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Phase VI Historical-Architectural Survey and Evaluation Grant ApplicationMasterpiece on the Mississippi Dubuque * * * ** All- AmedcaCi y 7n 2012 TO: Michael C. Van Milligen, City Manager FROM: Laura Carstens, Planning Services Manager She" SUBJECT: HRDP Grant -- Phase VI Historic /Architectural Survey and Evaluation DATE: August 14, 2012 Introduction This memo transmits a grant application by the City of Dubuque to the State Historic Preservation Office for Historic Resource Development Program (HRDP) grant funds for the Phase VI Historic /Architectural Survey and Evaluation. Discussion The project goal is to complete an intensive historic /architectural survey and evaluation of neighborhoods adjacent to the downtown. The project represents Phase VI in an ongoing architectural survey and evaluation of the community. Nearly 5,000 structures have been surveyed to date. Phase VI will include an inventory, evaluation and data entry on the properties within the project area which encompasses 700 properties and 196 acres. Maps of the project area are enclosed. The Phase VI area was selected based on: 1) The 1977 Kriviskey survey and the 2000 Community Assessment both identified potentially significant properties in the project area; and 2) Federally- mandated Section 106 reviews often are required for properties in this area for the City's housing rehabilitation programs. The survey /evaluation will reduce the time and resources needed to facilitate Section 106 reviews. Budget Impact The estimated project cost is $12,000. The City is requesting 60% of the total project costs or $7,200 in CLG grant funds. The City is contributing 40% of the total project cost or $4,800 in local cash match from FY2013 CIP #102 -2432, Historic/ Architectural Surveys and Evaluations, that provides City funds to leverage state grants. Requested Action I request that the City Council approve the enclosed resolution authorizing the Mayor to sign the CLG grant application for the Phase VI Historic /Architectural Survey and Evaluation. Enclosures cc Jennifer Larson, Budget Director Alvin Nash, Housing and Community Development Director F: \USERS \Djohnson \HPC1Phase VI Survey \Staff Memo CLG Grant App Phase VI .doc Prepared by: Laura Carstens, City Planner Address: City Hall, 50 W. 13th St Telephone: 589 -4210 Return to: Kevin Firnstahl, City Clerk Address: City Hall, 50 W. 13th St Telephone: 589 -4121 RESOLUTION NO. 217 -12 RESOLUTION AUTHORIZING CLG GRANT APPLICATION TO THE STATE HISTORICAL SOCIETY OF IOWA FOR PHASE VI HISTORIC /ARCHITECTURAL SURVEY AND EVALUATION. Whereas, the State Historical Society of Iowa has determined historic /architectural surveys and evaluations are eligible for Certified Local Government (CLG) funds; and Whereas, the City of Dubuque is a CLG in good standing and has approved a phased program for historic /architectural surveys and evaluations in the community. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the Mayor is authorized to sign and submit the application to the State Historical Society of Iowa for CLG Funds for the Phase VI Historic /Architectural Survey and Evaluation project. Section 2. That the City of Dubuque agrees to abide by all local, state and federal requirements applicable to the proposed budget. Passed, approved and adopted this2athday of August , 2012. Lz,/ Roy D. BSI, Mayor Attest: FY2013 State of Iowa Certified Local Government Grant Application A. Applicant Information Please type or print clearly —all information is required Federal Congressional District Number: 01 State Senatorial District Number (s): 14 State Representative District Number: 27 1. City /County (CLG) Applicant Name: CITY OF DUBUQUE Mayor /Chair of Board of Supervisors /ACLUD President: ROY BUOL, MAYOR City /County Mailing Address: PLANNING SERVICES DEPARTMENT, 50 W. 13T11 STREET, DUBUQUE, IA 52001 2. Name of Person who Prepared Application: DAVID JOHNSON, ASSISTANT PLANNER Preparer's Mailing Address: PLANNING SERVICES DEPARTMENT, 50 W. 13TH STREET, DUBUQUE, IA 52001 Preparer's Daytime Phone: (563) 589 -4210 Preparer's E -mail address: djohnson @ofdubuque.org 3. Local Grant Director's (LGD) Name (who will direct the project once awarded): LAURA CARSTENS, PLANNING SERVICES MANAGER LGD's Mailing Address (City, State, & Zip): PLANNING SERVICES DEPARTMENT, 50 W. 13TH STREET, DUBUQUE, IA 52001 LGD's Daytime Phone: (563) 589-4210 LGD's E -mail address: lcarsten @ofdubuque.org Signature of e Mayor, Chairman of County Board of Supervisors, President ACLUD Trustees Name Mayor Title August 20, 2012 Date (This signature legally obligates the applicant) 1 B. PROJECT INFORMATION 1. Project Title: Phase VI Intensive Survey and Evaluation 2. Type of project: (Check appropriate category. See the manual for descriptions of project categories) ❑ Planning for Preservation M Reconnaissance or Intensive Survey and Evaluation ❑ Registration Public Education ❑ Predevelopment Planning 3. Please provide a brief description of the project (approximately 100 words). Please note this will be used for press releases and reporting to the National Park Service and for press releases. The project will survey and evaluate approximately 700 structures located in Dubuque's North Cooler Valley Neighborhood. The project represents Phase VI in Dubuque's ongoing architectural survey and evaluation of the community. When complete, the project will provide an important evaluation of the historic resources contributing to the neighborhood. With that knowledge the City of Dubuque and neighborhood residents will have the necessary information to preserve and enhance historic buildings in the neighborhood. The survey and evaluation will serve as a critical tool in appropriately directing investment in the neighborhood. The project will also help identify potential National Register of Historic Places (NRHP) eligible properties and districts to add to the ten (10) NRHP districts, forty -six (46) individually listed properties and three (3) archeological districts in Dubuque's inventory. 4. Please provide amount of acreage to be surveyed or nominated and number of resources (contributing and noncontributing) to be surveyed or nominated. Acreage: 196 Number of resources: 700 C. SCOPE OF WORK: Describe the following four (4) items, use additional pages if necessary: 2 • Goal: The City of Dubuque would like to complete an intensive architectural survey and evaluation of the North Couler Valley Neighborhood. The neighborhood is adjacent to the downtown and an extension of the Phase I Survey and Evaluation completed in 2001. This project represents Phase VI in Dubuque's ongoing architectural survey and evaluation of the community, as shown in the below map. *V* WiWAII*111F7 Survey Areas North Couler Valley Neighborhood Survey Area Phase I Survey Area 1; Phase II Survey Area Phase III Survey Area Phase IV Survey Area Phase V Survey Area 3 Dubuque is a community known for its historic architecture. The community has embraced historic preservation as an important component of its sustainability movement and recognizes its importance to the community's sense of place, pride and economy. The City began surveying and evaluating buildings in the mid 1970's. In 1979 the Architectural Survey of Dubuque was completed. This survey and evaluation project created the groundwork for the City of Dubuque Historic Preservation Program and early historic districts. Dubuque's many architectural themes and historic contexts were later recorded in the 1999 Comprehensive Survey and the 2000 Community Assessment of historical contexts and supporting architectural themes funded in part by the State of Iowa. This multiple property document became the foundation for phased historical and architectural surveys and evaluations of Dubuque's older residential and commercial neighborhoods. Completed in 2000, Phase I of Dubuque's Historical /Architectural Survey /Evaluation encompassed 993 structures in the Cooler Valley area. Phase II examined 2,092 structures in the Eagle Point area in 2001. Phase III involved 647 structures in and around the central business district, including the Old Main Historic District, in 2002- 2003. Completed in June of 2004, Phase IV evaluated 544 structures in the Jackson Park, Cathedral, West 1 l th Street, and Langworthy Historic Districts. It included nominating the West 1 lth Street and Langworthy Historic Districts to the National Register. Completed in June of 2005, Phase V evaluated 452 structures in the remaining areas of the conservation districts not previously surveyed. Since the Multiple Property Document was completed in 2000 seven (7) of Dubuque's ten (10) National Register Districts were established and twelve (12) of Dubuque's 46 individually listed properties were registered. Dubuque has been eager to survey additional older residential and commercial neighborhoods to gain a better understanding of their historical contexts and architectural significance of these resources as well as build on our historic registry. In 2011 and 2012 the City of Dubuque applied for CLG and HRDP funding respectively to complete the Phase VI Survey and Evaluation project for three older but disconnected neighborhoods. The current application reflects the constructive suggestions received from the review committee's on the previous applications. The Phase VI survey area comprises one (1) neighborhood, twenty -seven (27) blocks, one hundred ninety -six (196) acres and 700 structures. The south half of the survey area is primarily residential buildings supported by neighborhood businesses and churches. A number of corner -store buildings still exist and the Holy Ghost Catholic Historic District is located in the survey area at 2882 -2921 Central Avenue. Below is a map of the survey. The north half of the survey area is predominantly large scale commercial operations. Much of