United Rental Bldg. Demolition award contract
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MEMORANDUM
December 13, 2005
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Former United Rental Building Demolition and Site Clearance Project
Sealed bids were received for the Former United Rental Building Demolition and Site
Clearance Project. City Engineer Gus Psihoyos recommends award of the contract to
the low bidder, Tri-State Development Co., in the amount of $11 ,999, which is 52%
under the estimate of probable cost.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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MiChael c. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
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MEMORANDUM
December 9, 2005
FROM:
Michael C. Van Milligen, City Manager;
Gus Psihoyos, City Engineer .3f ~
TO:
SUBJECT: Former United Rental Building
Demolition and Site Clearance Project
INTRODUCTION
The enclosed resolutions provide for the award of the contract for the Former United
Rental Building Demolition and Site Clearance Project.
BACKGROUND
In February of 2001, the City acquired the property at 301 Iowa Street from Plastic
Center, Inc, which was subsequently leased to the former tenant, United Rental. In
September of 2002, United Rental relocated to their current west end location on
Holliday Drive.
Following the vacating of the property, several City Departments used the building to
temporarily store equipment and materials. Now that the Municipal Services Center is
operational, the stored equipment and materials have been moved to the new facility.
This area will be the future site of a surface parking facility with area landscaping
enhancements.
DISCUSSION
The demolition and site clearance project shall include the complete demolition of the
existing structure, which includes the excavation of building foundations and the
removal, cleanup and disposal of all building materials from the former United Rental
building site. The project shall also include the disconnection and abandonment of both
City and public utilities to the site.
To comply with DNR and Federal regulations and reduce the potential liability of the
City, the contractor will be required to dispose of all solid waste demolition materials at
the Dubuque Solid Waste Landfill. However, the City shall incur all landfill solid waste
disposal costs (estimated between $5,000 - $10,000) associated with the project.
The contractor shall be responsible for providing an offsite disposal area and
transporting all solid fill, salvageable or scrap materials to the offsite disposal location.
The City will not incur any landfill disposal charges for solid fill, salvageable or scrap
materials.
BID RESULTS
Sealed bids were received on the project on December 8, 2005. Tri-State Development
Co. of Dubuque, Iowa submitted the low bid in the amount of $11,999, which is 52%
under the estimate of probable cost. A summary of the bid proposals received is as
follows:
Contractor Name
Tri-State Development Co.
WC Stewart Construction Co.
Portzen Construction, Inc.
Tschiggfrie Excavating Co.
McDermott Excavating Co.
Drew Cook & Sons Excavating Co.
Connolly Construction, Inc.
Total Bid
$11,999
$14,400
$14,900
$19,200
$22,223
$22,500
$97,785
RECOMMENDATION
I recommend that the contract be awarded to Tri-State Development Co. in the amount
of $11,999.
PROJECT COST-BUDGET IMPACT
The estimate of probable costs for the Former United Rental Building Demolition and
Site Clearance Project is summarized as follows:
Demolition and Site Clearance Contract
Landfill Disposal Cost
Cost Estimate
$25,000
10,000
Bid Award
$11,999
10,000
Total Project Cost
J35.000
$21.999
The project funding summary is as follows:
CIP No. Fund Description
1001548 Main Street Building Demolition
Fund Amount
$21,999
Total Project Funding
$21.999
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions awarding the Former
United Rental Building Demolition and Site Clearance Project to Tri-State Development
Co.
Prepared by Robert Schiesl, PE, Assistant City Engineer
cc: Dawn Lang, Budget Director
David Heiar, Economic Development Director
Rich Russell, Building Services Manager
RESOLUTION NO. 549-05
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 11th day of November, 2005, plans, specifications, form
of contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Former United Rental Building Demolition and Site Clearance Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this 19th day of December, 2005
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 550-05
AWARDING CONTRACT
Whereas, sealed proposals have been submitted by contractors for the
Former United Rental Building Demolition and Site Clearance Project pursuant to
Resolution No. and notice to bidders published in a newspaper published
in the City of Dubuque, Iowa on the 11th day of November, 2005.
Whereas, said sealed proposals were opened and read on the 8th day of
December, 2005, and it has been determined that the bid of Tri-State
Development Co. of Dubuque, Iowa, in the amount of $11,999.00 was the lowest
bid for the furnishings of all labor and materials and performing the work as
provided for in the construction documents.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Tri-State
Development Co. and the Manager be and is hereby directed to execute a
contract on behalf of the City of Dubuque for the complete performance of the
work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is authorized and instructed to return the bid deposits of
the unsuccessful bidders.
Passed, approved and adopted this 19th day of December, 2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 551-05
AWARDING CONSTRUCTION CONTRACT FOR THE FORMER
UNITED RENTAL BUILDING DEMOLITION AND SITE CLEARANCE
PROJECT
Whereas, sealed bid proposals have been submitted by contractors for the
Former United Rental Building Demolition and Site Clearance Project to
Resolution No. and notice to bidders published in a newspaper published
in the City of Dubuque, Iowa on the 11th day of November, 2005.
Whereas, said sealed proposals were opened and read on the 8th day of
December, 2005, and it has been determined that the bid of Tri-State
Development Co. in the amount of $11,999.00 was the lowest bid for the
furnishings of all labor and materials and performing the work as provided for in
the construction documents.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Tri-State
Development Co. and the Manager be and is hereby directed to execute a
contract on behalf of the City of Dubuque for the complete performance of the
work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is authorized and instructed to return the bid deposits of
the unsuccessful bidders.
Passed, approved and adopted this 19th day of December, 2005.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk