Grandview Ave Concrete Section Repair final
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MEMORANDUM
November 29, 2005
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Grandview Avenue Concrete Section Repair Project
(CIP 2501006/150293 - Fiscal Year 2005/2006 Concrete Section Repair)
City Engineer Gus Psihoyos is recommending acceptance of the Grandview Avenue
Concrete Section Repair Project, as completed by Drew Cook & Sons Excavating, Inc.,
in the final contract amount of $41 ,581.33, which is a 6.8% increase from the original
contract in the amount of $38,934.00, due to additional concrete panel and curb
replacement deemed necessary after construction was started.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
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MEMORANDUM
November 29, 2005
FROM:
Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer -YO
TO:
SUBJECT: Grandview Avenue Concrete Section Repair Project
(CIP 2501006/150293 - Fiscal Year 2005/2006 Concrete Section Repair)
INTRODUCTION
The enclosed resolutions provide for the acceptance of the construction contract for the
Grandview Avenue Concrete Section Repair Project.
BACKGROUND
The Grandview Avenue Concrete Section Repair Project involved the replacement of
approximately 11 deficient concrete panels on Grandview Avenue from West Third
Street to US Highway 20.
DISCUSSION
The Grandview Avenue Concrete Section Repair Project has been completed by Drew
Cook & Sons Excavating, Inc. of Dubuque, Iowa, in the final contract amount of
$41,581.33, which is a 6.8% increase from the original contract in the amount of
$38,934.00.
The increase is due to additional concrete panel and curb replacement deemed
necessary after construction was started.
This project had two completion deadline options. The contractor could complete a
portion of the work prior to August 24, 2005 with the remainder completed by July 15,
2006, or complete the entire project by August 24, 2005. The contractor opted to
substantially complete the project prior to the August 24, 2005 deadline.
RECOMMENDATION
I recommend that the City Council accept the improvements and establish the final
contract at $41 ,581 .33.
BUDGET IMPACT
The project cost summary for the Grandview Avenue Concrete Section Repair Project is
as follows:
Total Project Cost
Award Final
$38,934.00 $41,581.33
5,840.10 0
4.477.41 2.350.57
$49,251.51 $43,931.90
Construction Contract
Contingency
Construction Engineering & Inspection
The project funding summary is as follows:
CIP No.
2501006/150293
2501006/150293
Fund Description
FY 2005 - Concrete Section Repair
FY 2006 - Concrete Section Repair
Fund
Amount
$43,000.00
931.90
Total Project Funding
$43,931.90
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions accepting the
improvement and establishing the final construction cost for the Grandview Avenue
Concrete Section Repair Project.
Prepared by Jon Dienst, PE
cc: Dawn Lang, Budget Director
Ken TeKippe, Finance Director
Bob Green, Water Plant Manager
Don Vogt, Public Works Director
John Klostermann, Operations & Maintenance Supervisor
Dan Brown, Fire Chief
Kim Wadding, Police Chief
RESOLUTION NO. 520-05
ACCEPTING THE GRANDVIEW AVENUE CONCRETE SECTION REPAIR
PROJECT
Whereas, the contract for the Grandview Avenue Concrete Section Repair
Project (the Project) has been completed and the City Manager has examined the work
and filed a certificate stating that the Project has been completed according to the terms
of the contract, plans and specifications and that the City Manager recommends that the
Project be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Manager is approved and the Project
is hereby accepted.
Section 2. The City Treasurer is hereby directed to pay to the contractor from the
Fiscal Years 2005 and 2006 Concrete Section Repair Funds appropriation for the
contract amount in the amount of $41 ,581.33 less any retained percentage provided for
therein as provided in Iowa Code chapter 573, and to pay such retainage only in
accordance with the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 5 th day of December, 2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 521-05
FINAL ESTIMATE
Whereas, the construction contract for the Grandview Avenue Concrete
Section Repair Project has been completed and the City Engineer has submitted
his final estimate showing the cost thereof including the cost of estimates, notices
and inspection and all miscellaneous costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to
be $43,931.90 and the said amount shall be paid from the allocation from the
Fiscal Years 2005 and 2006 Concrete Section Repair Funds.
Passed, approved and adopted this 5th day of December, 2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
City of Dubuque - Engineering Division
Final Payment Form
PAYMENT NO:
COUNCIL FINAL
DATE:
PROJECT NAME: GRANOVIEW AVENUE CONCRETE SECTION REPAIR PROJECT
CONTRACTOR: Drew Cook & Sons Excavating
CONTRACT AMOUNT:
BID ITEM DESCRIPTION
II
UNIT
II UNIT COST I
EX<:AVATJON
1 Backfill, Topsoil
2 3/4" Graded Stone Base
SY
Ton
$
$
20.00
14.00
67.0
193.5
PC Concrete Pavement, (8") wI Integral Curb, Class "C" wI CD
Baskets, Standard Gray - Broom Finish
SY
$
47.00
675.Q1
4 Sawcut, Concrete
5 Sod
6 Traffic Control
LF $ 3.00 246.00 $
SY $ 7.00 67.00 $
LS $ 4,600.00 1.00 $
TOTAL AMOUNT EARN EO TO OATE: $
TOTAL DUE CONTRACTOR: 1$
ENGINEERING: 1$
TOTAL CONSTRUCTION COST: 1$
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct amount of all work required to complete the above
improvement.
APPROVED:
APPROVED:
Michael Van Mitli9~.. er
Cit5Y~~~
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned,
Drew Cook & Sons Excavating
contractor for the above improvement, does hereby
accept the above "Total Due Contractor", as full settlement for all claims for said improvement.
CONTRACTORJJrc W' Cno ( 'lS:tJ n ')
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November 29, 2005
$38,934.00
AMOUNT EARNED
TO DATE
$
$
1,340.00
2,708.86
$
$
31,725.47
738.00
469.00
4,600.00
41,581.331
41,581.331
2,350.57 I
43,931.90 I
2)( C(J Uo. \f.1 tiC[
DATE: