Marshall Park Restroom Con. accept
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MEMORANDUM
December 12, 2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Marshall Park Rest Room Project
Leisure Services Manager Gil Spence is recommending acceptance of the Marshall
Park Rest Room Project, as completed by Kluck Construction, in the final contract
amount of $167,540.60, which was $36,955.37 over the bid amount due to a change
order for backfill and water main extension. This puts the project $18,704.11 over
budget, and the overage will be covered by delaying a retaining wall project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
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Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Services Manager
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MEMORANDUM
December 13, 2005
TO: Michael C. Van Milligen, City Manager
FROM: Gil D. Spence, Leisure Services Manager
SUBJECT: Marshall Park Rest Room Project
INTRODUCTION
The purpose of this memorandum is to recommend that the City Council accept the
Marshall Park Rest Room Project.
DISCUSSION
The Marshall Park Rest Room Project has been completed by Kluck Construction in the
final contract amount of $167,540.60. A summary of the project costs is as follows:
construction contract
change order
TOTAL
Bid Amount
$130,585.23
$130,585.23
Final Cost
$130,585.23
36,955.37
$167,540.60
A summary of the major change order items is as follows:
. Relocate building, $18,944.50. The Arboretum Association requested that the
building location be moved to the east to better serve the Packard Pavilion. Moving
the building required a good amount of fill to be placed on the site. The association
offered to place all the needed fill material and do all the excavation work required to
allow for the building to be moved. This was to be done at no cost to the City; they
had volunteers and free material. After the construction contract for the building was
awarded, the association withdrew the offer. It is my understanding the volunteer no
longer wanted to do the work and there was a problem getting the material.
· Water main, $13,558.50. When the building was designed, the location of the water
main was miscommunicated. We thought it was close to the building but in fact it
was over 580 feet away. This added cost is for the extra distance required for the
water line.
Marshall Park rest room, page two
. Toilet partitions, $1,819.30. The wrong partitions were specified so we needed to
change.
The change order results in the project being $18,704.11 over budget and will be
covered by delaying the retaining wall project ($25,000).
ACTION STEP
The action requested is that the City Council adopt the attached resolutions accepting
the improvement and setting the final cost.
GDS:et
attachments
Preparer: GiI D. Soence
Address: 2200 Bunker Hill Rd
Phone: (563) 589-4263
RESOLUTION NO. 540-05
ACCEPTING IMPROVEMENT
WHEREAS, the contract for the Marshall Park Rest Room Project has been
completed and the City Manager has examined the work and filed his certificate stating that
the same has been completed according to the terms of the contract, plans and
specifications and recommends its acceptance.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
1. That the recommendation of the City Manager be approved and that said
improvement be and the same is hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby directed
to pay to the contractor from the General Fund in amount equal to the amount of his
contract, less any retained percentage provided for therein.
Passed, approved and adopted this 19th day of December
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Preparer: Gil D. Soence
Address: 2200 Bunker Hill Rd
Phone: (563) 589-4263
RESOLUTION NO. 541-05
FINAL ESTIMATE
WHEREAS, the contract for the Marshall Park Rest Room Project has been
completed and the Engineer has submitted his final estimate showing the cost thereof
including the cost of estimates, notices and inspection and all miscellaneous costs;
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to be
$167,540.60, and the said amount shall be paid from the General Fund of the City of
Dubuque, Iowa.
Passed, approved and adopted this 19th day of December
,2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK