Healthy Homes Demonstration Grant Program�QPv.vAEN TO
111111
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U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WASHINGTON, DC 20410 -3000
OFFICE OF HEALTHY HOMES AND
LEAD HAZARD CONTROL
August 26, 2012
The Honorable Mayor Roy D. Buol
City of Dubuque
50 West Street
Dubuque, IA 52001
RE: Grant Number: IALHH0217 -10
Dear Mayor Buol:
Thank you for the timely submittal of your Quarterly Report for the period of April through
June, 2012. This letter serves as OHHLHC's assessment of your performance in implementing
your approved Healthy Homes Demonstration Work Plan activities during this period. Based upon
your quarterly report your program has an overall performance rating of 90 out of 100.
Your Performance
The City's Healthy Homes Demonstration Grant program has received a Green designation,
meaning the program is meeting and/or exceeding some of the primary benchmarks. Specifically,
the program is only behind schedule in the "Skills Training Individuals Trained" by 1 where it is
planned to have at least one. Congratulations on exceeding the remaining benchmarks /milestones
and not only addressing the health hazards but also making so many healthier housing units
affordable.
Enclosed is a complete report providing details regarding the strengths, weaknesses, and
associated corrective actions. If you have any questions or need further assistance, please call me at
202 - 402 -6885.
Enclosure
cc:
Kim Glaser, Program Manager
Katina Jordan, Grant Officer
Michelle Miller, Program Director
on + e auer
Government Technical Representative
Healthy Homes Demonstration Grantee Assessment: The data you submitted for the reporting
period was used in determining your current designation.
Qtr. 5:
Applicable Elements
(period covered)
Approved
Work plan
Target
(# and/or date)
Work plan
benchmark
for Qtr
Actual
Progress
Ahead, behind or
on schedule
( +, -, =)
Points
(max.=
100)
Capacity Building/Skills
Training
4
1
0
Behind schedule
0
Education/Outreach
6
2
2
On schedule
10
Hazard
Assessments /inspections
performed
125
60
78
Ahead of schedule
10
Interventions Completed
100
20
25
Ahead of schedule
40
LOCCS Draws
$999,973
$99,998
$249,113.34
Ahead of schedule
30
Total Points
90
Units in Progress
10
Strengths:
The performance by City's Healthy Homes Demonstration program over this reporting period
reflects the following strengths. The Quarterly Performance Report for this period indicates that:
• On schedule in the "LOCCS Draws" element;
• On schedule in the "Intervention and Assessments" elements;
• On schedule in the "Education/Outreach" element;
• 10 interventions in progress or under contract.
Weaknesses:
• Behind schedule in for the "Skills Training" element;
Corrective Actions:
The program is behind in skills training and needs to schedule and identify populations to train so
they can meet that in the next quarter.
In addition the report narrative indicates a great deal of time may be utilized performing data entry
on a tool that is not a requirement for this grant. The ETO tool, required for GHHI, has been
indicated to be a large and layered tool and required for use with GHHI.
Please let it be made clear that this 011111LIIC award is completely separate from Ginn and
does not require or support time being used by this awarded program staff to complete items
such as data entry for another program. The GHHI initiative can be a positive one bringing a
larger knowledge base and resources to the city. The holistic approach is supported by OHHLHC,
but there are limits to the extent the initiative is to be combined with the funding of the awarded
Healthy Homes or Lead Hazard Control Program by OHHLHC. GHHHI is expected to have its
own separate funding streams and staff that can produce and complete all tasks related to the
initiative without the relying on, or the expectation of OHHLHC Healthy Homes and Lead Hazard
Control awarded programs staff to carry that burden. Collaboration is acceptable within the context
of sharing expertise and reviewing new initiatives for best results such as the Quick App. This effort
described in this report produced a tool that both groups can use and meet the needs of both the
GHHI and HH/LHC and is the exact objective of the grants collaboration expectation. Any
activities performed by OHHLHC grant awards needs to be directly related to that award and
required piece /activity for that specific OHHLHC program of which the ETO tool is not.
I am very concerned that the units being entered into the ETO system are being double counted by
the GHHI program and then for the HHP/LHC grant programs to the OHHLHC. It is my
understanding, that if only LHC or HHP funds were used on the unit, it is not counted for GHHI.
All units with combined funding (ie: LHC or HHP with weatherization, CDBG, etc) are counted to
their respective funders and do not qualify as a GHHI unit. In order for a unit to be counted as a
GHHI unit, it must contain funding brought in by the GHHI or have some different level of
weatherization funding. For the sake of both programs, please be careful to report accurately so that
the data shared to federal leaders and to your local community accurately reflects your efforts for
both programs and is not unreliable or discredited upon audit.
This report also indicated that the limited available HH program staff is already tasked with many
required databases to store information in and the GHHI ETO database would be better suited for
the GHHI staff to maintain the entry of over the Healthy Homes program staff. A recommendation
would be to establish a permission to share infotmation clause or form for each unit so that
information about the unit could be shared between programs to support the completion of the ETO
tool by GHHI staff.
Fax 202.755.1000
U.S. Department of Housing
and Urban Development
Office of Healthy Homes and Lead Hazard Control
451 7th Street SW, Room 8236
Washington, DC 20410
www.hud.gov
Shannon Steinbauer RN BSN
GTR Region 7
202.402.6885
Shannon.E.Steinbauer@hud.gov