SEP Green Ally Project_Jackson, Washington, White, 16th to 17th)Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Robert Schiesl, Assistant City Engineer ROS
DATE: August 15, 2012
RE:
Dubuque
AI-Amain City
11 1 1 1l
2012
SEP Green Alley between Jackson & Washington Streets from 16th to 17th
SEP Green Alley between Jackson & White Streets from 17th to 18th
(CIP 7102411, 7102044, 7202044)
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the SEP Green Alley
Permeable Pavers Project — Between Jackson & Washington Streets from 16th to 17th and
Between Jackson & White Streets from 17th to 18th
BACKGROUND
Section X of Case 2:11 -cv- 01001 -EJM, United States of America and the State of Iowa v.
the City of Dubuque, IA (N.D. Iowa), Civil Action Number 2008V00041, DOJ Case
Number 90 -5 -1 -1 -09339 requires the City of Dubuque (City) to implement a Supplemental
Engineering Project (SEP), which has the objective of securing significant environmental
or public health protection and improvements. Under the SEP, the City has agreed to
reconstruct four (4) alleys using permeable interlocking pavers. The four (4) alleys must
be completed by December 31, 2014. In July of 2011 a work plan was submitted to the
EPA that included the alleys between Jackson & Washington Streets from 16th to 17th and
between Jackson & White Streets from 17th to 18th. These alleys are in the Washington
Neighborhood.
Construction of permeable paver alleys will reduce the volume and peak flow of runoff to
the Mississippi River while also reducing the pollutant load associated with stormwater
runoff.
DISCUSSION
This project will involve the reconstruction of two alleys: the alley between Jackson &
Washington Streets from 16th to 17th and the alley between Jackson & White Streets from
17th to 18th. Both alleys are in the Washington Neighborhood.
The Project will involve reconstructing two alleys that include:
— Reconstruction of the pavement surface with interlocking concrete pavers.
- Watermain reconstruction.
- Replacement of Five (5) lead water services with copper.
- Replacement of the brick sanitary manholes in the alleys and intersecting streets with
new concrete manholes.
This project will reconstruct two alleys into green alleys. After this project is complete
three out of four of the SEP green alleys will have been constructed. The remaining alley
between Loras Boulevard and Arlington Street from Prairie Street to Dell Street will be bid
in the Spring of 2013.
As provided in Paragraph 43 of the Consent Decree, any public statement, oral or written,
in print, film, or other media, made by the City making reference to the SEP under the
Consent Decree must include the following language:
"This project was undertaken in connection with the settlement of an enforcement
action, United States and State of Iowa v. City of Dubuque, Iowa, taken on behalf
of the U.S. Environmental Protection Agency and the State of Iowa under the
Clean Water Act."
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
I'UUIIJI I IVUIII;C LU DIUUC15, LIJC IUI DIUS
Publish Public Hearing Notice on Plans & Specs
Public Hearing on Plans & Specs
Receipt of Bid Proposals (Bid- Letting)
Award Construction Contract
Project Completion Date
RECOMMENDATION
August 20, 2012
/ UyUJL Lt, 20 12
August 24, 2012
September 4, 2012
September 6, 2012
September 17, 2012
May 30, 2013
I recommend that the City Council give preliminary approval to the construction plans and
specifications and approve the Resolution of Necessity, establish September 4, 2012, as
the date of the public hearing, and hereby authorize the City Clerk to advertise for bid
proposals for the SEP Green Alley Permeable Pavers Project - Between Jackson &
Washington Streets from 16th to 17th and Between Jackson & White Streets from 17th to
18th.
