2012 Brick Manhole Replacement Project Bid Package 1 Acceptance
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2012 Brick Manhole Replacement Project, Bid Package 1
DATE: September 11, 2012
City Engineer Gus Psihoyos is recommending acceptance of the public improvements
for the 2012 Brick Manhole Replacement Project, Bid Package 1, as completed by Drew
Cook & Sons, in the final contract amount of $95,792.15, which is 29.8% over the
original contract because the contract was increased to include private utility conflicts
near the manholes.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
/ AAh kt1&1
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE C
D
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer LI-P
DATE: September 10, 2012
RE: 2012 Brick Manhole Replacement Project, Bid Package 1
INTRODUCTION
Dubuque
bwfyd
u
J.r
2012
The purpose of this memo is to recommend acceptance of the public improvements and
authorize final payment to the contractor for the 2012 Brick Manhole Replacement
Project, Bid Package 1.
BACKGROUND
The City of Dubuque, Iowa has entered into a Consent Decree in the case of The
United States of America, and the State of Iowa v. The City of Dubuque, Iowa, Civil
Action No. Case 2:11 -cv- 01011 -EMJ, Civil Action Number 2008V00041, DOJ Case
Number 90- 5 -1 -1- 09339, United States District Court for the Northern District of Iowa.
The provisions of the Consent Decree apply to and are binding upon the City and its
officers, directors, employees, agents, servants, successors, assigns, and all persons,
firms and corporations under contract with the City to perform the obligations of the
Consent Decree. The City is actively rehabilitating brick manholes and sanitary sewer
pipes that were identified in the plan to be deficient.
DISCUSSION
The 2012 Brick Manhole Replacement Project, Bid Package 1 was completed by Drew
Cook & Sons of Dubuque, Iowa, in the final contract amount of $95,792.15.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize payment of
the contract amount of $95,792.15 to Drew Cook & Sons for the 2012 Brick Manhole
Replacement Project, Bid Package 1.
BUDGET IMPACT
The cost summary for the 2012 Brick Manhole Replacement Project, Bid Package 1 is
as follows:
Construction Contract
Contingency
Construction Engineering & Inspection
Award
$ 73,806.40
7,380.00
12,177.00
$ 93,363.40
Final
$95,792.15
0
1,500.00
97 292.15
The contract was increased to include private utility conflicts near the manholes,
causing the excavations to be larger than expected. Additional HMA pavement and sub
base PC Concrete was needed for the larger excavations. (PC concrete was found
under the original street asphalt surface layer.) Full depth sawing was needed to
prepare the edges of the PC concrete sub base for a clean joint. There was also
additional bedding stone and backfill material necessary due to the larger excavations.
There was unanticipated rock excavation required to remove the existing brick
manholes; the brick manholes were built into around the existing bedrock layers. At one
manhole location private and City utilities were completely surrounding the manhole so
that a section of storm sewer pipe had to be removed and replaced in order to complete
the manhole replacement.
The project funding summary is as follows:
CIP Fund Description Fund Amount
7202332 Stormwater Infiltration and Inflow $97,292.15
Total Project Funding $97,292.15
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the attached resolution accepting the
improvements and authorizing payment of the contract amount of $95,792.15 to Drew
Cook & Sons for the 2012 Brick Manhole Replacement Project, Bid Package 1.
Prepared by Deron Muehring, Civil Engineer
cc: Charles Gau
Jenny Larson
RESOLUTION NO. 249 -12
ACCEPTING THE 2012 BRICK MANHOLE REPLACEMENT PROJECT AND
AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Public Improvement Contract for the 2012 Brick Manhole
Replacement Project (the Project) has been completed and the City Engineer has
examined the work and filed a certificate stating that the Project has been completed
according to the terms of the Public Improvement Contract and that the City Engineer
recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to, the Contractor from
the 2012 Brick Manhole Replacement Project appropriations for the contract amount of
$95,792.15 less any retained percentage provided for therein as provided in Iowa Code
chapter 573, and to pay such retainage only in accordance with the provisions of Iowa
Code chapter 573.
Passed, approved and adopted this 17th day of se.tember2012.
Roy D. Buol, Mayor
Attest:
Kevi S. Firnstahl, CM &amity Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE 2012 BRICK
MANHOLE REPLACEMENT PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the, that the 2012 Brick Manhole Replacement Project has been
performed in compliance with the terms of the Public Improvement Contract, and that
the total cost of the completed work is $97,292.15.
Dated this day of , 2012.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the day of , 2012.
