Asphalt Paving Pro. 04 (FY 05 accept
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MEMORANDUM
December 13, 2005
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TO: The Honorable Mayor and City Council Members '\
FROM: Michael C. Van Milligen, City Manager
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SUBJECT: 2004 Asphalt Paving Project (Fiscal Year 2005)
CIP 3001626/300A74 '"
City Engineer Gus Psihoyos is recommending acceptance of the 2004 Asphalt Paving
Project, as completed by River City Paving, Division of Mathy Construction, Inc., in the
final contract amount of $1 ,510,921.31, which is 25.3% increase from the original
contract in the amount of $1,206,117.13, due to the following:
1. A larger than anticipated amount of limestone curb needed to be removed from
Main Street, which resulted in the installation of an additional 1,000 feet of
concrete curb and gutter.
2. Substantial subgrade problems on Julien Dubuque Drive required a larger than
anticipated amount of full-depth patching to stabilize the roadway.
3. Center Grove Terrace had an extra turn lane added at the intersection with
Cedar Cross Road, which resulted in additional pavement and curb and gutter
costs. Additional paving was also required from Center Grove Terrace to the
bridge south to tie into Iowa DOT work done previously.
4. King Street was resurfaced in conjunction with the resurfacing of Broadway and
Diagonal Streets pursuant to the request of the Public Works Department.
The project expenses were incurred prior to the City Council adopting the requirement
that contracts that exceed the original contract price by $100,000 or 10% need to have
City Council review and approval.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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MiChael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos. City Engineer
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TO:
FROM:
MEMORANDUM
December 13, 2005
Michael C. Van Milligen, City Manager ()
Gus Psihoyos, City Engineer ~ ~..~
SUBJECT: 2004 Asphalt Paving Project (Fiscal Year 2005)
CIP 3001626/300A74
INTRODUCTION
The enclosed resolutions provide for the acceptance of the construction contract for the
2004 ACC Paving Project Project.
BACKGROUND
The 2004 Asphalt Paving Project includes the following street improvements and
asphalt resurfacing within the Five-Year Street Program:
1.
2.
3.
4.
5.
6.
7.
Diagonal Street
Broadway Street
Madison Street
Main Street
Hill Street
Center Grove
Julien Dubuque Drive
From Central Avenue to Broadway Street.
From Diagonal Street to 28th Street
From Clarke to 1 ih Street
From 1 ih Street to 9th Street
From 9th Street to Bryant Street
From Cedar Cross Road to Wacker Road
From Grandview Avenue to Riprow Valley
DISCUSSION
The 2004 Asphalt Paving Project was completed by River City Paving, Division of Mathy
Construction Inc. of Kieler, Wisconsin, in the final contract amount of $1,510,921.31,
which is a 25.3% increase from the original contract in the amount of $1,206,117.13.
The project expenses were incurred prior to the City Council adopting the requirement
that contracts that exceed the original contract price by $100,000 or 10% need to have
City Council review and approval.
The reason for the increase over the original contract amount is due to the following:
1) A larger than anticipated amount of limestone curb needed to be removed from
Main Street. This resulted in an additional 1,000 feet of concrete curb and gutter
to be installed.
2) Due to substantial subgrade problems on Julien Dubuque Drive, a larger than
anticipated amount of full-depth patching was required to stabilize the roadway.
3) Center Grove Terrace had an extra lane added which resulted in additional
pavement and curb and gutter costs. The extra lane was added after the original
paving, curb and gutter and restoration work was complete. In addition, additional
paving was required from Center Grove Terrace to the bridge south to tie into
Iowa DOT work done previously.
4) King Street was resurfaced in conjunction with the resurfacing of Broadway and
Diagonal Streets. This was requested by the Public Works Department.
RECOMMENDATION
I recommend that the City Council accept the improvements and establish the final
contract at $1,510,921.31.
BUDGET IMPACT
The project cost summary for the 2004 ACC Paving Project is as follows:
Total Project Cost
Bid Award Final Amount
$1,206,117.13 $1,510,921.31
118,417.52 0
65,129.64 92,375.45
$1.389.664.29 $1.603.296.76
Construction Contract
Contingency
Construction Engineering & Inspection
The project funding summary is as follows:
CIP No. Fund Description
3001626 Annual Street Program - FY 2005
Total Project Funding
Fund Amount
$1,603,296.76
$1.603,296.76
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions accepting the
improvement and establishing the final construction cost for the 2004 Asphalt Paving
Project (Fiscal Year 2005).
