
that would be covered on the March agenda.
Acting Park Division Manager: With Mike Horsfall being off work for an
extended period of time due to injury, Gil Spence is working approximately
twenty hours per week as Acting Park Division Manager to help the department
through this period.
It was moved by Klinge, seconded by Nadeau, that the meeting be adjourned at
5:30 p.m. The motion passed unanimously.
Attest
Chairperson