the north half of the area is occupied by the former Brunswick- Balke- Collender Company Building and the Dubuque Brewing and Malting Company complex. In 1911 the Brunswick - Balke - Collender Company produced ornate front 4 and back tavern bars from the building at Jackson Street and Peru Road. The Dubuque Brewing and Malting Company complex, 3000 Jackson, competed in 1895, was once the premier brewing facility for the Upper Midwest. The Dubuque Brewing and Malting Company complex was delisted from the National Register of Historic Places in 1978. North Couler Valley Neighborhood Parcels - 700 Acres -196 Dubuque Brewing & Malting Company Complex Brunswick - Balke - Collender Company Building Holy Ghost Catholic Historic District N 5 The Phase VI area was selected based on a number of factors: 1) The 1979 Architectural Survey and the 2000 Community Assessment both identified significant properties in the survey area. 2) Section 106 reviews often are required for properties in the North Cooler Valley Neighborhood. Since 2005 sixty -seven (67) properties in the neighborhood have been reviewed under Section 106. Many properties were identified as eligible. Having a better understanding of the resources within the neighborhood will significantly help in administering funding and promoting appropriate rehabilitation efforts. Project Objectives are: I) Identification of historically and architecturally significant properties is undertaken to the degree to make decisions about NRHP eligibility. 2) Results of identification activities are integrated into the preservation planning process. Identification activities include explicit procedures for record keeping and distribution of information. 3) Architectural themes and historic contexts are identified. 4) Evaluation of the significance of historic properties is accomplished using established criteria. 5) Evaluation of significance applies the criteria within identified historic contexts and architectural themes. 6) Evaluation results in an inventory of historic properties that is consulted when assigning registration and treatment priorities. 7) Evaluation results are made available to the public, to enhance and increase knowledge of and appreciation for the community's historical, architectural and cultural resources. Started in April 2009, the City's historic preservation intern and Planning Staff have collected historical property data on the North Cooler Valley Neighborhood. The data includes City directory information, building and sewer permits, water tap information, and City assessor information for the survey area. This up-front commitment and investment in the project will greatly assist the professional consultant, keep project costs down, and help a relatively small grant request make a significant impact. 6 • Coordination: This project will be managed by the City in cooperation with the State. The City will be represented by the Project Director, David Johnson, Assistant Planner for the City of Dubuque, 50 W. 13th Street, Dubuque, Iowa 52002; (563) 589- 4210; djohnson @Cityofdubuque.org. The State will be represented by Paula Mohr, CLG Coordinator, State Historic Preservation Office, State Historical Society of Iowa, 600 East Locust Street, Des Moines, Iowa 50319 -0290, (515) 281 -6826, paula.mohr @iowa.gov. The City's Project Director, David Johnson will maintain continuous coordination during the course of the contract. This will consist of monthly progress report due on the 15th of each month. These reports will keep the State abreast of contract progress and serve as a vehicle for assessing performance of the contract. Progress reports will be sent via email. This project will demand a professional with expertise in the field of archival survey and documentation. The consultant solicited and hired will meet the Secretary of the Interior Professional Qualification Standards for History and Architectural History. All work products produced by the consultant will be submitted to the City's Project Director. The City's Project Director will coordinate and manage the Phase VI project. The Project Director will administer the CLG Grant and will provide monthly progress reports to the State. The City Project Director will furnish all work products to the State. • Work Products The State Historic Preservation Office will furnish the following: 1. Copy of How to Complete the Iowa Site Inventory Forms ;; 2. Copies of Iowa Site Inventory form; 3. Photo & Slide Catalogue Sheets; 4. Historic - Architectural Database (HADB) and National Archaeological Database (NADB) encoding forms; 5. Copies of the National Register Bulletins; 6. A grant project director's manual; 7. Monthly progress reporting forms; 8. Forms for documentation of match. The City and consultant will produce: 1. Two draft copies of the Request for Proposals and a list of consultants to whom it will be sent; 2. A minimum of five copies of the final Request for Proposals for