BUDGET IMPACT
The estimate of probable cost for the SEP Green Alley Permeable Pavers Project -
Between Jackson & Washington Streets from 16th to 17th and Between Jackson & White
Streets from 17th to 18th is as follows:
2
Estimate
Construction Contract $273,098.50
Contingency 27,309.80
Construction Engineering & Inspection 45,060.67
Total Project Cost $345,468.97
The estimated project category costs are as follows:
Cost Summary /Description
Alley Construction Improvements
Watermain Improvements
Sanitary Sewer Improvements
Storm Sewer Improvements
Total Project Cost
The project funding summary is as follows:
Amount
$ 143,672.57
114,846.62
39,498.36
47,451.42
$345,468.97
Fund
CIP No. Fund Description Amount
7102411 Green Alley SEP Project $ 112,223.59
7102044 Green Alley Sanitary 50,000.00
7202044 Green Alley Storm 33,000.00
7402044 Green Alley Water 150,245.38
Total Project Funding $345,468.97
REQUESTED ACTION
The City Council is requested to establish the date of the public hearing, and authorize
the City Clerk to advertise for bid proposals through the adoption of the enclosed
resolutions for the SEP Green Alley Permeable Pavers Project — Between Jackson &
Washington Streets from 16th to 17th and Between Jackson & White Streets from 17th to
18th.
Prepared by Jon Dienst, PE
cc: Jenny Larson, Budget Director
Bob Green, Water Department Manager
Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Supervisor
Deron Muehring, Civil Engineer H
Todd Shoemaker, Environmental Engineer
3
RESOLUTION NO. 222 -12
SEP GREEN ALLEY PROJECT
(BETWEEN JACKSON AND WASHINGTON STREETS FROM 16TH to 17TH)
(BETWEEN JACKSON AND WHITE STREETS FROM 17TH to 18TH)
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING
ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST; AND ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost
for the SEP Green Alley Permeable Pavers Project - Between Jackson &
Washington Streets from 16th to 17th and Between Jackson & White Streets from
17th to 18th, in the estimated amount $345,468.97, are hereby preliminarily
approved and ordered filed in the office of the City Clerk for public inspection.
A public hearing will be held on the 4th day of September, 2012, at 6:30
p.m. in the Historic Federal Building Council Chambers at which time interested
persons may appear and be heard for or against the proposed plans and
specifications, form of contract and estimated cost of said Project, and the City
Clerk be and is hereby directed to cause the attached notice of the time and
place of such hearing to be published in a newspaper having general circulation
in the City of Dubuque, Iowa, which notice shall be published not less than four
days nor more than twenty days prior to the date of such hearing. At the hearing,
any interested person may appear and file objections to the proposed plans,
specifications, form of contract, or estimated cost of the Project.
The SEP Green Alley Permeable Pavers Project - Between Jackson &
Washington Streets from 16th to 17th and Between Jackson & White Streets from
17th to 18th is hereby ordered to be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount
which shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction
of the improvements herein provided, by publishing the attached Notice to
Bidders to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published not less than four but not more
than forty -five days before the date for filing bids before 2:00 p.m. on the 6th day
of September, 2012. Bids shall be opened and read by the City Clerk at said
time and will be submitted to the City Council for final action at 6:30 p.m. on the
17th day of September, 2012, in the Historic Federal Building Council Chambers
(second floor), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this 20th day of August , 2012.
Attest:
Kevi . Firnstahl,
ity C erk
ai
Roy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE:
SEP GREEN ALLEY PROJECT
(BETWEEN JACKSON AND WASHINGTON STREETS FROM 16TH to 17TH)
(BETWEEN JACKSON AND WHITE STREETS FROM 17TH to 18TH)
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the SEP Green Alley Permeable Pavers Project - Between Jackson &
Washington Streets from 16th to 17th and Between Jackson & White Streets from 17th to
18th, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the
4th day of September, 2012, in the Historic Federal Building Council Chambers (second
floor), 350 West 6th Street, Dubuque, Iowa. Said proposed plans, specifications, form of
contract and estimated cost are now on file in the office of the City Clerk. At said
hearing any interested person may appear and file objections thereto.
The scope of the Project is as follows:
Reconstruction of the alley between Jackson and Washington Streets, from 16th
to 17th Street.
- Reconstruction of the pavement surface with interlocking concrete pavers.
- Watermain reconstruction.
- Replacement of four (4) lead water services will be replaced with copper.
- Replacement of the brick sanitary manholes in the alley and on 16th and 17th
Streets with new concrete manholes.
Reconstruction of the alley between Jackson and White Streets, from 17th to 18th
Street.
- Reconstruction of the pavement surface with interlocking concrete pavers.
- Watermain reconstruction.
- Replacement of one (1) lead water services will be replaced with copper.
Replacement of the brick sanitary manholes in the alley and on 17th and 18th
Streets with new concrete manholes.
Any visual or hearing- impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589 -4120 or
TDD at (563) 690 -6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on t
, 2012.
S. Firnsta I, City -C? ?
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
SEP GREEN ALLEY PROJECT
(BETWEEN JACKSON AND WASHINGTON STREETS FROM 16TH — 17TH)
(BETWEEN JACKSON AND WHITE STREETS FROM 17TH — 18TH)
Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising
each improvement as stated below must be filed before 2:00 p.m. on the 6th day of
September, 2012, in the Office of the City Clerk, City Hall - First Floor, 50 West 13th
Street, Dubuque, Iowa.
Time and Place Sealed Proposals Will be Opened and Considered. Sealed
proposals will be opened and bids tabulated at 2:00 p.m. on 6th day of September,
2012, at City Hall - Conference Room A, 50 West 13th Street, Dubuque, Iowa, for
consideration by the City Council (Council) at its meeting on 17th day of September,
2012. The City of Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on each improvement
shall be commenced within 10 days after the Notice to Proceed has been issued and
shall be fully completed by 30th day of May, 2013.
Bid Security. Each bidder shall accompany its bid with a bid security as security that
the successful bidder will enter into a contract for the work bid upon and will furnish after
the award of contract a corporate surety bond, acceptable to the governmental entity,
for the faithful performance of the contract, in an amount equal to one hundred percent
of the amount of the contract. The bid security shall be in the amount of ten percent
(10 %) of the amount of the contract and shall be in the form of a cashier's check or
certified check drawn on a state - chartered or federally chartered bank, or a certified
share draft drawn on a state - chartered or federally chartered credit union, or the
governmental entity may provide for a bidder's bond with corporate surety satisfactory
to the governmental entity. The bid bond shall contain no conditions excepted as
provided in this section.
Contract Documents. Copies of the construction documents may be obtained at the
Engineering Department, City Hall — Second Floor, 50 West 13th Street, Dubuque, Iowa
52001. No plan deposit is required.
Preference for Iowa Products and Labor. By virtue of statutory authority, preference
will be given to products and provisions grown and coal produced within the State of
Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption
certificate will be available for all material purchased for incorporation in the project.
General Nature of Public Improvement.
SEP Green Alley Permeable Pavers Project — Between Jackson & Washington Streets
from 16th to 17th and Between Jackson & White Streets from 17th to 18th
CIPs 7102411, 7102044, 7202044, 7402044
Reconstruction of the alley between Jackson and Washington Streets, from 16th
to 17th Street.
— Reconstruction of the pavement surface with interlocking concrete pavers.
— Watermain reconstruction.
— Replacement of four (4) lead water services will be replaced with copper.
— Replacement of the brick sanitary manholes in the alley and on 16th and 17th
Streets with new concrete manholes.
Reconstruction of the alley between Jackson and White Streets, from 17th to 18th
Street.
— Reconstruction of the pavement surface with interlocking concrete pavers.
— Watermain reconstruction.
— Replacement of one (1) lead water services will be replaced with copper.
— Replacement of the brick sanitary manholes in the alley and on 17th and 18th
Streets with new concrete manholes.
Published in the Telegraph Herald, 24th day of August, 2012.