Prepared by Jon Dienst, PE
cc: Dawn Lang, Budget Director
Don Vogt, Public Works Director
Bob Schiesl, PE, Assistant City Engineer
,
.
RESOLUTION NO. 536-05
ACCEPTING THE 2004 ASPHALT PAVING PROJECT (FISCAL YEAR 2005)
Whereas, the contract for the 2004 Asphalt Paving Project (Fiscal Year 2005)
(the Project) has been completed and the City Manager has examined the work and
filed a certificate stating that the Project has been completed according to the terms of
the contract, plans and specifications and that the City Manager recommends that the
Project be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Manager is approved and the Project
is hereby accepted.
Section 2. The City Treasurer is hereby directed to pay to the contractor from the
Fiscal Year 2005 Annual Street Program appropriation for the contract amount of
$1,510,921.31 less any retained percentage provided for therein as provided in Iowa
Code chapter 573, and to pay such retainage only in accordance with the provisions of
Iowa Code chapter 573.
Passed, approved and adopted this 19th day of December, 2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
RESOLUTION NO. 537-05
FINAL ESTIMATE
Whereas, the construction contract for the 2004 Asphalt Paving Project
(Fiscal Year 2005), has been completed and the City Engineer has submitted his
final estimate showing the cost thereof including the cost of estimates, notices
and inspection and all miscellaneous costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to
be $1,603,296.76 and the said amount shall be paid from the allocation from the
Fiscal Year 2006 Annual Street Program.
Passed, approved and adopted this 19th day of December, 2005.
Terrance M. Duggan, Mayor
Attest;
Jeanne F. Schneider, CMC, City Clerk
City of Dubuque - Engineering Division
Final Payment Form
PAYMENT NO: COUNCIL FINAL DATE: December 13, 2005
PROJECT NAME: 2004 Asphalt Paving Project (FY 05)
Diagonal, Broadway. Madison, Wacker/Center Grove, Hill, Main, Julien Dubuque Drive
CONTRACTOR: River City Paving- Div. Of Mathy Construction
BID ITEM DESCRIPTION II UNIT II UNIT COST I QUANTITY AMOUNT EARNED
TO DATE TO DATE
1 1105.0100 Backfill Limestone Ton $ 5.50 1026.81 $ 5,647.46
2 1105.0103 Backfill Topsoil SY $ 5,56 768.41 $ 4,272.36
3 1201.0100 Graded Stone Base Ton $ 13.00 1396.82 $ 18,158.66
4 1301.0902 Cleaning and Preparation of pee Base SY $ 0.94 78601 .5 $ 73,885.41
5 1301.0925 ACe Full Depth Repair Patches SY $ 56.04 898.98 $ 50,378.84
6 1301.1101 ACe Leveling Course Ton $ 46,97 4458.84 $ 209,431.71
7 1301.1300 ACe Binder Course Ton $ 46,97 $
8 1301.1301 ACe Surface Course (PG 64-34) Ton $ 49.21 6530,75 $ 321,378,21
9 1301.1400 ACCHand Patching Ton $ 85.00 579.48 $ 49,255.80
10 1301 .1800 Adjustment of Fixture Each $ 325.00 132 $ 42,900,00
11 1301.2100 Asphalt, SurfacinQ of Driveway and Patches Ton $ 85.00 5.23 $ 444.55
12 1303.0102 Pavement Scarification SY $ 2,75 28847.55 $ 79,330.76
13 1403.0301 Remove and Replacement of PC Concrete Curb & Gutter LF $ 20.40 4189.55 $ 85,466,82
14 1404.0134 PCC Handicapped Ramp, 6" SF $ 9.00 111 $ 999,00
15 1404.0134 PCC Handicapped Ramp, Detectable Warning Each $ 348.00 5 $ 1,740.00
16 1404.0546 PCC Driveway, 6", Remove and Construct SY $ 36.45 119.85 $ 4,368.53
17 1404.0554 pce Sidewalk, 4", Remove and Construct SF $ 3.40 1964 $ 6,677.60
18 1405.0704 pce Full Depth Repair Patches SY $ 65.50 3705 $ 242,677.50
1501.1010 Sanitary Sewer Pipe, 8" DIP w/Polywrap and Bedding
Location: Diagonal
19 Pipe Repair: DESM3 LS DELETE
Location: Broadway
20 Pipe Repair: BESM9 LS DELETE
Location: Hill Street
21 Pipe Repair: HESM11 LS $ 1,238.00 DELETE
22 Pipe Repair: HESM12 LS $ 2,692.00 1 $ 2,692.00
23 Pipe Repair: HESM13 LS DELETE
24 Pipe Repair: HESM14 LS DELETE
24 Pipe Repair: HESM15 LS $ 1,078,00 1.00 $ 1,078.00
25 Pipe Repair: HESM16 LS $ 1,078,00 1 $ 1,078.00
25 Pipe Repair: HESM17 LS DELETE
26 1501.2280 Sanitary Sewer Manhole, Ring (Frame) and Cover Each $ 275,00 39 $ 10,725,00
1501.2370 Sanitary Sewer Manhole, Replace, Complete
Location: Diagonal
27 Manhole No. DESMH1 LS $ 2,655.00 $ 2,655,00
28 Manhole No. DESMH2 LS $ 2,755.00 $ 2,755.00
29 Manhole No. DESMH3 LS $ 2,755,00 $ 2,755.00
Location: Broadway
30 Manhole No. BESMH1 LS $ 2,585,00 $ 2,585,00
31 Manhole No. BESMH2 LS $ 2,700.00 $ 2,700,00
32 Manhole No. BESMH3 LS $ 2,555.00 $ 2,555.00
33 Manhole No. BESMH4 LS $ 2,880,00 $ 2,880,00
34 Manhole No. BESMH5 LS $ 3,035.00 $ 3,035.00
35 Manhole No. BESMH6 LS $ 3,170.00 $ 3,170.00
36 Manhole No. BESMH7 LS $ 2,153,00 $ 2,153,00
37 Manhole No. BESMH8 LS $ 2,645.00 $ 2,645.00
38 Manhole No. BESMH11 LS $ 2,980.00 $ 2,980.00
39 Manhole No. BESMH12 LS $ 2,855.00 $ 2,855.00
40 Manhole No. BESMH13 LS $ 2,855.00 $ 2,855,00
41 Manhole No. BESMH14 LS $ 3,430,00 $ 3,430.00
42 Manhole No. BESMH15 LS $ 2,855.00 $ 2,855.00
43 Manhole No. BESMH16 LS $ 2,855.00 $ 2,855.00
44 Manhole No. BESMH 17 LS $ 3,270.00 $ 3,270,00
45 Manhole No. BESMH18 LS $ 2,855,00 $ 2,855.00
Location: Hill
46 Manhole No. HESMH1 LS $ 3,025.00 1 $ 3,025.00
47 Manhole No. HESMH3 LS $ 2,855.00 DELETE
48 Manhole No. HESMH4 LS $ 3,025.00 DELETE
49 Manhole No. HESMH5 LS $ 3,080.00 1 $ 3,080.00
50 Manhole No. HESMH6 LS $ 3,335.00 1 $ 3,335.00
51 Manhole No. HESMH9 LS $ 3,270.00 0.5 $ 1,635.00
52 Manhole No. HESMH10 LS $ 3,585.00 1 $ 3,585.00
53 Manhole No. HESMH11 LS $ 3,085.00 1 $ 3,085.00
54 Manhole No. HESMH13 LS $ 3,085.00 1 $ 3,085.00
55 Manhole No. HESMH14 LS $ 3,085.00 1 $ 3,085.00
56 Manhole No. HESMH15 LS $ 3,375.00 1 $ 3,375.00
57 Manhole No. HESMH16 LS $ 3,375.00 1 $ 3,375.00
58 Manhole No. HESMH17 LS $ 3,275.00 1 $ 3,275.00
59 1501.291 Sanitary Sewer, 4" C.I.P. Lateral LF $ 40.00 17 $ 680.00
60 1502.2115 RCP Storm Sewer 15" LF $ 43.00 $
61 1502.2201 Storm Sewer Manhole, Remove and Replace, Complete Each $ 2,309.00 DELETE
62 1502.251 Storm Sewer, Intake 101-B Each $ 1,800.00 8 $ 14,400.00
63 Special Replace Basin Top Each $ 300.00 3 $ 900.00
64 1502.2512 Storm Sewer, Intake 101-C Each $ 2,100.00 1 $ 2,100.00
65 1502.254 Storm Sewer, Intake 104-B Each $ 2,600.00 1 $ 2,600.00
66 1503.2719 Water Valve Box, (Street) Replace Upper Sections and Lids Each $ 80.00 43 $ 3,440.00
67 1503.272 Water Valve Box, (Street) Replace Middle Sections Each $ 90.00 19 $ 1,710.00
68 1602.01 Sodding SY $ 11.00 1104 $ 12,144.00
69 1703.011 Subdrain, PVC Pipe 4" dia LF $ 25.00 $
70 1705.01 Sawcut Concrete LF $ 3.50 885 $ 3,097.50
71 1705.02 Asphalt Sawcut LF $ 2.50 1048 $ 2,620.00
72 1801 Pavement MarkinQ LF $ 0.80 $
73 InstallinQ 1~5" PVC duct containinQ 4 @ 1" PVC innerduct LF $ 18.50 3450 $ 63,825.00
74 1910 Pull Box (sidewalk) Each $ 750.00 6 $ 4,500.00
75 Special FlaQQer Day $ 295.00 119 $ 35,105.00
76 2000 Traffic Control LS $ 17,438.00 1 $ 17,438.00
TDTAl AMOUNT EARNED TO DATE. BASE BID: 1$ 1,464,928.71 1
77 E1 CMP Storm Sewer 15" LF $ 33.00 3.50 $ 115.50
78 E2 DIP Storm Sewer 12" LF $ 31.90 51.50 $ 1,642.85
79 E3 Storm Sewer Intake 101-B Rock Removal LS $ 676.50 1.00 $ 676.50
80 E4 Storm Sewer Intake 101-C 4" PVC LS $ 1,447.60 1.00 $ 1,447.60
81 E5 Center Grove Over-Excavation CY $ 7.15 49.45 $ 353.57
82 E6 Center Grove Grade Change HRS $ 335.50 0.50 $ 167.75
83 E7 Water Valve Box Replacement EA $ 471.90 7.00 $ 3,303.30
84 E8 Water Main Repair ~ MH #9 LS $ 979.00 1.00 $ 979.00
85 E9 Pipe Repair HESM10 added 32' LS $ 5,830.00 1.00 $ 5,830.00
86 E10 Breaker Run Stone TON $ 13.15 249.26 $ 3,276.52
87 E11 1" Clean Stone TON $ 13.15 100.55 $ 1,321.73
88 E12 Granular Subbase TON $ 13.15 191.16 $ 2,512.80
89 E13 Manhole in Alley off Broadwav St. LS $ 9,247.56 1.00 $ 9,247.56
90 E14 HMA Curb LF $ 6.00 170.00 $ 1,020.00
91 E15 Concrete Milling SY $ 3.64 3063.00 $ 11,149.32
92 E16 4" PC Concrete Sidewalk, Remove & Dispose SF $ 1.70 738.00 $ 1,254.60
93 E17 Pavement Marking, Painted Svmbol Ea $ 80.00 5.00 $ 400.00
94 E18 Intake Top Adi. Main St. LS $ 1,006.00 1.00 $ 1,006.00
95 E19 Additional Traffic Control Main 51. (T5CH.) LS $ 288.00 1.00 $ 288.00
TOTAl AMOUNT EARNED TO DATE. CHANGE ORDERS: 1$ 45,992.60 1
TOTAl AMOUNT EARNED TO DATE: 1$ 1,510,921.31 1
.
TOTAL DUE CONTRACTOR:
1 $ 1,510,921.31
ENGINEERING:
1$
92,375.45 1
TOTAL CONSTRUCTION COST:
1 $ 1,603,296.76 I
CERTIFICATE OF THE CITY MANAGER:
hereby certify that the above statement shows in detail the correct amount of all work required 10 complete the above improvement.
APPROVED:
Michael Van Milligen, Ci
City of u e, Iowa
APPROVED:
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned,
River City PavinQ- Div. Of Mathy Construction
contractor for the above improvement, does hereby
accept the above MTotal Due Contractor", as full settlement for all claims for said improvement.
CONTRACTOR:
BY:
River City Paving- Div. Of Mathy Construction
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