distribution to consultants; 3. Three copies of the draft subcontract agreement with the consultant; 4. Three copies of the fully executed subcontract agreement with the consultant; 5. Two copies of a one -page report, summarizing the project results, required for all CLG grant - funded projects; acreage and number of resources surveyed or nominated must be reported; 7 6. Monthly reports; 7. Two (2) copies of a research design outlining the project activities and schedule; 8. Two (2) finished sets of typed Iowa Site Inventory forms for each NRHP eligible building, structure, object or district recorded or updated during the project; 9. Three (3) draft copies of survey report; the report will follow the format of a Multiple Property Cover Document; 10. Five (5) to ten (10) typed sample Iowa Site Inventory forms, each with at least one photographic image (see above instructions); 11. A minimum of eleven (II) copies of the final project report, to include 10 bound copies and one unbound, print -ready master copy; 12. A completed, typed Historic - Architectural Database (HADB) encoding form for summarizing report information. 13. If a NRHP eligible district is identified, a nomination will be initiated within one year of concluding the survey and evaluation project. • Schedule December 2012: The City will be notified of the grant award. January 17, 2013: The City schedules a public meeting to discuss the project. February 15, 2013: The City will submit three (3) fully signed copies of the CLG- Grant -In -Aid Agreement to the STATE. March 1 2013: The State returns one (1) Agreement with original signatures and one (1) copy of the Agreement, the Notice to Proceed, and the Local Project Director's Manual to the City. The Agreement with original signatures and the Notice to Proceed will be filed by the City. The Local Project Director will keep the copy of the Agreement and the Local Project Director's Manual. The Phase VI Survey and Evaluation Project will begin. March 8 2013: The City submits two (2) draft Request for Proposal (RFP), two (2) lists of qualified consultants that will receive the proposal, and two (2) draft consultant subcontracts to State for review and comment. March 15, 2013: The State returns the draft RFP and consultant subcontract with recommended revisions, if needed, to the City. March 22, 2013: The City will submit five (5) final draft RFP's for distribution to consultants and three (3) final drafts of the consultant subcontract to the State. March 29, 2013: The City submits the final RFP to a minimum of three (3) qualified consultants. The procurement of professional services will be consistent with ARTICLE VIII of the General Conditions of the Grant Program. April 19 2013: Consultant proposals are due to the City. 8 April 1, 2013: The City selects a consultant. April 5, 2013: The City provides three (3) copies of the fully executed subcontract agreement to the State. Property history data is provided to the consultant. April 12, 2013: The City provides two (2) copies of a research design outlining the project activities and schedule. April 19, 2013: CITY schedules a tele- conference to discuss project, research design, and schedule for work with the State project manager. April 22, 2013: Fieldwork and research begin. November 4, 2013: The consultant submits draft report and sample inventory sheets and photographs to the City's Historic Preservation Commission (HPC) for review and comment. November 29, 2013: The City sends the consultant the HPC's review comments. January 6, 2014: The consultant revises the report based on comments provided by the HPC. The consultant submits the draft report and five (5) to ten (10) typed sample Iowa Site Inventory forms, each with at least one photographic image to the State for review and comment. The City provides the public with an opportunity to review and comment on the draft report. February 3, 2014: The State sends the City review comments on the draft products and indicates whether another draft will be required. March 3, 2014: If needed, the City submits additional draft report(s) incorporating the State's comments for review and comment. April 7, 2014: If necessary, State sends the City review comments on any additional draft reports; comments are incorporated into the final report. May 5, 2014: The City submits eleven (11) copies of the final project report, to include 10 bound copies and one unbound, print -ready master copy; two (2) finished sets of typed Iowa Site Inventory forms for each NRHP eligible building, structure, object or district recorded or updated during the project; and a completed, typed Historic - Architectural Database (HADB) encoding form for summarizing report information; and a Request for Reimbursement with documentation to the State. D. Explain how the proposed project will help to fulfill the goals and objectives of your local preservation plan and /or the state preservation plan. The State