Minutes: Arts & Cult. Affairs 10 25 05
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MINUTES
ARTS AND CULTURAL AFFAIRS ADVISORY
COMMISSION
REGULAR SESSION
Tuesday, October 25, 2005,4:30 p.m.
Board Room, Carnegie Stout Public Library
360 W. 11th Street, Dubuque, Iowa
Call to Order
Meeting was called to order at 4:35 p.m. following staff assurance of compliance
with the Iowa Open Meeting Law.
Commissioners Present: Mark Wahlert, Amy Weber, Sue Riedel, Willtam
Intriligator, Paul Kohl, Rebecca Fabricius (4:40 p.m.)
Commissioners Absent: Jane Kenworthy
Staff Present: Jerelyn O'Connor, Kevin Firnstahl
Review/Approve Minutes of September 27, 2005
Motion by Kohl, to accept as corrected. Second by Intriligator. All in favor.
New Business
Special Projects Grant Final Report
O'Connor sought input from the Commission on specific information desired on
the Special Projects Grant Program close-out reports. Sample documents were
shared. It was suggested that samples of City recognition be included, how and
which City arts goals were met, attendance figures, and possible feedback from
audience and/or participants. Wahlert suggested staff work up a draft document
and e-mail it to Commissioners before sending it out. Commissioners agreed
that final reports would be reviewed in one group after the close out date in June
2006. It was agreed that it is a staff function to determine eligibility of final
payment.
Fiscal 2007 Budget Request
O'Connor described the City of Dubuque budget process/schedule for FY 2007.
The proposed budget request for FY 06 Arts and Cultural Affairs Advisory
Commission was presented to the Commission for review. The City Manager and
Budget Director will review the requests from all the City departments and the
City Manager then presents his budget recommendation to City Council. Public
hearings are held in February and the final budget hearing and approval is in
March. The Commission agreed to request the same amount of funding as FY
06. O'Connor suggesting we may want to incorporate information on the impacts
of the new arts funding in the budget presentation to City Council during the
February budget public hearing.
Arts and Culture Month
O'Connor noted that William Intriligator represented the Commission to accept
the City proclamation designating October as Arts and Culture Month.
Information from Americans for the Arts was distributed regarding Arts and
Culture Month suggestions. Wahlert had an article in the Julien's Journal's
October Arts Issue. It was suggested that a subcommittee be formed to develop
plans for October 2007 Arts and Culture Month such as radio PSA's, ads, and
partnering with other arts groups, e.g. Cultural Alliance. Wahlert recommended
putting this on a future agenda for further discussion.
Items from the Commission
Riedel made recommendations to improve the grant rating process. She
suggested specifying a point value for each rating criteria and providing that
information in the application packet. Staff should red flag ineligible applications
or activities. O'Connor will note ineligible elements of an application for the
Commission to rule on during its review process. An applicant will be given an
opportunity to correct technical errors.
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Weber suggested that utilizing a weighted average would be fairer since some
commissioners recuse themselves from rating particular applications.
O'Connor noted that since the grant schedule is on a regular calendar now, the
Commission will have time to review applications more carefully with perhaps two
sessions that allow for response from applicants and adding the scoring criteria
to the application. O'Connor suggested revisiting the Commission's goals and
possibly incorporating goals in the rating criteria.
Wahlert suggested that an FY 07 Master Calendar including application
deadlines, review dates, and recommendations to Council be developed at the
next meeting.
Fabricius attended the October 24 Boards and Commissions Orientation and
said it was worthwhile. Fabricius provided an update on the new Mediacom
Foundation Board. The Foundation is developing a process for receiving grant
proposals and considering how they will work with the ACMC. This could be a
future agenda items for the Commission. The Foundation board consists of
President Kathleen McMullen, Vice President Rebecca Fabricius; Tfeasurer Jim
Barefoot; and Secretary Rich Hall; Asst. Treasurer/Secretary Leann James.
Bylaws indicate a working relationship with the ACMC, but they are still working
out meeting outlines, etc., and not ready to solicit funding requests. The
Foundation views the ACMC as a valuable resource.
Intriligator asked about the status of Commissioner Kenworthy. O'Connor noted
that Kenworthy has not yet resigned from the Commission. Commissioners
discussed the residency requirement and the attendance rule. O'Connor stated
that the City Council will make appointments to fill any vacancies.
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Intriligator asked that since the next meeting is Thanksgiving week could it be
changed. Motion by Wahlert, Second by Weber to hold a combined
November/December meeting on November 29 at 4:30 p.m. in the Library Board
Room, and there will not be a December meeting. All were in favor.
Items from the Public - none
MOTION to Adjourn by Riedel, Second by Fabricius
Meeting adjourned at 5:50 p.m.
Next Meeting: November 29,4:30 p.m., Carnegie-Stout Public Library
Board Room
Kevi
City Clerk
City Council:
City Manager:
File:
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These minutes passed, approved and adopted 0