Kevin S. Firnstahl, CIVIC, City Clerk
THE CCIY OF
DUB E
Masterpiece on the Mississippi
City of Dubuque
Engineering
50. W. 13th Street
Dubuque, IA 52001
(563) 589 -4270
PROJECT CLOSE OUT FORM
Project Name:
CIP Number:
Project Contract Amount:
Project Completion Date:
2012 BRICK MANHOLE REPLACEMENT PROJECT
BID PACKAGE #1
CIP: 7202332
$73,773.00
26- Jul -12
Contractor Name:
Contractor Address:
City, State, Zip:
Contractor Telephone:
Drew Cook & Sons
10872 Timber Ridge
Dubuque, Iowa 52001
563 -582 -9292
ITEM
NO
CONTRACT ITEM
DESCRIPTION
CONTRACT ITEM
QUANTITY UNIT UNIT PRICE
PROJECT TOTAL
QUANTITY TOTAL
PERCENT
COMPLETE
3
MH 05393 - 11' depth
1 LS
$ 4,654.00
$ 1.00
$ 1.00
$
$
4,654.00
4,656.00
100.00%
100.00%
10000%
100.00%
100.00%
100.00%
1 D0.00%
100.00%
100.00%
100.00%
100.00%
100.00%
0.00%
31.74%
133.33%
0.00%
0.00%
485.12%
0.00%
320.97%
216.09%
0.D0
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
100.00%
1
2
MH 05387 - 11' depth
1 LS $ 4,656.00
3
MH 05378 - 10' depth
1 LS $ 4,654.00
$ 1.00 $ 4,654.00
$ 1.00 $ 5,356.00
$ 1.00 $ 4,656.00
$ 1.00 $ 4,654.00
$ 1.00 $ 4,656.00
$ 1.00 $ 5,156.00
$ 1.00 $ 3,458.00
$ 1.00 $ 3,458.00
$ 1.00 $ 3,458.00
$ 1.00 $ 3,710.00
$ $
$ 15.87 $ 380.86
$ 4.00 $ 300.00
$ $
$ $
$ 679.17 $ 7,470.87
$ $
$ 192.58 $ 2,407.25
$ 97.24 $ 10,696.40
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ 1.00 $ 25.00
4
MH 05374 - 13' depth
1 LS $ 5,356.00
5
1 MH 05366 - 11' depth
1 LS $ 4,656.00
6
MH 05356 - 10' depth
1 LS $ 4,654.00
7
MH 05330 - 11' depth
1 LS $ 4,656.00
8
MH 05355 - 11' depth
1 LS $ 5,156.00
9
MH 05357 - 7' depth
1 LS $ 3,458.00
10
MH 05367 - 7' depth
1 LS $ 3,458.00
11
MH 05383 - 7' depth
1 LS $ 3,458.00
12
MH 05391 - 7' depth
1 LS $ 3,710.00
13
8" PVC SDR 26
120 LF $ 12.00
14
4" PVC SDR 26
50 LF $ 24.00
15
8"x 4" PVC SDR 26 Wye
3 E4 $ 75.00
16
PC Concrete Curb And Gutter- Remove and Construct
25 LF $ 17.00
17
PC Concrete Sidewalk 4" - Remove and Construct
96 SF $ 4.50
18
Granular Subbase, IOWA DOT Gradation #12a
140 Ton $ 11.00
19 1
Granular Backfill, IOWA DOT Gradation #32 (Man sand)
700 Ton $ 11.00
20 JGradedStone
Base
60 Ton $ 12.50
21
HMA 300K Surface Course, 1/2" (PG 6422)
45 Ton $ 110.00
22
8" DIP, Class 52 W / Wrap
100 LF $ 9.00
23
8" 45 Degree Bend
4 FA $ 25.00
24
8 "22.5 Degree Bend
4 FA $ 25.00
25
8" Solid Sleeve
4 FA $ 25.00
26
8" Mega Lug
16 FA $ 10.00
27
6" DIP, Class 52 W / Wrap
100 LF $ 8.00
28
6" 45 Degree Bend
4 FA $ 20.00
29
6" 22.5 Degree Bend
4 FA $ 20.00
30
6" Solid Sleeve
4 FA $ 2000 .
31
6" Mega Lug
16 FA $ 10.00
32
3/4" Copper Service Reconnect
1 FA $ 25.00
CHANGE ORDER
Payment Totals
$
73,806.40
Total Contract Work Performed to Date: $ 73,806.40
Total Change Order Work Performed to Date: $ 21,985.75
Total Contract and Change Order Work Performed to Date: $ 95,792.15
Miscellaneous Costs $
Engineering $ 1,500.00
TOTAL FINAL PROJECT COSTS: $ 97,292.15
CHANGE ORDER
1
12- Apr -12
12- Apr -12
17- May -12
17- May -12
17- May -12
17- May -12
1 7- Jun -12
1" Clean w/ filter fabric at $16.50 per Ton = (44.86 Ton)(60.09 Ton)(88.79 Ton)
Traffic control and project safety @ $1,150.00 total LS
Sawing (1st cut) @ $2.00 per LF (267 LF)(374.25 LF)(200.5 LF)
Sawing (2nd cut) @ $4.00 per LF
6" Base PCC w/ Epoxy Tie Steel @ $52.50 per BY = (130.05 SY)(93.4 SY)(59.2 BY)
Rock Excavation @ $100.00 per CY = (3.6 CY)
Stortn Sewer pipe repair @ Algona And Dexter (See invoice #4503)
$ 3,196.72
$ 1,150.00
$ 1,683.50
$ -
$ 14,839.13
$ 360.00
$ 756.40
2
3
4
5
6
7
I hereby certify that the above statement shows, in detail, the correct
amount of all work required to complete the above improvement.
APPROVED:
Michael Van Milligen, City Manager
Dubuque, Iowa
Gus Psihoyos, City Engineer
Dubuque, Iowa
The
contractor for the above
improvement, does hereby accept the above "Total Due Contractor', as
full settlement for all claims for said iimprovement.�(
L( ,ji '�.�
BY:
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