Preservation Plan "Resources Within Reach" is at: http://www.iowahistory.org /historic- preservation/technical- assistance / statewide - historic - preservation- plan.htm l 9 If this is part of a multi -phase project, describe the completed project segments and /or future ones that are linked to this project application. Each year's project must be able to stand alone. Funding of one year does not guarantee funding of future phases. The 2008 Dubuque Comprehensive Plan is the community's guide to future development, public policies and decision making. The Comprehensive Plan includes a number of long-range goals and objectives that relate to historic preservation in general and this project in particular. The Phase VI Architectural /Historical Survey /Evaluation will support the following goals of the 2008 Dubuque Comprehensive Plan: • Preserve historic and aesthetic character and function of established neighborhoods. • Protect and preserve the City's historic buildings, urban pattern and natural environment. • Expand the City's use of housing preservation programs whenever appropriate and possible. • Encourage neighborhood identity, planning and pride of place. • Safeguard the cultural and historical resources of the community as critical to the quality of life and the attractiveness of Dubuque. • Promote the preservation of historic buildings and architectural resources in the community. • Educate the community about the benefits of historic preservation to the community's quality of life, economic development efforts, tourism and tax base enhancement. • Explore, preserve and interpret for present and future generations, the history of Dubuque and the Mississippi River. • increase appreciation, education, technical assistance and funding for the community's historical and architectural heritage. Iowa's five -year Statewide Historic Preservation Plan is intended to embrace local, regional, and state perspectives. The Phase VT Survey and Evaluation Project will further the following four (4) out of the five (5) historic preservation goals of the Statewide Preservation Plan. • Broaden knowledge about places important to Iowa history, architecture, and archeology. • Build and strengthen local preservation capabilities. • Strengthen protection of historic and prehistoric resources. • Link preservation to improving the quality of community life in the state. E. PAST GRANT CONTRACT PERFORMANCE Specifically address the success or challenges faced in carrying out the requirements of your past CLG grant projects. DO NOT LEAVE THIS SECTION BLANK. This section gives the applicant an opportunity to dispel any fears on the par! of the review panel or Board that past problems rriIl hinder this new effort. Simply explain what steps have been taken to insure project success. If a past project was cancelled, please address the specific circumstances of that cancellation. If all previous CLG 10 grants have been successfully completed, please state this and discuss the factors that have contributed to your success, If you have never received a CLG grant, assess your commission's performance since being certified, using specific instances and accomplishments to make your points. Describe how undertaking this project will strengthen and enhance commission performance. The City of Dubuque has successfully completed numerous historic preservation projects with funding from the SHPO. The City has established an administrative policy for soliciting proposals from consultants that uses an interdisciplinary team of City Staff, and where appropriate, persons from key groups involved in the project. The City also invites input from community resource agencies, stakeholders groups, the Historic Preservation Commission and the SHPO in producing the best possible work products. The City utilized CLG funds to complete the 2000 community assessment of Dubuque's architectural themes and historical contexts, "Dubuque — The Key City; The Architectural and Historical Resources of Dubuque, Iowa, 1937 - 1955 ". Following this assessment, the City began a phased architectural /historic survey /evaluation of areas of the community using CLG funds. Completed in 2000, Phase I encompassed the Washington /Jackson/Elm neighborhood. Begun in 2000, and completed in 2001, Phase II involved an architectural /historic survey /evaluation of the Lincoln /Rhomberg/Garfield neighborhoods. This project was funded with a Historical Resource Development Program (HRDP) grant. Begun in 2002, and completed in 2003, Phase III involved an architectural /historic survey /evaluation of Dubuque's oldest commercial, residential and industrial neighborhoods in and around the central business district. The City received a CLG grant to fund this project. Begun in 2003, completed in 2004, Phase IV involved preparing and amending the National Register Nominations for Dubuque's four primarily residential historic districts and finalizes the Multiple Property Document. The City received a CLG grant to fiord this project. Begun in 2004, completed in 2005, Phase V involved an architectural /historic survey /evaluation of Dubuque's North Main, Fenelon Place and Broadway neighborhoods. The City received a CLG grant to fund this project. The City selected a consultant to assist the Historic Preservation Commission and various City departments with development of a design guidelines manual and a comprehensive streetscape plan for the City's five historic districts. This project, funded with a CLG grant and a Preservation Services Fund grant, was completed in 2002. 11 F. Begun and completed in 2002, the Historic Preservation Commission developed and held design review training sessions on the Iowa Communications Network (ICN) and locally that were available to the public and other CLG communities. The City received a CLG grant to fund this project. In 2007, the City of Dubuque was awarded a CLG Grant to conduct an archeological investigation of the cultured grounds of the National Register listed Four Mounds Estate. The investigation allowed Four Mounds to plan for future improvements to the estate. The project was successfully completed on time. In February, 2008 the City of Dubuque received a CLG grant to develop the Downtown Design Guidelines manual. The manual provides guidance for guidance for property owners rehabilitating properties in the downtown that are not located in a historic district. The manual also serves as a tool for CLG Staff and the HPC to conduct design review. On June 15, 2009 City Council adopted the Downtown Design Guidelines. All of the above projects were completed in a timely manner. BUDGET: PROJECTED COSTS CLG GRANT REQUEST APPLICANT'S MATCH ROW TOTALS Cash In-Kind Consultant (180 hours a, $66.66 /hour) $7,200.00 $4,800.00 512,000.00 Subtotals $7,200.00 Cash $4,800.00 In -Kind $12,000.00 TOTALS CLG GRANT* $7,200.00 APPLICANT MATCH** $4,800.00 TOTAL PROJECT COST $12,000.00 Please Mote that volunteer time should be calculated using the rate of $17.22/ hour as established by the Independent Sector. * CLG Grant = the total amount must not exceed 60% OF TOTAL PROJECT COSTS ** Applicant klatch (cash + in- kind) must equal a minimum of 40% OF TOTAL PROJECT COSTS CERTIFICATION: I certify that the matching share proposed for this project does not include funding from other Federal sources, and that these funds are not being used as match against any other Federal grant application. AUTHORIZED SIGNATURE, CHIEF ELECTED OFFICIAL DATE 12 PHOTOGRAPHS (OPTIONAL): If you feel it would be beneficial for the grant reviewers to see photographs illustrating your project, you may insert up to 4 digital images here. East Side of the 2600 Block Jackson Street 13 Northwest Corner of 32nd & Jackson Streets Brunswick - Blake - Collender Company Building — East Side of Jackson North of Ruby Street 15 1, , • 'M, r. I 1 1 .1! :r Or . .: ' r 1 'Sir ■ r• ' 7.• Y it ��F' . Os , 11111111 Dubuque Brewing & Malting Company Complex — Northeast Corner 30th & Jackson Minority Impact Statement Pursuant to 2008 Iowa Acts, HF 2393, Iowa Code Section 8.11, all grant applications submitted to the State of Iowa which are due beginning January 1, 2009 shall include a Minority Impact Statement. This is the state's mechanism to require grant applicants to consider the potential impact of the grant project's proposed programs or policies on minority groups. Please choose the statement(s) that pertains to this grant application. Complete all the information requested for the chosen statement(s). El The proposed grant project programs or policies could have a disproportionate or unique positive impact on minority persons. Describe the positive impact expected from this project Indicate which group is impacted: Women Persons with a Disability Blacks Latinos Asians Pacific Islanders American Indians Alaskan Native Americans Other n The proposed grant project programs or policies could have a disproportionate or unique negative impact on minority persons. Describe the negative impact expected from this project Present the rationale for the existence of the proposed program or policy. Provide evidence of consultation of representatives of the minority groups impacted. Indicate which group is impacted: Women Persons with a Disability Blacks Latinos Asians Pacific Islanders American Indians Alaskan Native Americans Other 17 El The proposed grant project programs or policies are not expected to have a disproportionate or unique impact on minority persons. Present the rationale for determining no impact. This project involves surveying and evaluating historic resources. The project will have a positive impact on the community, but will not result in a disproportionate or unique impact specifically for minority persons. I hereby certify that the information on this form is complete and accurate, to the best of my knowledge: Name: Title: Assistant City Planner, City of Dubuque 18